Annual Report of The Bibliographic Enrichment Advisory Team 2000

Introduction:

Major themes reflected in BEAT activities this year focused on the mainstreaming or scaling up of existing production and R&D projects, and on a concern for the development of additional initiatives which would continue to reflect LC's strong commitment to digital activities.

For ongoing projects, the emphasis was placed primarily on production, rather than on �concept� or on additional �demonstration.� The team conducted a number of brainstorming sessions focused on developing future projects beyond the confines of current BEAT operations, and the result of some of those discussions is reflected in the list of BEAT projects approved by LC management for 2001-2002, which the reader will find in the last section of this document.

The team soon became aware that it would be prudent to broaden its already diverse membership profile in order to better prepare for the sorts of expansion into the new areas arising from its discussions. As a consequence several more members were added to the group representing infrastructure automation support, standards, and training, among others. During the year it became clear too, that informal, though important "information-clearinghouse" and internal information exchange functions have emerged in BEAT work as a result of its very broad constituent representation. It is the hope of the team that this benefit will be further reflected in our projects for the coming two years.

As the year progressed, the team witnessed the movement of the BeOnline project into a mainstream Cataloging Directorate activity under the aegis of the Special Materials Cataloging Division (where it continues to demonstrate its catalytic and important role in the evolving digital and electronic materials cataloging area). The Director for Cataloging also actively encouraged the Team to continue to expand and support its other programs and projects so that sufficient momentum and experience would then support promotion of those initiatives into mainstream production as well.

The BEAT Team's activities during the 2000 year included the following projects and initiatives:

Electronic-CIP Support (ECIP)

In the realm of ongoing and continuing projects, the expansion of the Library's E-CIP initiative was an area of particularly noteworthy activity. BEAT and E-CIP have converged on several fronts since the E-CIP experiment's inception, due both to shared membership by BEAT team and E-CIP staff in development work, and by BEAT's particular interest in the E-CIP Table of Contents (TOC) component. At the start of the year there were approximately 150 publishers in the new (Phase 2) E-CIP project, and by year end, the number was approximately 700. As the number of publishers (and E-CIPs) grows, it is the team's goal to support the incorporation of increasing numbers of TOC in E-CIP records.

More than 3,500 E-CIP records have been created and it is expected that the number of TOC records associated with these CIP records will increase due to the steady expansion of the E-CIP program during the next few years. During Fiscal Year 2000, TOC data were included in the MARC records for approximately 21% of the titles processed as E-CIPs, and the hope is that ultimately TOC data will be reflected in as many as 50% of E-CIP titles.

Of particular note for BEAT was the expansion, and importantly, the codification and incorporation into cataloging directives, of the guidelines needed to insure the inclusion of as many electronic Tables of Contents as possible under this program. These guidelines assist staff in deciding when to include TOC data in the body of the catalog record and call upon the cataloger to include this data under various conditions. This should help insure both uniform practice and greater retention of this data in such records distributed by the Library. In turn, these enriched records support the goals and mission of the BEAT Team by adding value to a growing number of bibliographic records that LC creates and distributes.

Following general instruction that began in the spring of 2000, the cataloger training for the E-CIP Text Capture and Electronic Conversion (TCEC) portion of the operation was completed. An additional highlight was the continuing development of the E-CIP computer programs that provide the means by which the data and cataloging is transferred to catalogers and subsequently to the new ILS LC database. BEAT�s David Williamson continued his major role in software development and support, as well as for the development of many of these TCEC aspects of the operation.

Digital Tables of Contents (DTOC ) and Reviews

The Digital Tables of Contents project creates machine readable TOC data from TOC surrogates, and materials are subsequently HTML-encoded and placed on a server at the Library. The process cross-links the TOC to underlying MARC catalog records, and makes links from the catalog to the enriched data provided by the TOC. The project now selects books in all fields, but its past practice of emphasizing particularly materials related to small business and entrepreneurship is still reflected within the broader scope of records available.

Both the MARC records themselves and the linked TOC data may be viewed through a Web browser by accessing the Library's online catalog. The pervasive availability of Web indexing and search software also makes catalog and TOC records available from almost anywhere through the World Wide Web. In the calendar year ending December 31, 2000, the total number of Digital TOCs was 2200, and because of interest in these files and perhaps because of Internet indexing, more that 200,000 hits on the TOC files section of the Cataloging Directorate Web pages had been recorded. As the number of records created has grown the project also implemented more automated and regularized quality control procedures to insure that links work properly and that data is available.

A sub-set of this project enhanced the records for the best reference books of 1999 and 2000 as published in the May 1999 and May 2000 issues of American Libraries. This list is compiled annually by the Reference Resources Committee of the ALA's Reference and User Services Association. In the record's enhancement, the quoted review is added to the record in a note field. These data are used with the permission of the American Library Association, and LC must seek permission to incorporate similar material in the future.

