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Program Teachers

FAQs

Questions

To apply for the 2021 Notice of Funding Opportunity, use the materials on this page.

  1. Who is eligible to receive a TPS grant?
  2. What audiences should TPS-funded projects target?
  3. What are the grant amounts the Library will award?
  4. How long is the funding period?
  5. What project activities are fundable under TPS grants?
  6. Are matching funds required?
  7. Will the Library accept multiple proposals from the same applicant?
  8. What is the application deadline?
  9. Who will review grant applications?
  10. When will the Library communicate grant decisions?
  11. Are travel costs to attend TPS Consortium meetings allowable in the grant budget?
  12. May a project include the use of other digitized collections in addition to the Library’s?
  13. I am a social studies teacher and I was forwarded information about this grant opportunity. I was curious as to what types of grant projects are eligible for funding. Are there specific items or ways the grant funds should be used?
  14. Are applicants in the U.S. territories eligible to apply?
  15. My school district is preparing to apply. Is it possible to have a Library of Congress staff member participate with us as a part of the grant? We would be interested in having a specialist conduct a half day workshop with our teachers.
  16. My organization has an existing program that is constantly being updated and expanded. Our program and utilizes primary sources to guide students in creating research projects, as well as critical thinking skills. Is my organization eligible to apply?
  17. What happens if our proposal is selected for funding and there are budget or personnel changes?
  18. To what extent should proposals include a full 3-year potential project plan and budget? And, if a proposal is submitted for more than a 1-year project, what is the maximum amount allowable to be requested each year?
  19. For eligibility purposes, are two schools under a single university considered separate organizational departments and therefore each allowed to submit an individual proposal?
  20. Are Federal government agencies eligible to apply?
  21. Are childcare facilities eligible to apply?
  22. Can contractors be included as key staff in Appendix D?
  23. Can proposals request over $100,000?
  24. Can organizations that have not received a TPS grant join the TPS Consortium?
  25. What are all of the application pieces necessary for a complete proposal?
  26. The NOFO states applicants should include “Program Area” on the application cover page. Does this refer to “Teaching with Primary Sources” or something else?
  27. Is there a preferred format for the Logic Framework?
  28. Are 501c6 non-profits eligible to apply?
  29. Are applicants who have applied for the DUNS number and who have requested the SAM registration eligible for a grant award?
  30. I would like to arrange a time to discuss or get feedback on a project proposal, is that possible?
  31. How should the Standard Form (SF-424, SF-424A) PDFs and the budget narrative excel spreadsheet be submitted in the MS Word electronic copy version of the proposal?
  32. Would using and contributing to the Veterans History Project (Library of Congress) satisfy the requirement of incorporating Library of Congress resources?
  33. May two entities collaborate and submit one proposal?
  34. If we are including a budget for Years 2 and 3, should the project costs only be placed on the 2nd page of the SF-424A? Should the Year 2 and 3 budgets be included in the Budget Narrative and Budget Justification?
  35. Is travelling to Washington, DC in February of 2022 to do research at the LOC and Archives an allowable expense under the TPS NOFO #030ADV21R0179 instead of getting a completion stipend (under the old Teaching with American History Grants)?
  36. Can an applicant still apply next year for FY23 funding if they do not describe a possible second and third year grants in their logical framework?
  37. Is the $5,000 supplies, materials, and computing devices maximum per unit or per grant?
  38. Our product is purchased at a higher price than $5,000 (max amount for supplies per unit). If our product exceeds this maximum supplies per unit threshold, will our product become ineligible for consideration?
  39. Is this grant opportunity offered yearly or on a regular basis?
  40. Is it required to submit a proposal by multiple organizations (partners)? Or may a single organization apply?
  41. Can charts be singled-spaced in the project narrative?
  42. Can travel to conferences to present as part of the dissemination stage be included in the budget for either staff or teachers?
  43. Have the TPS Regional Program project grants also expanded to award grants to organizations for use in and outside formal classroom settings?
  44. Are applicants allowed to propose to use their own formatted or created analysis tool in the proposed activities?
  45. The NOFO “Part B.3 Project Requirements, Expected Performance Indicators, and Targets” section j indicates a required participation in evaluation activities. Are there anticipated evaluation deliverables we can anticipate as part of the project?
  46. What does the NOFO “Part B.3 Project Requirements, Expected Performance Indicators, and Targets” section j entail for participation in Consortium-wide TPS program design, testing, research activities, as requested?
