Survey Results

F. Publisher's Obligations
1. Publisher is required to send the following when requesting CIP data. Library of Congress Russian State Library National Library of Iran Central National Library of Montenegro National Library of New Zealand Die Deutsche Bibliothek National Library of Korea British Library National and University Library in Ljubljana Palau Public Library National Library of the Philippines Nunatta Atuagaateqarfia Groenlandica Department of the National Library National Library of Greece National Library of Indonesia National Library Service of Belize National Széchényi Library National Diet Library National Central Library of Florence Biblioteca Nacional de Portugal National Library of Mauritius National Library of Brazil National Library of Malta Slovak National Library Martynas Mazvydas National Library of Lithuania National Library Board Singapore National Library of the Czech Republic National Library of Ethiopia / NALE National Library of Norway National Library of Malaysia Biblioteka Narodowa (National Library) National Library of Estonia National and University Library / Nacionalna i Sveučilišna Knjižnica National Library of Spain Biblioteca Nacional de Chile St. Cyril and Methodius National Library National Central Library, Taiwan, ROC Royal Library National Library of Latvia National Library of Nigeria National Library of Australia Library and Archives Canada
Completed application form X X X X X   X X     X N/A X   X         X X       X X       X   X X X           X X X
Complete text including art, tables, indexes, etc.     X X         X     N/A X   X                       X     X         X              
Complete text excluding art, tables, indexes, etc. X           X   X   X N/A     X                       X     X     X X                
Front matter X X X X X   X X X     N/A X   X         X           X X     X X   X X           X   X
Sample chapters X           X   X     N/A     X           X         X       X     X             X    
Summary X X     X   X X X   X N/A     X         X X         X X     X                   X   X
Author information X   X   X   X   X     N/A X             X X         X       X X       X         X   X
Other:                       N/A                                                           X
     1. Title page   X                   N/A     X                               X                      
     2. Manuscript or Galley                     X N/A                                                            
     3. Contents of the book                             X                                                      
     4. Preface                             X           X                                         X
     5. Table of contents                                         X         X                               X
     6. Cover                                                             X                      
     7. Reverse side of title page                                                             X                      
     8. Publicity Material                                                                                   X
     9. Anticipated date of publication                                                                                   X
2.  Approximate percentages of applications received annually with requested elements. Library of Congress Russian State Library National Library of Iran Central National Library of Montenegro National Library of New Zealand Die Deutsche Bibliothek National Library of Korea British Library National and University Library in Ljubljana Palau Public Library National Library of the Philippines Nunatta Atuagaateqarfia Groenlandica Department of the National Library National Library of Greece National Library of Indonesia National Library Service of Belize National Széchényi Library National Diet Library National Central Library of Florence Biblioteca Nacional de Portugal National Library of Mauritius National Library of Brazil National Library of Malta Slovak National Library Martynas Mazvydas National Library of Lithuania National Library Board Singapore National Library of the Czech Republic National Library of Ethiopia / NALE National Library of Norway National Library of Norway Biblioteka Narodowa (National Library) National library of Estonia National and University Library / Nacionalna i Sveučilišna Knjižnica National Library of Spain Biblioteca Nacional de Chile National Library of Norway National Library of Norway Royal Library National Library of Latvia National Library of Nigeria National Library of Australia Library and Archives Canada
Completed application form 100% 80% 100% 100% 95% 0% 100% 70% 0% 0% 20% 0% 100% 0% 85% 0% 0% 0% 0% 100% 100% 0% 0% 0% 100% 100% 0% 0% 0% 65% 0% 100% 40% 60% 0% 0% 0% 0% 0% 60% 100% 100%