BECites+

Begun in 1999, the BECites+ initiative pursues the goal of enhancing traditional printed library bibliographies not only by placing them on the Web in electronic form, but also by including annotated citations, tables of contents, indexes, and back-of-book bibliographies cited therein. Furthermore, reciprocal links are made between all of these data elements and the online catalog record for each title in the bibliography selected for a BECites+ project as well as to the electronic �webliography� in which it is cited. This cross-linkage results in enhanced information retrieval, as each of the links connects a searcher to other related resources and to an electronic bibliography on the same or similar theme. Finally, links to pertinent online journal indexes, other related web resources, and to applicable subject headings in the Library's OPAC are also included.

Under the leadership of Carolyn Larson and with the technical support/advice of team member Bob August, in 1999 BECites+ successfully demonstrated the concepts suggested in the paragraph above, and at the end of that year was moved into "production status" for 2000.

Team member Victoria Behrens, who succeeded Bob August as technical support/advisor to the project, worked with Ms. Larson and reading rooms reference staff to expand BECites+ into a series of cooperative projects with reference services staff. Work started with such topics as Thomas Jefferson: An American Man for All Seasons: A Selected List of References prepared by Dr. Marilyn K. Parr, of the Humanities and Social Sciences Division, and two chapters (�The Ships� and �The Immigrant Experience,�) from Immigrant Arrivals: A Guide to Published Sources, originally compiled in 1997 by Virginia Steele Wood and revised for the BECites+ project by Barbara Walsh, reference specialists in the Local History and Genealogy Section of the Humanities and Social Sciences Division. A particularly significant addition made by the project was the inclusion of sections on related Internet resources for both guides, and several of the partnerships with reference divisions at the Library are creating online bibliographies of Internet resources (as OCLC CORC Pathfinders) to further enhance access to Web-based information in online catalog searches in various subject areas.

In addition, the project incorporated use of OCLC CORC in the creation of a number of pathfinders listing recent titles added to the BEAT Table of Contents (TOC) program in various business subjects, thus making these materials readily available to users from the Business Reference Services web page for the first time.

BEOnline+

Begun as a pilot project in 1996, BEOnline (Business and Economics Online)- - BEOnline+ became the first of the BEAT projects to move from demonstration or production mode to main stream ongoing cataloging work in the Cataloging Directorate. The initiative is now under the aegis of the Library's Special Cataloging Materials Division, under the supervision of its chief, Susan Vita, where the project has now stepped out onto the real-world stage of production level cataloging. It was decided that BEAT's BEOnline+ Team would remain in place during the transition, as scaling up to a Directorate-wide enterprise will be a major undertaking, requiring their continued support.

During the year the BEOnline+ team also contributed to several BEAT Team projects in cooperation with various reference divisions of the Library and the BECites+ project. These included work with the Business Reference Section (with the Science, Technology and Business Division), the Humanities and Social Sciences Division, the Hispanic Division, and the Handbook of Latin American Studies.

The Entrepreneur�s Guide 3rd

In 1994 BEAT produced The Entrepreneur's Reference Guide to Small Business Information, a bibliography of sources in the Library of Congress that the Reference Staff of Business Reference Services, in consultation with other areas of the Library having business subject expertise (e.g., the Business and Economics Cataloging Team), determined to be of value to those who may be involved in establishing, building, or managing a small business. The1st edition, published in 1994, was extremely popular and all copies have been distributed. Subsequently BEAT sponsored production of a second edition of the Guide, which was compiled by the reference staff of Business Reference Services (Science, Technology, and Business Division) of the Library of Congress, that includes members of the BEAT Team Carolyn Larson and Jim Stewart. The Entrepreneur�s Guide 3rd was finished and released, and in January 2000 could be found on the Web, the first edition to be publisher first, in electronic form. It also contains some BEAT TOC records as well as links to external sites.

CORC participation and the BEAT Role

BEAT Team members formed an important portion of the group that reviewed the advisability and utility of LC participation in the CORC experiment, and their report recommending that LC do so was accepted by the Director for Cataloging. Several of the BEAT projects mentioned elsewhere in this report, as well as the BEOnline+ initiatives underway in the Special Materials Cataloging Division have CORC-related components.

Support for Enhancements in Automation for Social Sciences Classification Data

With BEAT funding and support from the Team�s Gabe Horchler, and with the facilitation of the Library's Cataloging Policy and Support Office, the calculator function in the Minaret based version of the H-HX (the Social Sciences) class schedules that LC classifiers use in their work was improved. This enhancement extends the application of the calculator to sub-arrangements within tables, so that the entire class number can now be derived automatically, with improved accuracy and efficiency.

