120 days ( Library Employees Only ) Support Services Administrator (Detail/Temporary Promotion)

  • Opening Date: May 10, 2023
  • Closing Date: May 31, 2023
  • LC Organization Unit: Office of the Chief Operating Officer
  • LC Organization Unit - Specific Office: Library Enterprises Directorate
  • Grade: GS-09
  • Series: 0341
  • Availability: Library Employees Only
  • Duration: Not-to-Exceed 120 days

This position is located in the Library of Congress (Library), Office of the Chief Operating Officer (COO), Library Enterprises (LE) and provides administrative support to the COO Business Manager, performing duties and responsibilities to execute financial and human resources tasks of the Service Unit and assuring that a wide range of personnel and administrative matters are performed in a correct and timely manner. Reporting to the COO Business Manager, the incumbent provides services directly to the LE directorate and Service Unit staff members. 

Current employees within the Chief Operating Officer (COO) Service Unit

The position description number for this position is 442882.

This position works a flexitime work schedule. Work may be part or full time at the discretion of the selected candidate.

This is a non-supervisory, AFSCME Local 2910 position.

Performs assignments in support of office clerical and support functions for specialized or unique program or office needs. As assigned, responds to inquiries and requests for assistance on administrative issues across the Directorate.

Compiles, updates, and maintains a variety of administrative materials for LE, including management reports and confidential personnel information (e.g., performance evaluations; memorandums; staffing actions: such as reassignments, details, and temporary promotions; and incentive award recommendations) as requested.

Conducts assigned Records Management activities for the Directorate. Performs duties such as digital records clean up and review of existing files and folders. Maintains LE electronic administrative records and databases that reflect the fulfillment and/or status of administrative requirements (e.g., personnel management, financial management, time and attendance). Creates and contributes to databases, spreadsheets, and other automated records for the purpose of documenting, tracking, presenting, and analyzing information. Creates, updates, and maintains LE file plan, conducts annual records management cleanup, and prepares LE Annual Essential Records Inventory.

Completes assignments in purchasing and procurement to support specialized or unique program or office functions. Prepares routine purchase requisitions for furniture, equipment, and supplies. Maintains procurement files in accordance with Federal Government regulations and Library directives. Processes procurement paperwork. Prepares documentation for standard or recurring purchase requisitions and professional services contracts using the Library’s financial system (Momentum). Follows up on purchase requisitions and purchase orders to ensure timely action.

Works with staff of the Contracts and Grants Directorate (CGD) to follow up on assigned matters pertaining to purchasing and acquisition of goods and services. Attends training classes and participates in working groups to maintain and develop acquisition management skills. 

Serves as a Government Commercial Purchase Card holder and uses the card to order office supplies and other items for LE staff such as training courses and materials. Reviews obligations, tracks expenditures, and monitors the status of purchases. Acquires equipment and services through standard government procedures for procuring, authorizing, controlling, and justifying purchases. Prepares required documentation for reconciliation and reconciles purchase card payments in a timely manner.

Supports and processes assigned human resources activities within the LE Directorate, including recruitment and hiring, position control, annual performance appraisals, separation procedures, etc. Coordinates routine activities with the Human Capital Directorate (HCD). May serve as point of contact with HCD for tracking and expediting actions through to completion. Performs routine work in personnel matters related to the employee appraisal program, training, recruitment, position classification, and incentive awards. Prepares various personnel and administrative forms and monitors various personnel actions.

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Interested Candidates should submit their resume to Kris Hassinger, krha@loc.gov by close of business May 31, 2023. Applicant information will be reviewed and the top qualified candidates will be interviewed. The selection will be based on how well the candidates meet the knowledge, skills, and abilities required.