Library of Congress >> MARC >> Bibliographic >> 841-88X  >> 852

852 - Location (R)


MARC 21 Bibliographic - full
June 2021

First Indicator Second Indicator
Shelving scheme
# - No information provided
0 - Library of Congress classification
1 - Dewey Decimal classification
2 - National Library of Medicine classification
3 - Superintendent of Documents classification
4 - Shelving control number
5 - Title
6 - Shelved separately
7 - Source specified in subfield $2
8 - Other scheme

Shelving order
# - No information provided
0 - Not enumeration
1 - Primary enumeration
2 - Alternative enumeration


Subfield Codes
  • $a - Location (NR)
  • $b - Sublocation or collection (R)
  • $c - Shelving location (R)
  • $d - Former shelving location (R)
  • $e - Address (R)
  • $f - Coded location qualifier (R)
  • $g - Non-coded location qualifier (R)
  • $h - Classification part (NR)
  • $i - Item part (R)
  • $j - Shelving control number (NR)
  • $k - Call number prefix (R)
  • $l - Shelving form of title (NR)
  • $m - Call number suffix (R)
  • $n - Country code (NR)
  • $p - Piece designation (NR)
  • $q - Piece physical condition (NR)
  • $s - Copyright article-fee code (R)
  • $t - Copy number (NR)
  • $u - Uniform Resource Identifier (R)
  • $x - Nonpublic note (R)
  • $z - Public note (R)
  • $2 - Source of classification or shelving scheme (NR)
  • $3 - Materials specified (NR)
  • $6 - Linkage (NR)
  • $8 - Sequence number (NR)

FIELD DEFINITION AND SCOPE

Identifies the organization holding the item or from which it is available. May also contain detailed information about how to locate the item in a collection.

Repeated when holdings are reported for multiple copies of an item and the location data elements vary.


GUIDELINES FOR APPLYING CONTENT DESIGNATORS

INDICATORS

First Indicator - Shelving scheme

Scheme used to shelve a bibliographic item in the collections of the reporting organization.

# - No information provided
0 - Library of Congress classification

Item is shelved by a Library of Congress classification number. This number, which is contained in subfield $h (Classification part), is assigned from the Library of Congress Classification or the LC Classification-Additions and Changes; two publications that are maintained by the Library of Congress. A full description of a Library of Congress classification number is given under field 050 (Library of Congress Call Number).

1 - Dewey Decimal classification

Item is shelved by a Dewey Decimal classification number. This number, which is contained in subfield $h (Classification part), is assigned from the Dewey Decimal Classification, accessed through electronic or printed versions. A full description of a Dewey Decimal classification number is given under field 082 (Dewey Decimal Call Number).

2 - National Library of Medicine classification

Item is shelved by a U.S. National Library of Medicine classification number. This number, which is contained in subfield $h (Classification part), has been assigned from the National Library of Medicine Classification schedules QS-QZ and W or from the Library of Congress Classification schedules used by the National Library of Medicine. The National Library of Medicine maintains the National Library of Medicine schedules. A full description of a U.S. National Library of Medicine classification number is given under field 060 (National Library of Medicine Call Number).

3 - Superintendent of Documents classification

Item is shelved by a U.S. Superintendent of Documents classification number. This number, which is contained in subfield $h (Classification part), is assigned from the Superintendent of Documents Classification System. Superintendent of Documents classification numbers are assigned only by the U.S. Government Printing Office (GPO). A fuller description of the GPO classification number is given under field 086 (Government Document Classification Number).

4 - Shelving control number

Item is shelved by a shelving control number, which is contained in subfield $j (Shelving control number).

5 - Title

Item is shelved by a title. If necessary, this title is contained in subfield $l (Shelving form of title).

6 - Shelved separately

Parts of the item are shelved separately because they are classed separately.

7 - Source specified in subfield $2

Item is shelved by a classification number in a scheme other than that specified by one of the other defined values and for which an identifying code is given in subfield $2. The codes to be used are given in Classification Scheme Source Codes.

8 - Other scheme

Particular shelving scheme is known but is not specified.

Second Indicator - Shelving order

Whether a serial or multipart item is shelved under a primary or alternative numbering scheme.

