Online Newsletter of the Cataloging Directorate
Library of Congress

Volume 10, no. 10    ISSN 1066-8829   October 2002

Judith A. Mansfield Acting Director for Cataloging
Anglo-American Cataloguing Rules, 2002 Edition
What's New on the PCC Web Site
BIBCO Participants' Manual
Serials Cataloging Cooperative Training Program
CONSER Cataloging Manual, 2002 edition
Update on BEAT Activities and Web Projects

Judith A. Mansfield Acting Director for Cataloging

Acting Associate Librarian for Library Services Beacher Wiggins has named Judith A. Mansfield, chief of the Arts and Sciences Cataloging Division (ASCD), as acting director for cataloging, effective Sept. 16. Wiggins was director for cataloging before becoming acting associate librarian on Sept. 1.

Mansfield first came to the Library of Congress in July 1969 as an information systems research assistant in the former Card Division, Processing Services. She was selected for the 1969-1970 LC Intern Program and then worked as a cataloger in the former Descriptive Cataloging Division from 1970 to 1978. In 1978 and 1979 she was an acquisitions unit supervisor in the Copyright Office, where she developed and implemented a program to acquire materials in all formats for LC's custodial divisions. After serving as a technical officer for former Assistant Librarian for Processing Services Joseph Howard from 1979 through 1981, Mansfield became assistant coordinator of cooperative cataloging projects. In 1986 she was named automated operations coordinator for the Descriptive Cataloging Division and later held the same position in the former Shared Cataloging Division. Upon the reorganization of the Cataloging Directorate in 1992 she became automated operations coordinator in ASCD. She served concurrently as program manager of the LC Workplace Ergonomics Program, in which more than 1,230 staff members received ergonomics training and sixteen divisions received ergonomic workplace analyses following industry-accepted protocols.

Mansfield was ASCD's acting chief from September 1997 through January 1998 and became its permanent chief in May 1998. She was the LC representative on the Research Libraries Group (RLG) New Service Focus Group that developed the functional requirements for RLIN's automated copy cataloging service, Diogenes (now Marcadia). She prepared and administered the Library's first contracts to use this service and oversaw the design of new work flows to make optimal use of it. Under her leadership, ASCD proposed and implemented other options to expedite the processing of arrearage materials, including "encoding level 7 copy cataloging" (see LCCN v. 9, no. 11, October 2001).

Mansfield served on the Conference Organizing Team for the Library of Congress Bicentennial Conference on Bibliographic Control for the New Millennium in November 2000 and is a member of the Library of Congress Action Plan Steering Group. Since September 2001 she has led the Library Services Coordinating Team for Copyright Business Process Reengineering, which provides the national library service unit's input to the business process reengineering project of the United States Copyright Office.

Mansfield has published articles in Academic Librarianship, Information Technology and Libraries, and Cataloging & Classification Quarterly, and was editor of the Federal Librarians Round Table Newsletter for the American Library Association (ALA). Her other ALA activities include service as chair of ACIG, the Interest Group on Authority Control in the Online Environment, in 1987-1988, and membership on the Resources and Technical Services Division's Cataloging and Classification Section Executive Committee from 1987 through 1990. She holds a master's degree in library science from Case Western Reserve University and a bachelor's degree in classical humanities from Miami University of Ohio.

Anglo-American Cataloguing rules, 2002 Edition

As reported in earlier issues of LC Cataloging Newsline, the Library of Congress will implement the 2002 edition of the Anglo- American Cataloging Rules on Dec. 1, 2002. The Library of Congress Rule Interpretations (LCRI) pertinent to this edition were published in updates numbers two and three, 2002. Unfortunately, four LCRI were not included in these updates. These LCRI are 1.1B1, 1.4F8, 1.7B23, and 12.7B8, and thy LCRI will be posted on the Cataloging Policy and Support Office's Web site (URL // [October 2002]) before Dec. 1. They will be included in the next issue of Cataloger's Desktop.

What's New On The PCC Web Site

A Web video about the benefits of cooperative cataloging and the PCC, featuring John D. Byrum, chief, Regio9nal and Cooperatice Cataloging Division, is now available for viewing from the PCC Web site at (URL // [October 2002]).

"An Alphabetic List of Ambiguous Entities: Name vs. Subject File: Where to Establish What", (URL // [October 2002]), is based on the Subject Cataloging Manual: Subject Headings, H 405, dated August 2002. In addition, consult the newly-updated SACO Web resources link, which is an all-discipline resource for SACO reference sources found at (URL // [October 2002].)