  47. The NOFO “Part B.3 Project Requirements, Expected Performance Indicators, and Targets” section includes participation in a TPS orientation and fundamentals program, which grantees should be available to participate in up to 10 hours of the orientation. Is there a cost associated to the virtual option and is it offered live?
  48. Can grant funds be used towards in-person TPS orientation costs?
  49. Can the TPS orientation be completed by multiple people within our organization?
  50. How would a successful grantee report on an April 2022 hosted event held within days of the April 5 performance report due date?
  51. Can grant funds be used to hire full-time or part-time faculty/ staff to direct project operations with related fringe benefits?
  52. Can grant funds be used to hire full-time or part-time faculty/ staff to conduct classes when TPS participants are traveling, attending workshops, conferences, etc.?
  53. Should section f) Intellectual Property Rights be a separate appendix or included in the 15-main page body of the proposal?
  54. How does the Project Narrative Section E “Description of past activities” (explained in the part D.5.2.1 Project Narrative of the Notice) and the “Appendix B – Descriptions, links, user testimonials, reviews, featured articles, research findings, etc.” differ?
  55. SF424: Should the person in Box f “to be contacted on matters involving this application” be an administrative official or the PI?
  56. SF424/ CFDA: What is the Catalog of Federal Domestic Assistance (CFDA) Number and CFDA Title for this funding opportunity?
  57. SF424: Is the “Total Federal Funds” amount the amount we are requesting from the Library of Congress?
  58. SF424: What is “Total of Non-Federal Funds” field?
  59. SF424: SF424 Box 3 “Date Received” description says this date is not required. Is it OK to list the date as the grant application deadline?
  60. SF424: In response to SF424 question #16b Congressional Districts of Program/ Project: Which Congressional district should we put for the project if we plan for it be disseminated nationally?
  61. SF424: How can we sign and date this document if Signature of Authorized Representative boxes are filled with “Completed by Grants.gov upon submission.”
  62. SF424: What should we indicate under SF424 Box 19 “Is the Application Subject to Review By State Under Executive Order 12372 Process?”
  63. SF424A (Budget): In section D, box 14, should we include the cost-sharing amount we are NOT requesting from the Library of Congress?
  64. SF424A (Budget): What are the required fields on the SF424A Box B (1) through (4) parts (a) to (k)?
  65. Budget Narrative: If the request amount is the same across the budget object class categories and totals for each project year (one, two, and three), can this be submitted in a single Budget Narrative Template (excel)?
  66. Budget: Does a separate Budget Justification document need to be included with the Budget Narrative Template (excel)?
  67. Budget Justification: Should the Budget Justification refer to the categories outlined in the Budget Narrative Template (excel)?
  68. Are there forms or page limits for the project plans and budgets for the up to two additional years past the first year?
  69. Are the cover page, budget attachments (Budget Narrative Template (excel) and Budget Justification (word/ PDF), the appendices and the standard forms (SF424 and SF424A) considered part of the 15-page count limit?
  70. Appendix C: For the requested list of previous and active Federal grants, is this for grants related to the project?
  71. Are project timelines and other visual charts allowed in the proposal?
  72. Can grant funds be used to pay for overnight educational trips and/or to transport students to Virginia by a mode of transport (e.g., bus, car, or plane)?
  73. Are ‘public’ librarians (rather than only school-affiliated Librarians) an acceptable target audience?
  74. Appendices: Should the separate appendices be submitted as individual appendix files?
  75. Should the appendices be combined into a single PDF file with the Project Narrative and other attachments?
  76. IDC: How should Indirect Cost (IDC) Rates be calculated?
  77. Appendix D: Should Appendix D list the names of the people serving in these roles or only the job titles?
  78. Should Intellectual Property Rights be included within the narrative as section F, or as Appendix F?
  79. SF424 and SF424A: Should the SF424 and SF424A be submitted through email and not via Grants.gov?
  80. SF424: Which fields on the SF424 are required?
  81. How should cost-share or in-kind contributions be documented? Cost
  82. SF424: What is the UEI required field on the SF424?
  83. Can charts and tables be in 10pt or 11pt font?
  84. Is there a limit to the number or restrictions to the kinds of tables we can include in the appendices?
  85. In the narrative how should we refer to the Library of Congress?
  86. Can additional details, charts, and supporting materials to support the project be included in additional appendices with labels G, H, etc.?
  87. Can we use links for each appendix?
  88. Where should we include full citations and references? We have 1-2 pages of references. Can we put them in the appendix?

