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Managing the Collections (Collections Access, Loan and Management Division)
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Advance Reserves for Materials from the General Collections

The Collections Access, Loan and Management Division offers four types of advance reserves for materials from the General Collections as described below.

Advance Reserve Service

Advance Reserve Service allows a requester from outside of the Washington metropolitan area to request materials in advance of their visit.

  • Advance Reserve Service is available for items from the General Collections of the Library only. The online catalog record for these items bear the following notation: "Request in: Jefferson or Adams Bldg General or Area Studies Reading Rms."
  • Generally, requests for Advance Reserve Service must be made at least a week in advance, and the patron must already have identified the relevant call numbers.
  • For International researchers, please provide advance notice of at least two weeks.
  • Once the call numbers have been identified and forwarded, Book Service staff will check the shelves for the availability of the items.
  • If the items are available, they will be held for the patron's planned arrival.
  • To request Advance Reserve Service, forward a request to Ask a Librarian.
  • Once a request has been received, the patron will be contacted by a CALM manager.
  • This communication must be established before the retrieval process is started.
  • The CALM manager or supervisor will inform the patron of the location where the materials will be held.

Special Advance Retrieval Service

Special retrieval services are provided for those needing large amounts of material from the general collections.

  • A patron requiring a number of books for a special project or a long run of a periodical should forward a request to Ask a Librarian
  • On a case by case basis, a CALM manager or supervisor will discuss the individual's needs to determine whether a special accommodation is warranted. CALM will try to meet those needs in the most efficient manner possible.
  • Once a request has been received, the patron will be contacted by a CALM manager.
  • This communication must be established before the retrieval process is started.
  • The CALM manager or supervisor will inform the patron of the location where the materials will be held.
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  April 23, 2016
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