The automation of this feature also contributes to a reduction of the dependency on paper-based classification schedules. The project serves one of the fundamental BEAT goals of improving cataloging tools and was completed in April 2000.

Digital Futures

With a Library-wide interest in �digital futures� fostering an institutional awareness of the importance of such issues BEAT seemed well-positioned to monitor and participate in such discussions. Indeed, in the previous year BEAT supplied data on what it might require to mainstream several of its own projects, and BEAT Team member Peter Young was an active participant in the overall LC digital futures process. Team member Cheryl Cook participated directly, as BEAT was asked to contribute a representative on the Te@ms Technical Working Group (which is a project involved with the management of digital assets).

ONIX

As the year closed BEAT was on the verge of initiating yet another project, with the potential resident in the ONIX markup script now being used by some publishers (with the possibility that this may become a de facto standard). In addition, questions of enrichment are directly related to the issue, and BEAT may once again find itself involved with questions of access and rights to such material, but this time with the much fuller and broader participation of other areas of the library vitally concerned with digital futures.

The BEAT Web Page

The BEAT pages were revived and updated by BEAT Team member Bob August. Available through the Library�s public web site, the pages provide basic background data on BEAT, an archive of BEAT reports and history, details on current projects and their status, as well as some interactive simulation and examples of the sorts of information BEAT projects can make available to users.

Outreach and External relations

Projects for 2001-2002

The Director and Cataloging Management Team have approved the following BEAT projects for 2001 and 2002. These are also included in the Directorate's Tactical Plan


  1. BECites+/Area Portals/Subject Pathfinders

    The team will complete projects currently in progress and expand into new areas within the Library's Public Services and Area Studies. In addition, the project expects to expand the capabilities of deliverables: expanded Metadata, and expanded web links to sites and related sources (modeled on the prototypes for this initiative). The project team will establish feedback and modification mechanisms with Public Services and Area Studies divisions. In Area Studies BEAT will support the Area Studies Portals initiative. Last, BECites+ will support use of CORC for creation of an increased number of subject and area pathfinders

  2. ONIX

    The team has three ONIX-related initiatives: Implementing a Text Capture and Electronic Conversion-like project to utilize data from existing files within the scope of BEAT interests: e.g., TOC; exploring the possibility of using ONIX for "outgoing" records with NewBooks (see below) distribution, etc.; and participating in other ONIX applications relevant to the Cataloging Directorate.

  3. TOC/DTOC

    A primary goal of the Digital Tables of Contents initiative this year is to increase production and to that end the project team will investigate new technology and alternative work flows to improve production and productivity. In addition the team will strive to support an increase in the number of TOCs included in bibliographic records for ECIP titles from current level of 21% to 33%

  4. Best Books/Annotations

    Best Books creates TOC for items in selected lists of best materials, thereby improving the likelihood a user will find enriched information for titles of higher value (for various fields of information). Annotations incorporate data within the body of the catalog record itself, and the content is secured from copyright or rights holders and used with permission. In this project, which grew out of the DTOC initiative, staff will investigate the desirability and feasibility of expanding the project (preparation of online bibliographies) to other subject and area disciplines as well as increase number of bibliographic records enhanced with annotations and reviews

  5. Investigate and establish a pilot project to enhance bibliographic records for selected printed publications in the ILS with information to link them to their electronic versions. Develop workflow to insure improved bibliographic access to subscription databases.

    Providing links to electronic materials whose print forms only are represented in the ILS will enable both LC users and those making use of distributed records to benefit from enriched information relating to these items. BEAT can function as an effective facilitator in such a project.

    In improving bibliographic access to subscription databases, BEAT's immediate interest is in the identification and import to the LC catalog of Web site records being created in CORC. In addition, the team seeks to support in-depth reflection in the OPAC of electronic resources of various types available within the collections or to which LC otherwise provides access.

  6. Support development and roll out of the NewBooks Program

    NewBooks is an initiative under discussion at LC that may make various types of information relating to new books available on the LC Web pages. John Celli, chief of the CIP division is the principal for this project and is also a BEAT Team member.

  7. Complete assignments from the Director to support implementation of BEAT-related recommendations from the Cataloging Bicentennial Conference

    With the Director for Cataloging and with approval of the Cataloging Management Team, BEAT principals will create an action plan reflecting important initiatives for BEAT involvement arising from recommendations of the Conference. The Team hopes to have a substantive draft for review by mid-year.

  8. Convert Decimal Classification Division's Name and Serials authority files to electronic form, perhaps by adding the DDC numbers to Name Authority Records.

  9. DCC/LCC correlations

    The aims of this project are to enhance the MINARET capabilities to the provision of classification correlations in bibliographic records between Decimal (DDC) and LC Classification (LCC) numbers, using the Library's database of its catalog records, and to implement a MINARET capability for real-time search and retrieval of classification number correlations between DDC and LCC and the reverse.