Answers

  1. Who is eligible to receive a TPS grant?

    Eligible applicants include: public or private organizations, both not-for profit and for-profit organizations and including institutions of higher education, colleges, universities, professional associations, library systems, cultural institutions, other educational organizations such as K-12 schools, after-school programs, literacy organizations, centers, clubs, associations of home-schooling parents, honor societies, and other professional, civic, regional, state, and community groups, and collaborative partnerships (such as an organization with content expertise paired with a state or regional educational entity); states; public or private agencies, including for-profit agencies; and Indian tribes and tribal organizations.

  2. What audiences should TPS-funded projects target?

    The Library’s mission is to use its collections to connect with those representing diverse communities, beliefs, and endeavors to engage, inspire, and inform Congress and the American people with a universal and enduring source of knowledge and creativity. Toward this end, TPS grants support creation and delivery of educational programs, materials, and tools based on Library of Congress collections. Grant projects may target virtually any group of learners based on their professions, interests, affiliations, geography, age, ability, ethnicity, and other attributes. Examples of audiences that TPS-funded projects might target include students, parents, teachers, librarians, college faculty, journalists, clergy, hobbyists, community leaders, club and society members, English Language Learners, or genealogists, etc.

  3. What are the grant amounts the Library will award?

    The Library will make 12-month grant awards of between $35,000 and $100,000. Actual awards may be less than $35,000 or exceed $100,000, at the Library’s discretion.

  4. How long is the funding period?

    Funding periods will last between 10/1/21 – 9/30/22. The Library may make additional funds available to grantees for a maximum additional two years at the government’s sole discretion, without competition, subject to grantee’s satisfactory performance under the current award, subject to the availability of funds and grantee’s submission of a fundable proposal.

  5. What project activities are fundable under TPS grants?

    Fundable projects must use the Library’s online, digitized collections for one or more of the following activities:

    • Delivering educational programming to various categories of learners
    • Creating and distributing educational materials or tools for teaching specific content
    • Convening meetings of like organizations to devise strategies for furthering common learning and teaching goals with Library of Congress materials
    • Conducting research that investigates the impact of incorporating Library of Congress resources into educational initiatives, and includes significant practitioner involvement
  6. Are matching funds required?

    Under this NOFO there is no mandatory cost share or matching requirement, however proposals that include matching or cost sharing elements may be rated more highly.

    Cost sharing includes contributions, both cash and in-kind, which are necessary and reasonable to achieve program objectives and which are verifiable from the recipient's records.

  7. Will the Library accept multiple proposals from the same applicant?

    The Library will accept only one proposal from the same organizational department. Applicants may be included in multiple proposals as members of collaborative partnerships or within a single organization.

  8. What is the application deadline?

    All proposals must be submitted electronically via email to Phoebe Coleman at tps-grant@loc.gov, no later than 12:00 PM (noon Eastern Time) on May 28, 2021.

  9. Who will review grant applications?

    Panels comprised of Library staff, staff from other government agencies, and representatives from sectors represented in the pool of applying organizations will review proposals.

  10. When will the Library communicate grant decisions?

    The Library intends to communicate funding decisions on or before August 31, 2021.

  11. Are travel costs to attend TPS Consortium meetings allowable in the grant budget?

    Yes. Please ensure any travel costs requested are up to the amount allowable per GSA rates. The Library anticipates that grantees will attend at least one face-to-face meeting annually held in Washington, DC, or elsewhere, once pandemic restrictions are lifted.

  12. May a project include the use of other digitized collections in addition to the Library’s?

    Yes. While this grant opportunity does not fund digitization costs of new materials, grant projects may include sources from collections outside of the Library of Congress that have already been digitized or will be digitized with non-award funds.

  13. I am a social studies teacher and I was forwarded information about this grant opportunity. I was curious as to what types of grant projects are eligible for funding. Are there specific items or ways the grant funds should be used?

    For full details about the grant project parameters, criteria, and eligibility, please read the “Teaching with Primary Sources Notice of Funding Opportunity 2021” available on the Library's Teaching with Primary Sources Partner Program webpage.