Distinction is necessary when an item carries two numbering schemes. The numbering scheme may be an alphabetical, numerical, or chronological designation.

# - No information provided
0 - Not enumeration
1 - Primary enumeration

Also used when only one numbering scheme is applicable.

852 01$aCtY$bMain$hLB201$i.M63
853 10$81$ano.$i(year)
863 40$81.1$a1-343$i1970-1971
[The items in a series are shelved by the series numbering, 1-343. Note that fields 853 and 863, although not specifically described in this format, may appear under certain conditions in bibliographic records.]
2 - Alternative enumeration

Item carries two numbering schemes and is shelved by the secondary scheme.

852 02$aCtY$bMain$hLB201$i.M63
853 10$81$a(year)$gno.
863 40$81.1$a1970$g97
863 40$81.2$a1971$g125
[An annual report carries both its year designation (the primary numbering scheme) and the numbering of the series of which it is a part (the alternative numbering scheme). It is shelved by the series numbering.]

SUBFIELD CODES

$a - Location

Institution or person holding the item or from which access is given. Contains a MARC code of the holding institution or the name of the institution or person.

See: MARC Code List for Organizations.

Sublocations within an organization are contained in subfield $b (Sublocation or collection). To assist in differentiating between a subfield $a institutional location and a subfield $b sublocation, subfield $a contains the name to be addressed in external communication and subfield $b contains the name within the institution.

852 ##$aCLU
852 ##$aNational Archives and Records Service$bGenealogical Research Recording$ePennsylvania Ave. at 8th St., N.W., Washington, D.C. USA$ndcu

If the bibliographic item is owned by an individual or organization other than the one identified in subfield $a, the actual owner may be identified in subfield $x (Nonpublic note) or $z (Public note) or in field 561 (Provenance Note). If the item is physically located somewhere other than the location from which it is available, the physical location may also be identified in subfield $x or $z of field 852.

$b - Sublocation or collection

Specific department, library, etc., within the holding organization in which the item is located or from which it is available.

Name is given in full or in a locally standardized abbreviated or coded form.

Subfield $b may be repeated to indicate the organizational hierarchy of the sublocation. Separate 852 fields are used for each sublocation when multiple copies of an item having the same call number are housed in various sublocations or when parts of a copy are split among several locations.

852 ##$aCSf$bSci$t1
852 ##$aNational Geographic Society$bPersonnel Dept.$e17th & M St., N.W., Washington, DC USA

$c - Shelving location

Shelving location of the item within the collection of the holding organization. It may be used to indicate the physical location within a sublocation; for example, reference alcove, oversize shelving. The description of the shelving location is given in full or in a standardized abbreviated or coded form.

852 81$a [location identifier] $bMain$cmezzanine stacks

$d - Former shelving location

Call numbers/shelf numbers where a resource was previously located, in cases of a relocation or a reordering/reorganization of a collection as a whole.

852 8#$a[location identifier]$cN.Mus.ms. 2234$dMus.ms.pr. XII/911$d13.492

$e - Address

Street address, city, state, zip code, and country information for the current physical location of the item.

May be repeated to separate the parts of an address.

852 81$aFrPALP$bAnnex$ccenter shelves$e10, rue du Général Camou$e75007 Paris
852 ##$aLibrary of Congress$bManuscript Division$eJames Madison Memorial Building, 1st & Independence Ave., S.E., Washington, DC USA$j4016

$f - Coded location qualifier

Three-character code that identifies the specific issues of the item that are located apart from the main holdings of the same item. Subfield $f immediately follows the subfield $a, $b, or $c being qualified.

Code is composed of Qualifier type, Number of units, and Unit type codes. If the location qualifier cannot be expressed in coded form, it may be described in subfield $g (Non-coded location qualifier).

l, p - Qualifier type

One-character alphabetic code indicates if it is the latest or previous time or part unit that is housed in a different location.

l - Latest

Latest, including the current, time or part unit is housed in a different location.

p - Previous

Previous, not including the current, time or part unit is housed in a different location.

