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Phillips Map Society Occasional Papers - Guidelines








Article Submission Guidelines for Possible Publication in The Occasional Papers

The Occasional Papers is a semi-annual publication of the Philip Lee Phillips Map Society, Friends of the Library of Congress Geography and Map Division. Articles in the journal focus on cartographic items and collections within the Library Congress. The publication is not for profit and exists for the purposes of educating readers about the history of cartography and encouraging research of the Library’s cartographic collections. Copies of the journal are freely distributed to members of the Phillips Society and are freely available in the Division’s Reading Room.

Article Proposal

Articles are to be either a scholarly-type essay or a short essay contextualizing an accompanying annotated carto-bibliography. In order for one’s article to be considered for publication, please email a single-page summary of the article that includes a thesis, relationship to Library of Congress’ collections, and a list suggested illustrations. Indicate if the article being submitted has been previously submitted to any other publication. If so, indicate the status of that submission. The Occasional Papers will not republish an article that has appeared in another publication. Writers will not be compensated but will receive three copies of the published work, as a courtesy.

Manuscript Preparation

If your article proposal has been approved, please submit your manuscript as follows:

  • The manuscript should adhere to the Chicago Manual of Style.
  • The preferred length is 8,500 to 10,000 words, which includes text, title page, endnotes, map figures/captions and a bibliography.
  • Include on the first page: date of submission, article title, your full name, address, and phone number and e-mail address.
  • Consistently indent paragraphs and use two spaces between sentences.
  • Submit your article as a Word.doc or as a Word.docx.
  • Send it digitally as an email attachment.


Graphics are a vital part of The Occasional Papers. Please include high-quality JPEG files or TIFF files (minimum 300 dpi) with your submission. The author is responsible for obtaining all the necessary permissions. Copies of the permissions must be included with your manuscript. Images in the public domain that are owned by the Library of Congress do not require permission and will be provided by G&M.

Contact Information:
Ryan Moore
Chief Editor
E-mail: [email protected]
Phone: 202-707-7779

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  April 3, 2015
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