Complete text including art, tables, indexes, etc. 0% 0% 90% 60% 0% 0% 0% 0% 20% 0% 0% 0% 100% 0% 70% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 30% 0% 0% 65% 0% 0% 0% 0% 100% 0% 0% 0% 0% 0% 0% 0%
Complete text excluding art, tables, indexes, etc. 20% 0% 0% 0% 0% 0% 0% 0% 90% 0% 25% 0% 0% 0% 70% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 50% 0% 0% 60% 0% 0% 20% 30% 0% 0% 0% 0% 0% 0% 0% 0%
Front matter 80% 100% 10% 40% 50% 0% 100% 100% 100% 0% 0% 0% 100% 0% 85% 0% 0% 0% 0% 100% 0% 0% 0% 0% 0% 100% 10% 0% 0% 80% 100% 0% 20% 100% 0% 0% 0% 0% 0% 5% 25% 50%
Sample chapters 60% 0% 0% 0% 10% 0% 50% 0% 60% 0% 0% 0% 0% 0% 85% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 70% 0% 0% 0% 85% 0% 0% 20% 0% 0% 0% 0% 0% 0% 20% 10% 0%
Summary 50% 100% 0% 0% 90% 0% 50% 90% 10% 0% 0% 0% 0% 0% 85% 0% 0% 0% 0% 100% 0% 0% 0% 0% 0% 50% 10% 0% 0% 45% 0% 0% 0% 0% 0% 0% 0% 0% 0% 15% 90% 20%
Author information 50% 0% 10% 0% 90% 0% 20% 0% 0% 0% 0% 0% 100% 0% 85% 0% 0% 0% 0% 100% 0% 0% 0% 0% 0% 70% 0% 0% 0% 30% 100% 0% 0% 0% 0% 0% 0% 0% 0% 0% 60% 100%
Other:                                                                                    
     1. Title page   100%                         85%                               100%                      
     2. Dust jacket               85%                                                                    
     3. Sales publicity               50%                                                                   20%
     4. Manuscript or Galley               50%     30%                                                              
     5. Contents of the book                             85%                                                      
     6. Preface                             85%                                                     40%
     7. Table of contents                                                   90%                               70%
     8. Cover                                                             100%                      
     9. Reverse side of title page                                                             100%                      
   10. Anticipated date of publication                                                                                   100%
  Library of Congress Russian State Library National Library of Iran Central National Library of Montenegro National Library of New Zealand Die Deutsche Bibliothek National Library of Korea British Library National and University Library in Ljubljana Palau Public Library National Library of the Philippines Nunatta Atuagaateqarfia Groenlandica Department of the National Library National Library of Greece National Library of Indonesia National Library Service of Belize National Széchényi Library National Diet Library National Central Library of Florence Biblioteca Nacional de Portugal National Library of Mauritius National Library of Brazil National Library of Malta Slovak National Library Martynas Mazvydas National Library of Lithuania National Library Board Singapore National Library of the Czech Republic National Library of Ethiopia / NALE National Library of Norway National Library of Malaysia Biblioteka Narodowa (National Library) National library of Estonia National and University Library / Nacionalna i Sveučilišna Knjižnica National Library of Spain Biblioteca Nacional de Chile National Library of Norway National Library of Norway Royal Library National Library of Latvia National Library of Nigeria National Library of Australia Library and Archives Canada
3. Upon publication, is publisher required to submit a free copy? YES NO NO YES YES N/A NO YES NO N/A YES YES YES N/A YES N/A N/A N/A N/A NO NO N/A N/A N/A NO NO NO YES N/A YES NO NO YES N/A NO N/A N/A YES N/A YES YES NO
4. If publisher is required to submit a free copy, number received annually: 60000 N/A N/A 300 N/A N/A N/A 120000 N/A N/A 200 1300 1500 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 1600 N/A N/A 9 N/A N/A N/A N/A 5500 N/A 200 N/A 0
5. Do you claim titles not received? YES YES N/A YES YES N/A N/A YES YES N/A N/A YES YES N/A YES N/A N/A N/A N/A YES N/A N/A N/A N/A NO NO NO YES N/A YES NO N/A YES N/A YES N/A N/A N/A N/A NO YES YES
6. Is publisher required to print the CIP data in the book? YES YES YES YES NO N/A YES NO YES N/A YES NO YES N/A YES N/A N/A N/A N/A YES YES N/A N/A N/A YES YES NO N/A N/A YES YES NO YES N/A YES N/A N/A N/A N/A NO YES YES
7. If publisher is required to print CIP data, approximate percentage of books that have CIP data printed in them each year? 70% 0% 90% 60% 0% 0% 0% 0% 100% 0% 30% 0% 90% 0% 85% 0% 0% 0% 0% 95% 0% 0% 0% 0% 95% 80% 0% 0% 0% 70% 5% 0% 0% 0% 0% 0% 0% 0% 0% 60% 0% 75%
