Library of Congress >> MARC >> Holdings >> 00X  >> 008

008 - Fixed-Length Data Elements-General Information (NR)


MARC 21 Holdings - concise
November 2019

Thirty-two character positions (00-31) that contain data elements that provide coded information about the record. The data elements are positionally defined. Each defined character position must contain either a defined code or a fill character ( | ). The fill character is used when no attempt is made to supply a defined code for a specific character position.

When holdings information is embedded in a MARC bibliographic record, this information may be contained in field 841 $b (Holdings Coded Data Values, Fixed-length data elements).

Character Positions

00-05 - Date entered on file

Computer-generated six-character numeric string that specifies the date the holdings report was first entered into machine-readable form. Date is given in the pattern yymmdd (yy for the year, mm for the month, and dd for the day).

06 - Receipt, acquisition, or access status

Whether newly published parts of a multipart (Leader/06, code v) or serial item (Leader/06, code y) are being received or accessed via a third party. This code is also used with single-part items (Leader/06, code x).

0 - Unknown
1 - Other receipt or acquisition status
2 - Received and complete or ceased
3 - On order
4 - Currently received
5 - Not currently received
6 - External access
07 - Method of acquisition
c - Cooperative or consortial purchase
d - Deposit
e - Exchange
f - Free
g - Gift
l - Legal deposit
m - Membership
n - Non-library purchase
p - Purchase
q - Lease
u - Unknown
z - Other method of acquisition
08-11 - Expected acquisition end date

Four characters indicate an intent to cancel, the effective date of a cancellation, or the date of the last expected part of a multipart or serial item (Leader/06, Type of record, code y) that is received on a continuing basis by the reporting organization. A date is recorded in the pattern yymm (2 for the year and 2 for the month).

<yymm> - Date of cancellation or last expected part
uuuu - Intent to cancel; effective date not known
#### - No intent to cancel or not applicable
12 - General retention policy

Reporting organization's general retention policy for the bibliographic item.

0 - Unknown
1 - Other general retention policy
2 - Retained except as replaced by updates
3 - Sample issue retained
4 - Retained until replaced by microform
5 - Retained until replaced by cumulation, replacement volume, or revision
6 - Retained for a limited period

Parts of an item are retained for a period of time or only parts or editions of the item are retained. Specific time or parts may be recorded in 008/13-15 (Specific retention policy).

7 - Not retained
8 - Permanently retained
13-15 - Specific retention policy

Specific parts of the bibliographic item that are retained for a limited time by the reporting organization, when field 008/12 (General retention policy) contains code 6 (Retained for a limited period).

### - No specific retention policy

Blank (#) is used in each 008/13-15 character position when no specific retention policy is recorded.

13 - Policy type
l - Latest

Latest, including the current, time or part unit is retained.

p - Previous

Previous, not including the current, time or part unit is retained.

14 - Number of units
1-9 - Number of units

One-character number (1-9) that specifies the number of time units or parts that are retained. If the number of time units or parts exceeds 9, this information may be contained in subfield $x (Nonpublic note) or $z (Public note) of an 852 (Location) or 863-868 Holdings Data field. When Policy type is Latest (code l), the number includes the current time or part unit. When Policy type is Previous (code p), the number does not include the current time or part unit.

15 - Unit type

Describes either the period of retention or the part that is retained.

m - Month(s)
w - Week(s)
y - Year(s)
e - Edition(s)
i - Issue(s)
s - Supplement(s)
16 - Completeness

Estimation of the general extent of the holdings for a multipart (Leader/06, Type of record, code v) or serial item (Leader/06, Type of record, code y).

0 - Other

Either parts of the item are retained for a limited period (008/12, General retention policy, code 6) or no estimate of the completeness of the holdings is made.

1 - Complete
2 - Incomplete
3 - Scattered
4 - Not applicable

Holdings statement is for a single-part item (Leader/06, Type of record, code x).

17-19 - Number of copies reported

Three numeric characters indicate the number of copies represented in either a separate copy report (008/25, Separate or composite copy report, code 0) or a composite copy report (008/25, code 1). The number is right justified and each unused position contains a zero.

20 - Lending policy

More specific information about the lending policy may be contained in field 845 (Terms Governing Use and Reproduction Note).

a - Will lend
b - Will not lend
c - Will lend hard copy only
l - Limited lending policy
u - Unknown
21 - Reproduction policy

Reporting organization's reproduction policy for the bibliographic item. More specific information about the reproduction policy may be contained in field 845 (Terms Governing Use and Reproduction Note).

a - Will reproduce
b - Will not reproduce
u - Unknown
22-24 - Language

Three-character MARC code that indicates the language of coded data contained in the 863-865 Enumeration and Chronology fields that require a language table to generate chronological terms or ordinal numbers for the codes in a display. Code from: MARC Code List for Languages. There are two special codes:

### - Blanks
und - Undetermined
25 - Separate or composite copy report

Whether the holdings information represents a separate copy or a composite copy report.

0 - Separate copy report

Holdings report is for one copy of the bibliographic item.

1 - Composite copy report

Holdings statement is a consolidation of information about more than one copy of the same bibliographic item.

26-31 - Date of report

Six numeric characters indicate the currency of the holdings information. The date is recorded in the pattern yymmdd (yy for the year, mm for the month, and dd for the day). A date that consists of only year and month information is left justified and each unused position contains a zero. An unknown date is represented by six zeros.


Library of Congress >> MARC >> Holdings >> 00X  >> 008
(11/26/2019)
Contact Us