  14. Are applicants in the U.S. territories eligible to apply?

    Yes, applicants located in the U.S. territories meet the eligibility requirements. Furthermore, all projects that target learners in the 50 United States and the United States territories are eligible to receive TPS grant funding.

  15. My school district is preparing to apply. Is it possible to have a Library of Congress staff member participate with us as a part of the grant? We would be interested in having a specialist conduct a half day workshop with our teachers.

    The Library cannot commit to a staff person conducting workshops. You can approach TPS regional staff, however, to see if they can offer workshops should your project be funded. To find the regional partner for your state, visit the Regional Partners page.

  16. My organization has an existing program that is constantly being updated and expanded. Our program and utilizes primary sources to guide students in creating research projects, as well as critical thinking skills. Is my organization eligible to apply?

    Yes. Proposed project activities may be for either existing or new organizational programs or activities.

  17. What happens if our proposal is selected for funding and there are budget or personnel changes?

    To make a change to a submitted proposal before the application deadline, email Phoebe Coleman at tps-grant@loc.gov. Changes or modifications to a proposal after it has been selected for funding will be handled on a case by case basis by the Library. For modifications to an awarded project, please see the terms of the agreement created for how to proceed. In most cases, minor modifications may be requested as long as the original, funded intent of the award does not change. In extreme cases, grantees who are not able to fulfill the terms of their award may be subject to early termination or other terms as specified in their award agreement.

  18. To what extent should proposals include a full 3-year potential project plan and budget? And, if a proposal is submitted for more than a 1-year project, what is the maximum amount allowable to be requested each year?

    All proposals must include a project plan and budget for a period up to 12 months and for a maximum of $100,000. Additionally, applicants may include project plans and budgets for up to two additional years, with a maximum request of up to $100,000 per year. Successful proposals will be awarded funds for the first 12 month period. Subject to the grantee’s satisfactory performance under the funded award, the availability of funds, and the grantee’s submission of a fundable proposal, the Library will make funds available for a maximum of two additional years, at the government’s sole discretion, without competition.

  19. For eligibility purposes, are two schools under a single university considered separate organizational departments and therefore each allowed to submit an individual proposal?

    Yes, the two schools, although part of the same university system, would be considered separate organizational departments, and therefore each would be eligible to submit a separate proposal.

  20. Are Federal government agencies eligible to apply?

    No. State and local government agencies are eligible, but federal agencies are excluded. However, foundations associated with federal agencies are eligible to receive TPS grants.

  21. Are childcare facilities eligible to apply?

    Yes, as long as the organization type meets the requirements listed in section C.2 of the Notice of Funding Opportunity. The Library seeks to award grants to a variety of organizations that design educational projects using Library of Congress materials for use in and outside of formal K-12 classroom settings.

  22. Yes, regardless of their affiliation to the organization (e.g. full-time staff, part-time staff, contractor, etc.), all key project members should be included in Appendix D.

  23. Can proposals request over $100,000?

    Applicants should limit their requests to between $35,000 and $100,000. Actual amounts granted may be less than $35,000 or greater than $100,000, at the Library’s discretion.

  24. Can organizations that have not received a TPS grant join the TPS Consortium?

    Yes, you may register as a member of the TPS Consortium by providing information about your organization and its goals here.

    If you are not able to respond to the current notice of funding opportunity, you might consider applying for a regional grant. Applications for regional grants are accepted year round, and total a maximum of $25,000. Visit the TPS website for your region to learn more.

  25. What are all of the application pieces necessary for a complete proposal?

    Please follow Application Submission Instructions in section D of the NOFO, which includes submission dates and times, email submission requirements, the SF-424 (PDF Application for Federal Assistance Form), proposal format and cover page, the project narrative, appendixes A-E, IP rights limitations (if applicable), the SF-424A (PDF budget form), the Budget Narrative (excel) and the Budget Justification narrative.

  26. The NOFO states applicants should include “Program Area” on the application cover page. Does this refer to “Teaching with Primary Sources” or something else?

    Please identify one or more of the four bulleted fundable approaches listed on page 3, of the NOFO.

  27. Is there a preferred format for the Logic Framework?

    There is no preferred logic model format. Basic process components may include priorities, inputs, activities, and outputs. Basic outcome components may include short-term outcomes, intermediate outcomes, and long-term outcomes. It is optional to include assumptions and external factors.

  28. Are 501c6 non-profits eligible to apply?

    Yes.

  29. Are applicants who have applied for the DUNS number and who have requested the SAM registration eligible for a grant award?