8. How do you respond to publishers who fail to comply with CIP policy?
Library of Congress CIP staff suspend (or threaten to suspend) the publisher from the program and this generally improves the publisher's performance for a while.
Russian State Library No comment.
National Library of Iran We inform the Ministry of Culture and Islamic Guidance which is responsible for publishers and publishing.
Central National Library of Montenegro CIP Service contacts them to point out the disadvantages of their actions or reasons why particular CIP can not be created to comply fully to the national CIP policy. 
National Library of New Zealand No comment.
Die Deutsche Bibliothek No comment.
National Library of Korea No comment.
British Library Up to three chaser letters and then (very occasionally) prosecution.
National and University Library in Ljubljana When cataloguing legal deposit copies without CIP, the publisher is contacted by phone, e-mail, or letter and asked to collaborate. They are often invited to seminars organized by the Library or to personal interviews. ISBN directory is often used to widen CIP programme and vice versa.
Palau Public Library No comment.
National Library of the Philippines Publishers will not be issued CIP record.
Nunatta Atuagaateqarfia Groenlandica With written or telephone contact. Unfortunately our law of legal deposit demands 3 free copies of every title delivered to the national library but states no penalty. Most publishers are happy to comply with the demand so as to get orders from the public libraries and to ensure registration and safekeeping of their publication as part of our national collection.
Department of the National Library No comment.
National Library of Greece No comment.
National Library of Indonesia We make a call to them and ask them to comply with CIP policy.
National Library Service of Belize No comment.
National Széchényi Library No comment.
National Diet Library No comment.
National Central Library of Florence No comment.
Biblioteca Nacional de Portugal No comment.
National Library of Mauritius No comment.
National Library of Brazil No comment.
National Library of Malta No comment.
Slovak National Library No comment.
Martynas Mazvydas National Library of Lithuania To the publishers who break the standard LST ISO 1086 "Information and documentation. Title leaves on books" requirements we write official letters or have telephone conversation with them
National Library Board Singapore The CIP program is not compulsory. However, we try to encourage the publishers to participate.
National Library of the Czech Republic Cooperation is not obligatory and no sanction can exist.
National Library of Ethiopia / NALE Due to the absence of eligibility, check type of publications and CIP policy except collecting 3 copies of all publications we do not have relation with publishers. But when there will be a close relation with publishers they all are volunteers to perform what they are told.
National Library of Norway No comment.
National Library of Malaysia Inform the publisher to follow the CIP that we have given to them and not make any changes without permission from CIP department.
Biblioteka Narodowa (National Library) We contact publishers and inform them about mistakes they've made.
National Library of Estonia No comment.
National and University Library / Nacionalna i Sveučilišna Knjižnica Although CIP encourages the publishers to joint the programme, CIP is not obligatory.
National Library of Spain No comment.
Biblioteca Nacional de Chile By email
St. Cyril and Methodius National Library No comment.
National Central Library, Taiwan, ROC No comment.
Royal Library No comment.
National Library of Latvia No comment.
National Library of Nigeria Application for CIP data is Voluntary the Centre is yet to come up with a policy on non-compliance by publishers
National Library of Australia No comment.
Library and Archives Canada Library and Archives Canada continue to prepare CIP records with less than ideal information. The Library and Archives Canada continues to encourage publishers to supply appropriate information.
Comments
Library of Congress No comment.
Russian State Library No comment.
