Africana Librarians Council Business Meeting
Minutes
May 7, 2004
University of Michigan
Present: Atoma Batoma (U of Illinois), Helene Baumann (Duke U), Ruby Bell-Gam
(UCLA), Phyllis Bischof (UC Berkeley), Andrew de Heer (Schomberg), Gregory
Finnegan (Harvard), Karen Fung (Stanford), Miki Goral (UCLA), Marieta Harper
(LC), Margaret Hughes (Stanford), Bassey Irele (Harvard), Al Kagan (U of
Illinois), Esmeralda Kale (Northwestern), Peter Kargbo (NYU), Patricia
Kuntz , Deborah
LaFond (U of Albany), Joe Lauer (Michigan State U), Bob Lesh (Northwestern
U), Peter Limb (Michigan State U), Peter Malanchuk (U of Florida), Loyd Mbabu
(Ohio U), Edward Miner (Iowa), Akilah Nosakhere (Atlanta University Center),
Lauris Olson (U of Pennsylvania), Patricia Ogedengbe (Northwestern), Laverne
Page (LC), Loumona Petroff (Boston U), Dan Reboussin (U of Florida), James
T. Simon (CRL), Gretchen Walsh (Boston U), David Westley (Boston U), Marion
Frank-Wilson (Indiana U)
1. Welcome and Introductions. The meeting was called to order at 3:15 p.m.
2. The minutes from the fall, 2003 meeting in Boston were approved.
3. Fall 2004 meeting agenda.
a. The draft prepared by Walsh was rearranged at the Executive Board meeting to include a Title VI/Cooperative Projects meeting. The proposed Collection Development Roundtable was changed to a forum with the vendors.
b. Vendor forum (Thursday, November 11, 9-9:50 a.m.). Olson will work with one or two others to invite vendors to this session.
c. We will have an afternoon time slot on Friday, November 12, for an ASA Roundtable on Issues of Africana Librarianship. Kuntz, Kale, Angel Batiste, Miner will organize a program on outreach to visitors.
d. There will be a program on the 50th Anniversary of the Herskovits Library.
e. Eudora Lon, Visiting Program Officer for the Global Resources Network, has asked to meet with ALC. Bell-Gam will be the liaison to the GRN and ask Loh to plan on coming to our Spring 2005 meeting.
4. Spring 2005 meeting will take place May 5-7 at Northwestern University. Information will be on the website by fall 2004.
5. The ASA 2005 Conference will take place in November in Washington DC and will overlap with the Middle East Librarians Association (MELA). Leslie Wilkins (from MELA) has proposed a joint meeting with ALC on a topic of communal interest. Harper, Kagan, Bell-Gam, LaFond, Miner, and Westley will work on this. They will select a coordinator for their group.
6. Spring 2006 meeting will take place at Boston University.
7. ALC list and Directory. Brief discussion about sending large email attachments. No action was recommended, other than people are encouraged to include in their message the type of attachment included (e.g. Word, Excel, PDF, etc.) Corrections to the ALC Directory should be send to the ALC Secretary (miki@library.ucla.edu).
8. Bibliography Committee. Limb reported on four issues:
a. There is an agreement to liaise with ACRL about the new Books for College Libraries to include Africana material. Nosakhere volunteered to do this.
b. Work will continue on the list of titles to be added to JSTOR developed by Malanchuk.
c. There is strong concern about the service provided by LC Nairobi.
d. There was discussion about the limitations and use of databases for providing information for Africana research.
9. Conover-Porter Award. Finnegan reported that no official decision had been made since one committee member was not able to attend the spring 2004 meeting. Tentatively, a winner and two honorable mentions have been selected. When the full committee approves these selections, the names will be forwarded to the ASA Secretariat.
10. LC Nairobi. The issue having been raised by the Bibliography Committee, there was discussion on how to proceed.
11. Relationship with ASA. Walsh has spoken with ASA Executive Secretary Carol Martin, who has asked for ALC’s annual report by September 15. Martin also raised the issue of ASA papers and their collection. David Easterbrook sent a report that Martin is interested in the ASA Archives, which are housed at Northwestern.
The ASA Committees that ALC interacts with are Development, Book Donations (Nosakhere), and Publications (Malanchuk). Lines of communication are from the ALC liaisons, who communicate directly with the appropriate committee chairs with copies of any communication to the ASA Executive Secretary and the ALC Chair.
12. ASA Publications. Malanchuk reported that ASA is looking for editors for several publications. History in Africa is not in JSTOR.
13. Olson reported that the American Council of Learned Societies History e Book Project will include African titles.
14. Cataloging Committee. Lauer reported on a resolution passed to support the expanded use of MARC Unicode/UCS (16 bit) format.
15. Book Donations Committee. Nosakhere reported that Wed Miner will be the co-chair and that the procedures have been reviewed.
16. Africana Libraries Newsletter (ALN). Frank-Wilson reported that the publishing is up-to-date. A spring 2004 issue will be coming out soon. She suggested having co-editors to share the time and cost of producing ALN.
17.. CAMP. Bell-Gam reported that the meeting will be on May 8.
18. Nominating Committee. Walsh will appoint a committee to nominate candidates for one member-at-large and president-elect. The election will take place at the fall 2004 meeting.
The meeting was adjourned at 5:10 p.m.
Respectfully submitted,
Miki Goral
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