No indicators or subfield codes; the data elements are positionally defined.
| Character Positions | |
| 00-05 - Date entered on file | |
| 06 - Receipt, acquisition, or access status | |
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| 07 - Method of acquisition | |
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| 08-11 - Expected acquisition end date | |
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| 12 - General retention policy | |
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| 13-15 - Specific retention policy | |
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| 13 - Policy type | |
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| 14 - Number of units | |
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| 15 - Unit type | |
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| 16 - Completeness | |
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| 17-19 - Number of copies reported | |
| 20 - Lending policy | |
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| 21 - Reproduction policy | |
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| 22-24 - Language | |
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| 25 - Separate or composite copy report | |
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| 26-31 - Date of report | |
Thirty-two character positions (00-31) that contain data elements that provide coded information about the record. The data elements are positionally defined. Each defined character position must contain either a defined code or a fill character ( | ). The fill character is used when no attempt is made to supply a defined code for a specific character position.
Some of the codes relate to coded values in Z39.71. Others are potentially useful for retrieval and data management purposes.
Computer-generated six-character numeric string that specifies the date the holdings report was first entered into machine-readable form. Date is given in the pattern yymmdd (yy for the year, mm for the month, and dd for the day).
If only the year and month are provided, the date is left justified and each unused position contains a zero.
Date entered on file in 008/00-05 is never changed. The date in 008/26-31 (Date of report) is changed each time the holdings information is updated. The date in field 005 (Date and Time of Latest Transaction) changes each time a transaction is made to a separate holdings record.
| 008/00-05 | 890818 [The record was entered into the system on August 18, 1989.] |
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| 008/00-05 | 890800 [The record was entered into the system on August 1989.] |
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Whether newly published parts of a multipart (Leader/06, code v) or serial item (Leader/06, code y) are being received or accessed via a third party. This code is also used with single-part items (Leader/06, code x).
Receipt or acquisition status is unknown.
Receipt or acquisition status for which none of the other defined codes is appropriate.
All parts of a multipart or serial item have been published or that the publication is no longer issued (has ceased publication). Used for single-part items (Leader/06, Type of record, code x) and for completed multipart or serial items.
Order has been placed for the current and/or continuing parts of an item, but nothing has been received or been made accessible. This definition excludes parts received under retrospective acquisition efforts. This code is also used with single-part items.
Parts of a serial item or updates to multipart items are routinely received.
Reporting organization has holdings of the multipart or serial item but neither currently receives nor intends to acquire the item. Used for multipart items and items for which updates are no longer being received.
Online content accessed via a third-party platform, e.g., through a publisher’s website, content provider, etc.
How the reporting organization acquires the bibliographic item.
Acquired through a cooperative purchase and the library has expended its own funds.
Acquired through a deposit program. This code can be used as a generic code for any form of deposit program. Code l may be used if there is a need to separately identify legal deposits.
Acquired through an exchange program.
Acquired without cost.
Acquired as a gift.
Acquired through a legal deposit program established by law. If a distinction between types of deposit programs is not necessary, code d can be used as a generic code for any form of deposit program.
Acquired as a part of an organizational membership.
Acquired on behalf of the library by an external agency and the library has not expended its own funds.
Acquired through purchase.
Acquired through lease.
Method of acquisition is unknown.
Method of acquisition for which none of the other defined codes is appropriate.
Four characters indicate an intent to cancel, the effective date of a cancellation, or the date of the last expected part of a multipart or serial item (Leader/06, Type of record, code y) that is received on a continuing basis by the reporting organization. A date is recorded in the pattern yymm (2 for the year and 2 for the month).
Effective date of either the cancellation of a multipart or serial item or the actual date of the last expected part. The volume or issue designation for the last expected part may be recorded in subfield $z (Public note) of field 852 (Location).
Reporting organization intends to cancel its receipt of the multipart or serial item but that the effective date of the cancellation is unknown.
Either the reporting organization does not intend to cancel its receipt of the multipart or serial item or that the information is not applicable to the item (the title has ceased, been superseded or the title is not a serial).
Reporting organization's general retention policy for the bibliographic item.