National Library of Iran No comment.
Central National Library of Montenegro Central National Library receives around 60% of total number of titles to which CIP has been assigned, which makes approx. 300 monographic titles annually.
National Library of New Zealand If the CIP can be created with the information received, we do so. If additional information is required we contact the publisher by email or telephone, to clarify the details. Submission of a copy is a legal deposit requirement which is separate from CIP.
Die Deutsche Bibliothek No comment.
National Library of Korea No comment.
British Library Question 3: Each UK and Irish publisher is obliged by law to submit one free copy of each work published to the British Library, also to the National Library of Scotland, National Library of Wales, Cambridge University Library, Bodleian Library (Oxford) and Trinity College, Dublin, Ireland. There is no legal obligation on publishers to submit data to the CIP programme. Question 4: CIP data is not printed on UK works unless the publisher specifically requests this. They are advised instead to print the legend "A CIP record for this book is available from the British Library" on the T.P. verso.
National and University Library in Ljubljana Lack of place or special design of the book are the main reasons why CIPs are not printed. In such cases, it is only noted that CIP record was prepared by the Library. Legal deposit copies are claimed by the National and University Library. If not enough information is given, the publishers are contacted by phone or e-mail. Front pages always contain indexes. Special author information to maintain authority files are obtained on request.
Palau Public Library No comment.
National Library of the Philippines The CIP data preparation is free of charge but they are required to submit copies.
Nunatta Atuagaateqarfia Groenlandica No comment.
Department of the National Library No comment.
National Library of Greece No comment.
National Library of Indonesia Until today we have no serious problem in regards of our CIP policy
National Library Service of Belize No comment.
National Széchényi Library No comment.
National Diet Library No comment.
National Central Library of Florence No comment.
Biblioteca Nacional de Portugal No comment.
National Library of Mauritius According to the National Library Act, each printer has the legal obligation to deposit free of charge six copies of each book printed in Mauritius to the National Library.
National Library of Brazil No comment.
National Library of Malta No comment.
Slovak National Library No comment.
Martynas Mazvydas National Library of Lithuania Publishers are required to complete the application form in which they are to include tables, indexes, art, etc. CIP records are created in the same National database (LIBIS). CIP records are created in record label 17, character position character code is 2 (sub-level 2). The record is a prepublication record. These records will generally be less than complete, e.g., the collation field may be absent or incomplete
National Library Board Singapore No comment.
National Library of the Czech Republic No comment.
National Library of Ethiopia / NALE Absence of strong policy and relation with publishers has created the existing situation.
National Library of Norway No comment.
National Library of Malaysia No comment.
Biblioteka Narodowa (National Library) The actual percentage of books that have CIP data printed in them is 1.5%
National Library of Estonia All ISBN/ISMN-publishers are invited to participate in CIP programme. CIP records are created on the basis of ISBN/ISMN application.
National and University Library / Nacionalna i Sveučilišna Knjižnica No comment.
National Library of Spain We receive three copies of each publication issued in Spain through the Spanish legal deposit program, but not related with CIP policy. We require to submit a free copy of the foreign publications in Spanish in exchange for the CIP records to the commercial publisher.
Biblioteca Nacional de Chile No comment.
St. Cyril and Methodius National Library No comment.
National Central Library, Taiwan, ROC No comment.
Royal Library No comment.
National Library of Latvia No comment.
National Library of Nigeria Provision of CIP data is not been enforce on publishers. Effort are however been made to educate them on the importance of CIP in their Books
National Library of Australia Cannot answer question 7 as while it is a requirement that publishers print CiP data no check is made to ensure they comply. Where we identify non-compliance with CiP policy we contact the publisher.
Library and Archives Canada Upon publication publishers are not required to submit a free copy. Publishers are required however, to provide copies to the Library and Archives Canada, for legal deposit purposes. The Library and Archives Canada does claim titles not received under the provisions of its legislation and Legal Deposit of Publications Regulation.
 
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Library of Congress
Library of Congress Help Desk August 30, 2004