    The Library may not make a Federal award to an applicant organization that has not completed the SAM.gov registration. (Page 13, NOFO)

  30. I would like to arrange a time to discuss or get feedback on a project proposal, is that possible?

    The Library of Congress does not provide one-on-one feedback on project proposals for the Teaching with Primary Sources national grant program. If there is a specific question, please email tps-grant@loc.gov, and the response will be posted weekly in the FAQs. The deadline to submit FAQs is no later than 5:00pm (Eastern Time) on May 21, 2021.

  31. How should the Standard Form (SF-424, SF-424A) PDFs and the budget narrative excel spreadsheet be submitted in the MS Word electronic copy version of the proposal?

    The PDFs may be submitted as PDFs, and the excel spreadsheet budget may remain in excel format, with the MS word file(s) of the application. They may be attached separately to a single or multiple emails to tps-grant@loc.gov. Please make sure each submission email clearly identifies the proposal applicant(s) and proposed project title.

  32. Would using and contributing to the Veterans History Project (Library of Congress) satisfy the requirement of incorporating Library of Congress resources?

    Yes.

  33. May two entities collaborate and submit one proposal?

    Yes, two or more entities may partner to submit one proposal.

  34. If we are including a budget for Years 2 and 3, should the project costs only be placed on the 2nd page of the SF-424A? Should the Year 2 and 3 budgets be included in the Budget Narrative and Budget Justification?

    The SF-424A may include year 1-3 budget numbers. On the first page, year 1 numbers should be in line 1, year 2 numbers in line 2, and year 3 numbers in line 3. In the first column (a), “Grant Program Function or Activity,” you may indicate “TPS Year 1, TPS Year 2…” as needed. The second page of the SF-424A should have year 1 numbers in column (1), year 2 in column (2), and year 3 in column (3), as needed. And yes, all years should have a corresponding Budget Narrative and Budget Justification. A separate excel budget narrative and separate (or clearly indicated) Budget Justification narrative must be included for each year requested.

  35. Is travelling to Washington, DC in February of 2022 to do research at the LOC and Archives an allowable expense under the TPS NOFO #030ADV21R0179 instead of getting a completion stipend (under the old Teaching with American History Grants)?

    No, with this notice of funding availability the Library of Congress seeks grantee organizations that will use our digitally-available materials in their TPS programming. Successful applicants will have already identified Library online materials to reference in their proposals.

  36. Can an applicant still apply next year for FY23 funding if they do not describe a possible second and third year grants in their logical framework?

    Yes, however review panels will be better able to judge the merit of a project idea if they can see its intended trajectory over the course of three years.

  37. Is the $5,000 supplies, materials, and computing devices maximum per unit or per grant?

    The maximum threshold is currently set at $5,000 per unit (NOFO page 13) under 2 CFR 200 under §200.453. Examples of fundable supplies are listed on the NOFO pages 12-13.

  38. Our product is purchased at a higher price than $5,000 (max amount for supplies per unit). If our product exceeds this maximum supplies per unit threshold, will our product become ineligible for consideration?

    This opportunity does not fund equipment (supplies over the $5,000 per unit threshold - see the 2 CFR 200.33 for the definition of equipment or NOFO pages 11-12). Examples of fundable supplies are listed on the NOFO pages 12-13.

  39. Is this grant opportunity offered yearly or on a regular basis?

    The Library intends to release notices of funding opportunities periodically, when there are sufficient funds.

  40. Is it required to submit a proposal by multiple organizations (partners)? Or may a single organization apply?

    Proposals may be submitted by a single organization type or by a partnership of two or more organizations.

  41. Can charts be singled-spaced in the project narrative?

    Yes.

  42. Can travel to conferences to present as part of the dissemination stage be included in the budget for either staff or teachers?

    Yes.

  43. Have the TPS Regional Program project grants also expanded to award grants to organizations for use in and outside formal classroom settings?

    Yes, the TPS regional program has expanded to accept grants for projects outside of K-12.

  44. Are applicants allowed to propose to use their own formatted or created analysis tool in the proposed activities?

    Yes.

  45. The NOFO “Part B.3 Project Requirements, Expected Performance Indicators, and Targets” section j indicates a required participation in evaluation activities. Are there anticipated evaluation deliverables we can anticipate as part of the project?

