LC Cataloging Newsline

Online Newsletter of the Cataloging Directorate, Library of Congress

Volume 4, No. 3, ISSN 1066-8829, March 1996


Highlights of Fiscal Year 1995, Part III

Highlights of Fiscal Year 1995, Part III

This is the last in a series of articles relating to highlights from the annual reports that were prepared by divisions whose staff are largely engaged in cataloging activities at the Library of Congress. These reports cover fiscal year 1995, which began October 1, 1994, and concluded September 30, 1995.

Cataloging Policy and Support Office (CPSO)

CPSO is responsible for creating and implementing cataloging policy within the Library of Congress and in the national and international library community; supporting LC cataloging staff through guidance, advice on cataloging policy, and maintenance of bibliographic, authority, and classification records; and developing and supporting national and international standards for structure and content of bibliographic, authority, and classification records through cooperative endeavors. The work of CPSO in cataloging policy and standards, including the cataloging policy specialists' activities in the national and international library communities, is reported in LCCN throughout the year. Therefore this summary focuses primarily on the support and maintenance functions of the office.

During FY95 CPSO processed 4,348 new LC class numbers proposed by catalogers throughout the Cataloging Directorate as well as participants in the SACO cooperative subject cataloging endeavor, an increase of 19.3% over the previous fiscal year. In addition, 512 class numbers were changed. The Subject Headings Editorial Team (SHed) projects during the course of the year included changing more than 13,700 geographic headings from "Not Subd Geog" to "no decision," so that the annual LCSH, the quarterly fiche and CD ROM, and the weekly lists will no longer display the legend "Not Subd Geog" incorrectly. SHed also began inputting some of the approximately 3,000 family name headings that formerly had been nonprint headings. Using 3 x 5 cards as the source documents, some of which are almost one hundred years old, SHed staff have input over 800 family names into the online database. Another project to create " literature" headings was completed this year and resulted in a total of 1,825 new subject authority records. With the large increase in participants in the Subject Authority Cooperative Project (SACO) administered by the Cooperative Cataloging Team in the Regional and Cooperative Cataloging Division, and LC catalogers' proposals as well as the special projects mentioned above, SHed added a total of 8,902 new subject headings, the highest annual number since 1988.

Planning for replacement of PREMARC records with more complete and accurate records from the OCLC database got underway during the year--one of several activities directed at maintaining and improving the database. The PREMARC Team completed the Law Shelflist Arrearage Project which resulted in a significant decrease in the estimated uncataloged law arrearage as well as some cleanup of records on the PREMARC file. Considerable progress was made in converting the LC classification schedules to an online mode. CPSO staff were also involved in planning LC's implementation of form/genre/physical characteristics terms and subdivisions in MARC records and planning for the cataloging of digitized materials.

CPSO supported the Program for Cooperative Cataloging in several ways, including the work of four PCC-LC Task Groups. The CPSO/CCC Task Group to Revise and Simplify Subject Cataloging Documentation and Procedures, after conducting a national survey of users of the Subject Cataloging Manual: Subject Headings, submitted a "Statement of Principles and Recommendations for the Subject Cataloging Manual: Subject Headings" to the PCC in September. The Task Group on LC-Issued Descriptive Cataloging Documentation met biweekly for most of the year to continue its assessment of the Library of Congress Rule Interpretations. As a result of this task group's work, the LCRIs for Chapter 12: Serials were revised and circulated for public review and comment. The CCC Subject Authority File Task Group examined recommendations to define the functional requirements and uses of the national subject authority file and its relationship to LCSH as a thesaurus. The PCC Task Group on Name Versus Subject Authorities recommended policies for content designation and formulation of headings for entities with characteristics common to both names and subjects (see LCCN, v. 3, no. 9, Sept. 1995).

At the end of February, Jolande Goldberg served as advisor to Mary Jane Kelsey, Assistant Law Librarian for Technical Services at Yale Law School Library, and members of her staff, who visited LC in preparation for the retrospective conversion of their library to Class K. Plans were made for Jolande to give onsite training in class K early in the next fiscal year. Jolande was selected for inclusion in the 1995 edition of Who's Who of American Women.