Organization's retention policy for specific parts or editions or for a limited time is contained in field 008/13-15 (Specific retention policy).
General retention policy is one for which none of the other defined codes is appropriate.
All parts of the item are retained until they are replaced by updates.
Only a sample issue of the item is retained.
All parts of the item are retained until they are replaced by microform.
All parts of the item are retained until they are replaced by a cumulation, replacement volume, or revision.
Parts of an item are retained for a period of time or only parts or editions of the item are retained. Specific time or parts may be recorded in 008/13-15 (Specific retention policy).
Field 008/16 (Completeness) contains code 0 (Other).
No part of the item is retained.
All parts of the item are retained. Used for nonserial items that are normally permanently retained.
Specific parts of the bibliographic item that are retained for a limited time by the reporting organization, when field 008/12 (General retention policy) contains code 6 (Retained for a limited period).
Blank (#) is used in each 008/13-15 character position when no specific retention policy is recorded.
| 008/12 | 8 [code indicating permanently retained] |
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| 008/13-15 | ### | ||||||||
Type of specific retention policy.
Latest, including the current, time or part unit is retained.
| 008/12 | 6 [code indicating limited retention period] |
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| 008/13-15 | l6m [Latest 6 months of the item are retained.] |
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| 008/12 | 6 | ||||||||
| 008/13-15 | l2i [Latest 2 issues of the item are retained.] |
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Previous, not including the current, time or part unit is retained.
| 008/12 | 6 [code indicating limited retention period] |
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| 008/13-15 | p1e [Previous edition is retained.] |
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Number of time or part units used to specify the specific retention policy.
One-character number (1-9) that specifies the number of time units or parts that are retained. If the number of time units or parts exceeds 9, this information may be contained in subfield $x (Nonpublic note) or $z (Public note) of an 852 (Location) or 863-868 Holdings Data field. When Policy type is Latest (code l), the number includes the current time or part unit. When Policy type is Previous (code p), the number does not include the current time or part unit.
Describes either the period of retention or the part that is retained.
| 008/12 | 6 | ||||||||
| 008/13-15 | l1s [Latest supplement is retained.] |
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Estimation of the general extent of the holdings for a multipart (Leader/06, Type of record, code v) or serial item (Leader/06, Type of record, code y).
Percentages associated with values 1, 2, and 3 are for general guidance and are not prescriptive. They may be determined locally.
Either parts of the item are retained for a limited period (008/12, General retention policy, code 6) or no estimate of the completeness of the holdings is made.
Organization holds about 95-100% of the parts of the item.
Organization holdings are incomplete (about 50-94% held).
Organization holds only scattered parts of the item (less than 50%).
Holdings statement is for a single-part item (Leader/06, Type of record, code x).
Three numeric characters indicate the number of copies represented in either a separate copy report (008/25, Separate or composite copy report, code 0) or a composite copy report (008/25, code 1). The number is right justified and each unused position contains a zero.
| 008/17-19 | 001 [one copy reported] |
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| 008/17-19 | 002 [two copies reported] |
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| 852 | ##$a<location identifier>$bMain$ccenter shelves$t1 | ||||||||
| 852 | ##$a<location identifier>$bMain$cmezzanine stacks$t2 | ||||||||
Reporting organization's external lending policy for the bibliographic item.
More specific information about the lending policy may be contained in field 845 (Terms Governing Use and Reproduction Note).
Organization will lend the bibliographic item in accordance with any restriction in its general lending policy.
Organization will not lend the bibliographic item.
Organization will lend only a hard copy of the bibliographic item.
Organization maintains a limited lending policy of the bibliographic item. More specific information about the lending policy may be contained in field 845 (Terms Governing Use and Reproduction Note).
Lending policy of the organization is not known.
Reporting organization's reproduction policy for the bibliographic item. More specific information about the reproduction policy may be contained in field 845 (Terms Governing Use and Reproduction Note).
Organization will make a reproduction of the bibliographic item in accordance with any restrictions in its general reproduction policy.
Organization will not make a reproduction of the bibliographic item.