BIBCO libraries and information chart is a collocation of material about BIBCO participants that includes each institution's ILS vendor, area of specialty, MARC21 symbol, and utility symbol. The Cooperative Cataloging Team requests that BIBCO liaisons provide updated material for inclusion in this document at (URL // [October 2002]), to Ana Cristan, BIBCO coordinator, at [email protected]

PCC liaisons are reminded to send updates to their institutional entry in the "List of PCC Liaisons by Institution or Project" at (URL // [October 2002]), to John N. Mitchell at [email protected]

Upcoming events and announcements are posted in the PCC calendar at (URL // [October 2002]).

BIBCO Participant's Manual

The first edition of the BIBCO Participants' Manual (BPM) is now available on the BIBCO home page in PDF format (URL // [October 2002]) and will be included in the next update of Cataloger's Desktop (2002, issue 4; scheduled for December).

The BPM joins the complement of PCC documentation developed by participants to facilitate the contribution of cataloging records to the shared authority files and databases. Carol Hixson, chair, PCC Standing Committee on Training (SCT), led the editorial that developed and compiled the material. The editorial team consisted of the members of the SCT and the BIBCO Operations Committee, the Library of Congress' Cataloging Policy and Support Office's specialists. Many other PCC members also provided comments.

The manual is considered "a work in progress" since it will need to be kept up-to-date with the rapidly changing library environment. Suggestions for future additions, updates, etc., may be sent to the BIBCO coordinator at [email protected]

SACO Web Proposal Forms Available

The Cooperative Cataloging Team announces that two subject proposal web forms are now available online at (URL // [October 2002]).

The first, a web form for new subject heading proposals, had been in an experimental phase since 1998 and was available only to BIBCO and other selected contributors to the SACO Program. Since that time, over 3,500 proposals have been processed, and internal studies have indicated that the majority of these proposals were approved and available to the library community through the OCLC and RLG authority files within four to six weeks of submission. The second, a web form for proposing changes to existing subject headings, is newly developed and will continue to undergo development and improvements as contributions and comments are received from contributors.

Because it is more expeditious to process the growing number of subject proposals by using the Web proposal form, the Cooperative Cataloging Team recommends its use for proposing new subject headings through the SACO Program. The Cooperative Cataloging Team will continue to accept e-mail proposals; however, priority processing will be given to proposals received through the Web form.

Proposals submitted through the Web forms will be available for searching through the Web-based service, LC Authorities (URL [October 2002]) within two working days of receipt.

Comments, questions, and suggestions for improvements to the forms may be sent to Ana Cristan, acting team leader, Cooperative Cataloging Team [email protected]

Serials Cooperative Cataloging Training Program

The Advanced Serials Cataloging Workshop was released by the Serials Cooperative Cataloging Training Program (SCCTP) (URL // [October 2002]) in September 2002. This new workshop is an in-depth presentation of the rules and practices that apply to the cataloging of serials. It incorporates the 2002 revision of the Anglo-American Cataloguing Rules (AACR2) and accompanying Library of Congress Rule Interpretations (LCRI). Some topics and features include

Definition of a serial in the revised scope of AACR2 and an explanation of how cataloging practices for serials compare to practices for monographs and integrating resources;

Major and minor title changes in the revised rules;

An area-by-area approach to the cataloging of serials, including the more complex aspects: uniform titles, links, designations, and title transcription;

Cataloging of special kinds of serials: supplements, cumulations, reprints, microform reproductions, and conference publications.

The two-day workshop is six and a half hours each day. It combines lecture with exercises and time for questions, answers, and discussion.

The Basic Serials Cataloging Workshop, the first course produced by the SCCTP in 1999, was updated and released in a new format in early October 2002. It includes the 2001 and 2002 AACR2 and LCRI revisions and is available to purchasers in downloadable PDF files. New exercises have been added and text and examples have been updated. The basic structure and coverage of the course remain the same: a two-day overview of what a serial is, original cataloging, copy cataloging, electronic serials, and an optional session on subject control.

To place an order for any of the workshops sponsored by SCCTP, contact Linda Jarmy, Cataloging Distribution Service, Customer Services Section, Library of Congress; voice: 1- 202-707-1289; Web (URL //[October 2002]); email:[email protected]

CONSER Cataloging Manual.

The 2002 edition of the CONSER Cataloging Manual (CCM) will be issued by the Cataloging Distribution Service in October or November. This is the first complete revision since its initial publication in 1993. Changes reflect the 2002 revision of AACR2, new and revised LCRI, and many other changes in cataloging practice. Every module was revised to clarify language and examples.

