Library of Congress >> MARC >> Holdings >> 5XX, 84X  >> 845

845 - Terms Governing Use and Reproduction Note (R)

MARC 21 Holdings - full
July 2019

First Indicator Second Indicator
# - Undefined

# - Undefined

Subfield Codes
  • $a - Terms governing use and reproduction (NR)
  • $b - Jurisdiction (NR)
  • $c - Authorization (NR)
  • $d - Authorized users (NR)
  • $f - Use and reproduction rights (R)
  • $g - Availability date (R)
  • $q - Supplying agency (NR)
  • $u - Uniform Resource Identifier (R)
  • $2 - Source of term (NR)
  • $3 - Materials specified (NR)
  • $5 - Institution to which field applies (NR)
  • $6 - Linkage (NR)
  • $8 - Field link and sequence number (R)


Terms governing the use and reproduction of a bibliographic item when the holding organization will lend (008/20, Lending policy, code a) and reproduce (008/21, Reproduction policy, code a) the item.

Includes, but is not limited to copyrights, film rights, and trade restrictions that restrict the right to reproduce, exhibit, fictionalize, and quote, a bibliographic item. This field is identical to field 540 (Terms Governing Use and Reproduction Note) defined in the MARC 21 Format for Bibliographic Data.




$a - Terms governing use and reproduction

Text of a legal or official statement of restrictions.

845 ##$aLiterary rights of Carrie Chapman Catt have been dedicated to the public.
845 ##$aRestricted: Information on reproduction rights available at Reference Desk.
845 ##$aRestricted: Copying allowed only for non-profit organizations.

$b - Jurisdiction

Name of a person, an institution, or a position or function within the institution, by whom or which the terms governing access are imposed and/or enforced, and to whom the restriction may be appealed.

845 ##$3Recorded radio programs$aThere are copyright and contractual restrictions applying to the reproduction of most of these recordings;$bDepartment of Treasury;$cTreasury contracts 7-A130 through 39-A179.

$c - Authorization

Source of authority for the restriction (e.g., a specific statute, contract, etc.).

845 ##$3Bituminous Coal Division and National Bituminous Coal Commission Records$a"No information obtained from a producer disclosing cost of production or sales realization shall be made public without the consent of the producer from whom the same shall have been obtained";$c50 Stat.88.

$d - Authorized users

Class of users, or specific individuals (by name or title) to whom the restrictions in subfield $a do not apply.

845 ##$3Diaries$aPhotocopying prohibited;$dExecutor of estate.

$f - Use and reproduction rights

Data taken from a standardized list of terms (e.g., Creative Commons or Rights Statements) indicating the use and reproduction rights.

$g - Availability date

Date when the resource changes its use and reproduction rights. Preferred structure for the date is according to Date and Time (ISO 8601): yyyymmdd.

$q - Supplying agency

A MARC Organization Code, ISIL, or textual name of the organization or project responsible for the data in the field.

$u - Uniform Resource Identifier

Uniform Resource Identifier (URI), for example a URL or URN, which provides electronic access data in a standard syntax. This data can be used for automated access to an electronic item using one of the Internet protocols.

845 ##$aRights status not evaluated. For general information see "Copyright and Other Restrictions..."$u
845 ##$aReproduction is restricted through October 2014. See Restrictions Statement for more information:$u

$2 - Source of term

MARC code that identifies the source of the term used to record the use and reproduction rights in subfield $f. If terms from different sources are needed, separate fields should be used. Code from: Access Restriction Term Source Codes.

$3 - Materials specified

Part of the bibliographic item to which the field applies. Subfield $3 is the first subfield in the field.

When separate holdings records are made for each part of a bibliographic item, each record may contain a field 845 that contains a subfield $3 to specify the part to which the note applies. When holdings for all of the parts of a bibliographic item are contained in one holdings record (and there is no 863-865 Enumeration and Chronology field), subfield $3 may be used whenever a data element in field 845 differs for a specified part of the item.

845 ##$3Transcripts$aConfidential, copying limited;$dStudent named on document.

$5 - Institution to which field applies

See the description of this subfield in Appendix A: Control Subfields.

$6 - Linkage

See the description of this subfield in Appendix A: Control Subfields.

$8 - Field link and sequence number

See the description of this subfield in Appendix A: Control Subfields.


Punctuation - Field 845 ends with a period unless another mark of punctuation is present. If the final subfield is subfield $u or $5, the mark of punctuation precedes that subfield.

Embedded Holdings Information - When holdings information is embedded in a MARC bibliographic record which contains a field 540 (Terms Governing Use and Reproduction Note), field 845 may be used to relate terms governing use and reproduction to the holdings information.


$f - Use and reproduction rights [NEW, 2019]
$g - Availability date [NEW, 2019]
$q - Supplying agency [NEW, 2019]
$2 - Source of term [NEW, 2019]

Library of Congress >> MARC >> Holdings >> 5XX, 84X  >> 845
Contact Us