    Occasionally the Library conducts evaluations of the overall TPS program, and requests that grantees support the design and implementation of these efforts by providing information about participants and activities, etc.

  46. What does the NOFO “Part B.3 Project Requirements, Expected Performance Indicators, and Targets” section j entail for participation in Consortium-wide TPS program design, testing, research activities, as requested?

    Occasionally, the Library encourages Consortium-wide activities and requests that grantees participate in such activities such as sharing information, cross-collaboration with other Consortium members who may be working towards like objectives, or to participate as an expert at another Consortium member’s workshop event.

  47. The NOFO “Part B.3 Project Requirements, Expected Performance Indicators, and Targets” section includes participation in a TPS orientation and fundamentals program, which grantees should be available to participate in up to 10 hours of the orientation. Is there a cost associated to the virtual option and is it offered live?

    The virtual TPS orientation and fundamentals program virtual option will be offered live and at no cost to the grantee.

  48. Can grant funds be used towards in-person TPS orientation costs?

    Yes. Please consult GSA.gov for the maximum rates allowable for travel and ME&I.

  49. Can the TPS orientation be completed by multiple people within our organization?

    Yes.

  50. How would a successful grantee report on an April 2022 hosted event held within days of the April 5 performance report due date?

    If these project activities are not included in the April 5th performance report, they should be included in the October 5th performance report.

  51. Can grant funds be used to hire full-time or part-time faculty/ staff to direct project operations with related fringe benefits?

    Yes.

  52. Can grant funds be used to hire full-time or part-time faculty/ staff to conduct classes when TPS participants are traveling, attending workshops, conferences, etc.?

    Yes.

  53. Should section f) Intellectual Property Rights be a separate appendix or included in the 15-main page body of the proposal?

    Either. If the applicant has limitations on any intellectual property that will affect the applicant’s performance under the cooperative agreement, or the Library’s (or the public’s) subsequent use of any deliverable under the agreement, it may be addressed as a separate appendix F or included in the main 15-main page body of the proposal.

  54. How does the Project Narrative Section E “Description of past activities” (explained in the part D.5.2.1 Project Narrative of the Notice) and the “Appendix B – Descriptions, links, user testimonials, reviews, featured articles, research findings, etc.” differ?

    The description of past activities should be in narrative format and provide contextual details. The Appendix B attachments should provide supporting materials to the narrative description.

  55. SF424: Should the person in Box f “to be contacted on matters involving this application” be an administrative official or the PI?

    The contact person should be the main point of contact for the application and may include: the PI (Principal Investigator), Project Director, Project Manager, Company President, or another authorized representative. This individual should be determined by your organization and does not have to be the same person authorized to sign the SF424 at the end of the form.

  56. SF424/ CFDA: What is the Catalog of Federal Domestic Assistance (CFDA) Number and CFDA Title for this funding opportunity?

    The CFDA number for this funding opportunity is 42.010 with CFDA Title “Teaching with Primary Sources.”

  57. SF424: Is the “Total Federal Funds” amount the amount we are requesting from the Library of Congress?

    Yes.

  58. SF424: What is “Total of Non-Federal Funds” field?

    This would be the amount of non-Library and non-Federal funds being contributed towards the proposed project. Cost-sharing is optional, but is not a requirement for successful applications.

  59. SF424: SF424 Box 3 “Date Received” description says this date is not required. Is it OK to list the date as the grant application deadline?

    Please leave box 3 on the SF424 blank.

  60. SF424: In response to SF424 question #16b Congressional Districts of Program/ Project: Which Congressional district should we put for the project if we plan for it be disseminated nationally?

    On the SF424 box 16b, you may indicate “NATL” for a proposed project with a national reach.

  61. SF424: How can we sign and date this document if Signature of Authorized Representative boxes are filled with “Completed by Grants.gov upon submission.”

    Please visit the “Forms” tab on Grants.gov and download the SF-424 PDF available under the SF-424 Family series, or follow SF424: What should we indicate under SF424 Box 19 “Is the Application Subject to Review By State Under Executive Order 12372 Process?”

    On the SF424, please check option “c. Program is not covered by E.O. 12372” to question #19.

  62. SF424A (Budget): In section D, box 14, should we include the cost-sharing amount we are NOT requesting from the Library of Congress?

    Yes, if the budget submitted includes cost-sharing funds. Please note that inclusion of cost-sharing funds is optional and is not required.