A new module on the concept of continuing resources and other concepts that formed the basis of the 2002 revision of AACR2 is included. One of the most significant updates to the CCM involves Module 16, "Changes that May Require a New Record." The concept of major and minor reflects new title change provisions for serials. A section on the historical background of title change rules for serials has been added. The module describing the cataloging of direct access electronic serials reflects the new preference in chapter 12 of the carrier or its labels as the chief source for serials. The module on cataloging remote access electronic serials describes the CONSER PURL Project, problems of handling titles in aggregations, and new provisions for cataloging e-serials that don't retain earlier titles.

Update on BEAT Activities And New Projects

The Bibliographic Enrichment Advisory Team (BEAT) announces three new projects now available on the BEAT Web site at (URL // [October 2002]). BEAT is a program coordinated by the Cataloging Directorate to develop tools to aid catalogers, reference specialists, and researchers in creating and locating information. The team seeks to enrich the content of Library of Congress bibliographic records as well as improve access to the data the records contain and conducts research and development in areas that can contribute to furthering these efforts.

ONIX Publishers Descriptions

Many ONIX (ONline Information eXchange) encoded records received by the Library contain descriptions of books using data publishers provide. This application uses descriptions of works supplied by publishers in ONIX records to create a viewable version of the description on the Web that is linked to the bibliographic record in the Library of Congress catalog. The catalog record contains a reciprocal link to the description. Descriptions selected for this project are mainly informative and not promotional. More than 30,000 bibliographic records have been enhanced by this project. Enhanced records are redistributed.

The BEAT Web site identifies publishers and distributors participating in the ONIX TOC and ONIX Publishers Descriptions projects.

David Williamson, cataloging automation specialist responsible for BEAT's ONIX projects may be contacted at [email protected]

Web Access to Works in the Public Domain

In August, BEAT initiated a project to link LC bibliographic records to full-text electronic copies of these same cataloged materials residing in collections of other institutions. Though these works, all in the public domain, have been digitized by various institutions, many of the original printed works are also in the collections of the Library of Congress. By linking LC catalog records to these electronic versions, the Library expects to provide users with more unified and centralized access to materials these texts.

In this project, the LC catalog record is modified to add a 007 field for electronic resource, to add a 530 field to indicate the item is available in a different physical format, and to add an 856 linking field pointing to a meta-level description record at the holding institution. The meta-level record provides links to the full text itself. These operations are accomplished as a result of a program written by David Williamson, cataloging automation specialist. Some but not all of these modified LC catalog records are redistributed, depending on whether access points and other details are in conformance with AACR2.

The initial applications of this project result from cooperative agreements with the University of Michigan (for materials digitized in its Making of America project, described at (URL [October 2002]) and Indiana University, Bloomington (works comprising its Wright American Fiction, 1851-1875 project, described at (URL [October 2002]). In order for records to qualify for enhancement in these projects, the electronic versions have to be exact representations of print versions within the Library's collection. The match is established by the presence of an Library of Congress Control Number (LCCN) for the electronic versions that corresponds to the LCCN for the print versions. For the University of Michigan materials, it proved possible to enhance 1,267 LC bibliographic records, and for the Indiana University project 653 LC bibliographic records were linked to the online versions.

The Library is interested in joining with other trusted partners in linking printed and digitized texts. Prospective partners are invited to contact BEAT chair, John D. Byrum, at [email protected]

Adding Annotations & Resource Access

A BEAT project is underway to add descriptive annotations to the catalog record for many of the Library's Microform collections. LC has a Web-based annotated bibliography, A Guide to the Microform Collections in the Humanities and Social Sciences Division , that describes many of the Library's microform collections.

This project will add the text of all the annotations from the guide to the underlying LC catalog record for those collections that have been assigned an LCCN. This will result in the bibliographic record carrying a much fuller description of each cataloged collection and should be useful in helping researchers assess and utilize that collection.

Questions and comments may be sent to Robert August, automation operations coordinator, Regional and Cooperative Cataloging Division, at [email protected]

LC CATALOGING NEWSLINE (ISSN 1066-8829) is published irregularly by the Cataloging Directorate, Library Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540- 4305. Editor, Robert M. Hiatt; Editorial Advisory Group: Julianne Beall, John Byrum, Roselyne Chang, Jurij Dobczansky, Les Hawkins, Albert Kohlmeier, Susan Morris, Geraldine Ostrove, William Starck, Valerie Weinberg, David Williamson, and Roman Worobec. Address editorial inquiries to the editor at the above address or [email protected] (email), (202) 707-5831 (voice), or (202) 707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at [email protected]

LC CATALOGING NEWSLINE is available in electronic form only and is free of charge. To subscribe, send a mail message to [email protected] with the text: subscribe lccn [firstname lastname]. Back issues of LCCN are available through the LCCN home page (URL //>).

All materials in the newsletter are in the public domain and may be reproduced, reprinted, and/or redistributed as desired. Citation of the source is requested.

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