Foreign visitors to CPSO included Andrea Lovric, a medical sciences cataloger at the National and University Library in Zagreb, Croatia; two visitors from the University of Birmingham (England) Library, Michelle Shoebridge, Head of Administration and Systems, and Dr. Susan Brock, Main Library; and Wilma Minty, Head of Catalogue Support Services, Bodleian Library, Oxford University. Christine Huemer, Librarian at the American Academy in Rome and chair of the Subject Authority Committee of the 12-member Union of Scholarly Libraries in Rome, visited LC to prepare for that consortium's participation in SACO. Alan Danskin, Manager of Authority Control, British Library, and Andrew MacEwan, Manager of the LCSH Project at the British Library, Boston Spa, England, visited LC to discuss matters relating to the BL's participation in the Anglo-American Authority File and aspects of subject heading practice, respectively. Also visiting from the British Library were Lucy Evans and Dave Binnis, who received an overview of LC operations for background to the early planning stages of designing a new corporate cataloging system and unified database of records. Tom Delsey, National Library of Canada, came to LC to work on the report of the IFLA Study Group on Functional Requirements for Bibliographic Records. Edita Vorobjova, from the National Library of Lithuania, met with chief Barbara Tillett and subject policy specialists to pose questions that arose in the course of translating LCSH into Lithuanian and initiating its use at her library.

Regional and Cooperative Cataloging Division (RCCD)

RCCD is responsible for the descriptive cataloging, subject analysis, Library of Congress classification, and shelflisting of book material in all languages of the Far East, the Middle East, and South and Southeast Asia, regardless of subject content. In addition it is responsible for coordinating the cooperative book cataloging activities in which the Library participates with other libraries and institutions.

In FY95, the division received 64,945 items (down 3% from FY94), while it cleared 64,009 (down 8%). The output of full-level original cataloging increased by 2.6% this year to 20,175, while at 9,784 items the division nearly maintained its copy cataloging output at last year's level. The division substantially increased its activity in the area of CIP verification, up by 72% to 1,566 units, although its output of minimal-level cataloging and collection-level cataloging dropped 24% and 59% respectively.

The division's arrearage at the end of FY95 stood at 42,565 items, a decrease of 5,640.

The Cooperative Cataloging Team's FY95 accomplishments significantly advanced the primary objectives of cooperative cataloging program expansion through the recruitment of new libraries and the development of more efficient operations. These activities are now guided by the priorities and policies of the newly realized Program for Cooperative Cataloging (PCC). This year, 22 new libraries joined NACO, the long-standing name authority component--along with two new "funnel" projects (arrangements in which several contributors combine under the leadership of one that provides training and quality control for all). This brings the total number of NACO institutions to 203 (participating via 97 projects) in contrast to a membership of 140 at the end of FY94. NACO contributions once again surpassed the previous year's contributions, this year by 17.9% to a record total of 92,179 new name authorities and 4,476 new series records.

FY95 saw impressive increases in activity by SACO, the cooperative cataloging component which encourages contributions in subject cataloging. This year SACO contributions to Library of Congress Subject Headings increased by over 110% to 1,954 records, from 918 in FY94. Contributions to the Library of Congress Classification rose as well, to 206. SACO made an important breakthrough as two SACO participants, the California Academy of Sciences and the United States Holocaust Memorial Museum, were declared "independent" for subject proposals. Guidelines for participation in SACO were finalized and mounted on LC's gopher site MARVEL in FY95.

The National Coordinated Cataloging Program (NCCP) enjoyed another successful year, with the 10 participating libraries creating 5,814 records for a return within range of FY94's record high of 6,281. (In addition, 2,714 bibliographic records generated by the National Library of Medicine and 639 by the Government Printing Office were submitted to LC and redistributed in FY95). Meanwhile, Coop turned attention to the implementation of BIBCO, the bibliographic record component of the PCC which is replacing NCCP. Collaborating with the PCC Standing Committee on Training, division staff identified training consultants and made arrangements for those who will serve as BIBCO trainers, culminating in September in the presentation of the first Training the BIBCO Trainer course.

Chief John D. Byrum, Jr., continued to serve as the directorate's chair of the Bibliographic Enrichment Activities Team (BEAT). A major area of research and development continued to focus on tables of contents (TOC) initiatives, including cost- effective methods for incorporation of such data into MARC records. One success involved encoding TOC data from a sample of business books in Hypertext Markup Language and then making the TOC data viewable on the World Wide Web (WWW) through hypertext links between MUMS and the WWW. In another development, BEAT and LC's Cataloging Distribution Service continued efforts to identify a vendor to supply TOC for importation to existing bibliographic records. At year's end, one possible supplier had been located and discussion had begun about obtaining a test file. A project to improve the quality and content of serial records for business periodicals was recently authorized for FY96. BEAT also sponsored a comprehensive revision of subclass HJ (Public Finance).