1-9 - Number of units

One-character number (1-9) specifies the number of time or part units that are housed in a different location. When a number is not required to identify the specific units, this character position contains a blank (#). If the number of time or parts units exceeds 9, they may be contained in subfield $g (Non-coded location qualifier) and this character position contains a blank (#).

When Qualifier type is Latest (code l), the number includes the current time or part unit. When Qualifier type is Previous (code p), the number does not include the current time or part unit.

# - No information provided
1-9 - Number of units
m, w, y, e, i, s - Unit type

One-character alphabetic code describes either the time period or the part that is housed in a different location.

m - Month(s) time
w - Week(s) time
y - Year(s) time
e - Edition(s) part
i - Issue(s) part
s - Supplement(s) part
852 01$aDLC$bMRR Ref$fl2y
[The Library of Congress houses the item in its Serial Division except for the latest two years which are in the Main Reading Room Reference collection.]
852 00$a [location identifier] $bRef.$fl1e
[Only the latest edition is held in Reference.]

$g - Non-coded location qualifier

Textual description that is used when the codes in subfield $f (Coded location qualifier) are inadequate for describing the unit that is located apart from the main holdings of the same item. Subfield $g immediately follows the subfield $a, $b, or $c being qualified.

852 81$a [location identifier] $bRef$gholographic issue
[Only this special issue is housed in Reference.]

$h - Classification part

Classification portion of the call number used as the shelving scheme for an item. A Cutter, date, or term that is added to the classification to distinguish one item from any other item assigned the same classification is contained in subfield $i (Item part). A call number prefix is contained in subfield $k (Call number prefix).

852 00$a [location identifier] $hQE653$i.H59
852 80$a [location identifier] $hFic$iAdams

$i - Item part

Cutter, date, or term that is added to the classification contained in subfield $h (Classification part) to distinguish one item from any other item assigned the same classification. A call number suffix is contained in subfield $m (Call number suffix).

852 01$aNvLN$hZ67$i.L7
852 81$aFrPALP$hPer$iREF
[Reference periodicals all shelved together, unclassified.]
852 80$a [location identifier] $hM$iSi55
[Local classification used by library, where mysteries are shelved together and cuttered for author.]

$j - Shelving control number

Shelving control number that is used as the shelving scheme for an item. The first indicator position contains value 4 (Shelving control number).

852 4#$aDLC$bMicRR$jMicrofilm 82/528 MicRR

$k - Call number prefix

Term that precedes a call number. Subfield $k is input before subfield $h (Classification part) or $i (Item part).

852 01$aViBlbV$bMain Lib$bMRR$kRef$hHF5531.A1$iN4273

$l - Shelving form of title

Shelving title of an unclassified item that is shelved by title.

First indicator position contains value 5 (Title).

852 51$a [location identifier] $b0108$lNYT MAG

$m - Call number suffix

Term that follows a call number. Subfield $m is input after subfield $h (Classification part) or $i (Item part).

852 ##$aDLC$bc-G&M$hG3820 1687$i.H62$mVault

$n - Country code

Two- or three-character MARC code for the principal location contained in subfield $a (Location). Code from: MARC Code List for Countries.

852 81$aFrPALP$bAnnex$ccenter shelves$e10, rue du Général Camou$e75007 Paris$nfr

$p - Piece designation

Identification of a single piece when the holdings information does not contain an 863-865 (Enumeration and Chronology) or 876-878 (Item Information) field that contains a subfield $p (Piece designation).

Designation may be an identification number such as a bar code number or an accession number.

852 81$a [location identifier] $b0131$p1100064014

Piece designation number may be preceded by an uppercase B or U to specify whether the piece is bound or unbound. When no piece designation exists, a double slash (//) may be recorded in subfield $p to signify that the field relates to a piece.

$q - Piece physical condition

Description of any unusual characteristic of the physical condition of the piece when the holdings information does not contain an 863-865 (Enumeration and Chronology) or 876-878 (Item Information) field that contains a subfield $q (Piece physical condition).

Subfield $q is not used for physical condition information resulting from a formal review for making preservation decisions. Preservation decisions are contained in field 583 (Action Note).