Reproduction policy of the reporting organization is not known.
Three-character MARC code that indicates the language of coded data contained in the 863-865 Enumeration and Chronology fields that require a language table to generate chronological terms or ordinal numbers for the codes in a display. Code from: MARC Code List for Languages. There are two special codes:
Holdings statement contains no coded chronological data or ordinal numbers.
Language of the coded chronological data or ordinal numbers in the holdings statement cannot be determined.
| 008/22-24 | fre | ||||||||
| 853 | 20$81$av.$bptie$u4$vr$cno$u13$vr$dfasc.$u2$vr$i(year)$j(month)$k(day)$p2$ww$x01 | ||||||||
| 863 | 41$81.1$a1$b1$c1$d1$i1980$j01$k4 [Display text: v. 1: ptie 1: no 1: fasc.1 (1980:janv.4)] |
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Whether the holdings information represents a separate copy or a composite copy report.
Separate copy report contains holdings information for one copy of a bibliographic item. If more copies are held by the organization, a separate holdings report is made for each copy. Composite copy report consolidates into a single holdings report information about two or more copies of the same bibliographic item that are held at a single location or at one or more sublocations within the organization. The number of copies reported is contained in 008/17-19 (Number of copies reported).
Holdings report is for one copy of the bibliographic item.
Two separate holdings records:
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Record 1:
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| 008/16 | 2 [incomplete] |
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| 008/17-19 | 001 [one copy reported] |
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| 008/25 | 0 [separate copy] |
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| 852 | ##$a<location identifier>$bChemistry Library$t1 | ||||||||
| 853 | 00$81$av.$tc. | ||||||||
| 863 | 30$81.1$a1-4 | ||||||||
| 863 | 30$81.2$a7-10 [Holdings consist of copy 1, v. 1-4 and 7-10.] |
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Record 2:
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| 008/16 | 2 [incomplete] |
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| 008/17-19 | 001 [one copy reported] |
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| 008/25 | 0 [separate copy] |
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| 852 | ##$a<location identifier>$bMain Library$t2 | ||||||||
| 853 | 00$81$av.$tc. | ||||||||
| 863 | 30$81.1$a5-10 [Holdings consist of copy 2, v. 5-10.] |
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Holdings statement is a consolidation of information about more than one copy of the same bibliographic item.
| 008/16 | 1 [complete] |
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| 008/17-19 | 002 [two copies reported] |
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| 008/25 | 1 [composite report] |
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| 852 | ##$a<location identifier>$bChemistry Library$bMain Library | ||||||||
| 866 | 31$80$av. 1-10$zc.1 has v. 5-6 lacking; c. 2 has only v.
5-10 [Holdings consist of two copies in two sublocations.] |
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Six numeric characters indicate the currency of the holdings information. The date is recorded in the pattern yymmdd (yy for the year, mm for the month, and dd for the day). A date that consists of only year and month information is left justified and each unused position contains a zero. An unknown date is represented by six zeros.
Date on which the holdings report is first entered into machine-readable form is contained in field 008/00-05 (Date entered on file). This date never changes. In a separate holdings record, the date in field 005 (Date and Time of Latest Transaction) changes each time any transaction is made to the record, while Date of Report indicates only changes to the holdings information.
| 008/26-31 | 880819 [The holdings report was updated on August 19, 1988.] |
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System-Generated Data Elements - 008/00-05 (Date entered on file) and /26-31 (Date of report) are usually system generated. The generation of other 008 data elements depends upon the capabilities of an individual system.
Capitalization - Alphabetic codes are input in lowercase.
Embedded Holdings Information - When holdings information is embedded in a related MARC bibliographic record, the coded information in field 008/00-31 may be contained in subfield $b (Fixed-length data elements) of field 841 (Holdings Coded Data Values), which is also embedded in the bibliographic record.
Code # was used in holdings records that met the requirements of Serial Holdings Statements at the Summary Level (ANSI Z39.42). Code 8 (Permanently retained) is defined for use in summary-level MARC holdings statements that follow Serial Holdings Statements (ANSI Z39.44) which replaced Z39.42.