The Chinese Team changed about 1500 RLIN Chinese save records (from 1991 to 1994) to production records, thereby making this information available to users everywhere. The South East/South Asia Team eliminated the entire Pakistani arrearage. Theodore Wiener's contribution, "Middle East," appeared in the 1995 edition of Magazines for Libraries. His article, "Jewish Literary Anniversaries 1995," appeared in the Jewish Book Annual. He has already submitted a sequel to this article, which will appear in next year's volume.

Foreign visitors to RCCD included a group of seven librarians led by Ms. Zhou Xiaopu, Deputy of the Library Administration Department of the Ministry of Culture, People's Republic of China; and Mr. Sun Chengjian, Deputy Director of the National Library of China (Taiwan). The Japanese Teams provided an interpreter for the National Diet Library's representatives during the LC/NDL joint meeting to renegotiate LC's exchange agreement. Among other distinguished visitors were: Seiki Miyashita, Librarian of Otani University Library; Atsushi Kon, detailed from Otani University to assist UCLA in cataloging books on Buddhism; Hisako Tomimoto, Chief Librarian of Asahikawa Medical College Library; Hamad Al al-Thani of Qatar and the Ambassador of Qatar.

Special Materials Cataloging Division (SMCD)

SMCD is responsible for the descriptive cataloging, subject analysis, Library of Congress classification, and shelflisting of materials in special formats (music, sound recordings, computer files, microforms), rare books, and manuscript collections.

The Computer Files Team began applying the 1994 ALA Guidelines for Bibliographic Description of Interactive Multimedia and has been studying the effects of these experimental guidelines and how they relate to AACR2. The team completed the year with a 110% increase in production. Full-level cataloging was done for 561 items as compared with 277 items in 1994. Items cleared totaled 597 as compared with 284 items the previous year.

The Microforms Team reduced the inventory of work on hand from 1,057 titles at the beginning of the year to 207 titles at year's end. A notable cataloging achievement by the Music and Sound Recordings Teams was reached on March 31 when the SWAT team known as the PARTITUR Ensemble (Production Level Cataloging Arrearage Reduction Team Insuring Timely and Universal Retrieval Ensemble) reached its goal of cataloging 5,800 scores.

Arrearage reduction work continues on several fronts. The three Music Teams in cooperation with the Motion Picture, Broadcasting, and Recorded Sound Division designed a project to create inventory records for the NBC Collection of sound recordings. It is expected that at least 16,000 records will be created. Music and Sound Recordings Team III has as its mission the cataloging of popular music and spoken word sound recordings. For the year, the team cataloged a total of 24,041 sound recordings--308 cassettes, 1,145 compact discs, and 22,588 long- playing sound recordings. In December the team initiated a major new project--inventory level cataloging of the Armed Forces Radio and Television Series collection of 16" radio discs. The team created 88,662 inventory records, covering all selections on 17,178 discs.

The Altshuler Jazz Collection SWAT Team began processing this renowned collection of 220,000 78 rpm discs produced between 1917 and 1950. During FY95 140,000 discs were processed by creating inventory records for a Cuadra Star database. The project is scheduled for completion in spring 1996.

The NUCMC (National Union Catalog of Manuscript Collections) Team continued efforts to identify repositories eligible for participation in the program. In FY94, the team received cataloging data for slightly over 1,000 collections, and 56 of those repositories reporting were new to the program. During FY95, receipts of cataloging data exceeded those of FY94 by 74% (1743) with an additional 54 repositories reporting to the program for the first time. Staff produced RLIN bibliographic records for cataloging submitted by over 75 different repositories located in 24 states and the District of Columbia.

In June 1995 the Librarian of Congress formally approved the management plan to centralize responsibility for all aspects of rare book cataloging (including full cataloging, archival processing, collection-level cataloging, and minimal-level cataloging) in the Rare Book Team, SMCD. During FY95 the team focussed on cataloging the rare book and manuscript arrearages from the Law Library. The greater part of the Law Library's important collection of original manuscripts and its extensive Consilia holdings--probably the richest source outside Europe for these influential legal opinions--are now represented by bibliographic records. By the end of FY95 the team had logged out 553 rare legal titles, leaving about 1,712 titles on hand, including about 1,330 legal pamphlets slated for collection-level cataloging.

LC CATALOGING NEWSLINE (ISSN 1066-8829) is published irregularly by the Cataloging Directorate, Library Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: John Byrum, Roselyne Chang, Eugene Kinnaly, Angela Kinney, Albert Kohlmeier, John Mitchell, Susan Morris, Geraldine Ostrove, Regina Reynolds, David Smith, Richard Thaxter, and David Williamson. Address editorial inquiries to the editor at the above address or [email protected] (eMail), (202) 707-5831 (voice), or (202) 707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at [email protected]

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