852 ##$a [location identifier] $bMain$coversize shelving$qchild's graffiti on end papers

$s - Copyright article-fee code

Description of the copyright article-fee code is given in field 018 (Copyright Article-Fee Code).

$t - Copy number

Copy number or a range of numbers for copies that have the same location and call number when the holdings information does not contain an 863-865 Enumeration and Chronology field that contains subfield $t (Copy number).

852 0#$a [location identifier] $bMain$hPZ7.D684$iA1 1979$t1
852 4#$a [location identifier] $bMain$jMic77-3276$t2-3

If a break in the copy numbering sequence exists, each cluster of numbers is recorded in a separate field 852. Separate 852 fields also are used for each sublocation when parts of one copy of an item are housed in multiple locations.

852 ##$3v. 1-6$a [location identifier] $bScience Library$t1
852 ##$3v. 7-11$a [location identifier] $bEngineering Library$t1

Used for copy number, not the number of copies held. The number of copies held is contained in the MARC 21 holdings format field 008/17-19 (Number of copies reported).

$u - Uniform Resource Identifier

Uniform Resource Identifier (URI), for example a URL or URN, which provides electronic access data in a standard syntax.

The URI links to the repository that holds the item (regardless of whether the item is analog or digital). This information may also be recorded as an organization code or text in subfield $a (Location) and (if applicable) subfield $b (Sublocation).

852 ##$aLibrary of Congress$bPrints and Photographs Division$eWashington, D.C. 20540 USA$ndcu$uhttp://hdl.loc.gov/loc.pnp/pp.print

$x - Nonpublic note

Note relating to the location of the item identified in the field. The note is not written in a form that is adequate for public display. A note for public display is contained in subfield $z (Public note).

852 ##$aMH$cCurrent issues in R.R.$x1-54 on order in Microfiche
852 81$a [location identifier] $hM$iS:55$p1100064014$xaccession no.: 90/84370
[Both a bar code and an accession number are recorded.]

$z - Public note

Note relating to the location of the item identified in the field. The note is written in a form that is adequate for public display. A note not for public display is contained in subfield $x (Nonpublic note).

852 01$aDLC$bSer Div$hA123$i.B456$zSigned by author

$2 - Source of classification or shelving scheme

MARC code that identifies the source from which the classification or shelving was assigned. It is used only when the first indicator position contains value 7 (Source specified in subfield $2). Code from: Classification Scheme Source Codes.

852 70$aPBm$hPY F532.17/4$2padocs

$3 - Materials specified

Part of the bibliographic item to which the field applies.

852 #0$3Correspondence$a [location identifier] $bManuscript Division

$6 - Linkage

See description of this subfield in Appendix A: Control Subfields.

$8 - Sequence number

To sequence related holdings records, see field 852, subfield $8 in the MARC 21 Format for Holdings Data.


INPUT CONVENTIONS

Order of Subfields - When used, subfield $f (Coded location qualifier) or $g (Non-coded location qualifier) immediately follows the subfield $a (Location), $b (Sublocation or collection), or $c (Shelving location) being qualified. Subfield $3 (Materials specified), when used, is always the first subfield in the field.

Embedded Holdings Information - When holdings information is embedded in a MARC bibliographic record, multiple 852 fields may be used only when the information does not include other holdings information fields that must be linked to a specific 852 field for intelligibility. When field linking is required, one 852 field and the other fields associated with it may be embedded in the bibliographic record. Separate holdings records must be made for each of the other 852 fields and its associated fields.

Capitalization - Qualifier type and Unit type codes in subfield $f are input in lowercase.


CONTENT DESIGNATOR HISTORY

$d - Former shelving location [NEW, 2007]
$k - Call number prefix/suffix [REDEFINED, 1990]
$m - Call number suffix [NEW, 1990]
$u - Uniform Resource Identifier [NEW, 2006]
$x - Nonpublic note [NEW, 1987]
$z - Note [REDEFINED, 1987]

Prior to 1987, $z contained both public and nonpublic notes.

$2 - Source of classification or shelving scheme [NEW, 1993]

Library of Congress >> MARC >> Bibliographic >> 841-88X  >> 852
(06/03/2021)
Contact Us