  63. SF424A (Budget): What are the required fields on the SF424A Box B (1) through (4) parts (a) to (k)?

    Applicants are only required to complete SF424 column (1) fields (a) through (k) as they correspond to the requested Federal funds in the Budget Narrative (excel) and Budget Justification (word/ PDF). Applicants who are including up to three total years in their applications may use column (2) for project year two (FY22) numbers and column (3) for project year three (FY23). Please make sure each column is clearly labeled.

  64. Budget Narrative: If the request amount is the same across the budget object class categories and totals for each project year (one, two, and three), can this be submitted in a single Budget Narrative Template (excel)?

    Yes. Please make sure this is clearly labeled as your intent.

  65. Budget: Does a separate Budget Justification document need to be included with the Budget Narrative Template (excel)?

    Yes, in word and PDF formats.

  66. Budget Justification: Should the Budget Justification refer to the categories outlined in the Budget Narrative Template (excel)?

    Yes.

  67. Budget Justification: Is there a specific template or format for the budget justification?

    No. Please ensure, however, that every cost included in your budget is explained.

  68. Are there forms or page limits for the project plans and budgets for the up to two additional years past the first year?

    For applicants interested in applying for up to two additional years past the first year of funding, the project work for the additional project work should be included within the 15-page project narrative. A separate budget narrative template (excel) may be submitted for each year, up to three individual budget narrative templates and with corresponding budget justifications (word/ PDF). The information provided in the project plans and budget justification for the additional years should provide information that explains the three-year arc of your intended project, focusing on its development and benefits to learners. These additional budgets should submitted with your one-year project application, if possible.

  69. Are the cover page, budget attachments (Budget Narrative Template (excel) and Budget Justification (word/ PDF), the appendices and the standard forms (SF424 and SF424A) considered part of the 15-page count limit?

    No, these documents, forms, attachments, and the cover page will not count against the 15-page limit.

  70. Appendix C: For the requested list of previous and active Federal grants, is this for grants related to the project?

    Please list previous and active Federal grants for projects related to the one you are proposing first, before listing previous and active Federal grants that are unrelated to the one you propose. If your organization has not had previous Federal grants, please indicate that in your proposal.

  71. Are project timelines and other visual charts allowed in the proposal?

    Yes, project timelines and other visual charts are allowed in the proposal and may be included in the body of the project narrative (15-page limit) or as a separate, supplementary appendix.

  72. Can grant funds be used to pay for overnight educational trips and/or to transport students to Virginia by a mode of transport (e.g., bus, car, or plane)?

    Yes, but the focus of TPS grants is on using digitized materials from the Library’s site (www.loc.gov). Please review “Part E. Application Review” of the NOFO for application selection criteria.

  73. Are ‘public’ librarians (rather than only school-affiliated Librarians) an acceptable target audience?

    Yes.

  74. Appendices: Should the separate appendices be submitted as individual appendix files?

    The Library does not have a recommendation or preference, and it may depend on the email server or file size (please see the NOFO for the Library’s maximum email size limit). All appendices may be combined into one PDF or submitted as individual PDF files. Please make sure individual files and emails are clearly labeled and connected to your application.

  75. Should the appendices be combined into a single PDF file with the Project Narrative and other attachments?

    The Library does not have a recommendation or preference and it may depend on the email server or file size (please see the NOFO for the Library’s maximum email size limit). All appendices, project narrative sections, and other forms and attachments may be combined into one PDF or submitted as individual PDF files. Please make sure individual files and emails are clearly labeled and connected to your application.

  76. IDC: How should Indirect Cost (IDC) Rates be calculated?

    Indirect costs should be calculated per your organization’s negotiated indirect cost rate with other federal agencies pursuant to OMB regulations, and must be capped at 15% for this funding opportunity. Applicants who have never received a negotiated indirect cost rate agreement may elect the 10% de minimis rate, per 2 CFR 2 CFR § 200.414 - Indirect (F&A) costs. As described in § 200.403, costs must be consistently charged as either indirect or direct costs, but may not be double charged or inconsistently charged as both. If you are electing the 10 % de minimis rate, it is calculated as 10% of the modified total direct costs (MTDC).

    As of 5/19/2021, 2 CFR § 200.68 - Modified Total Direct Cost (MTDC) is defined as all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs. Please visit the 2 eCFR 200 for the most updated regulations here.

  77. Appendix D: Should Appendix D list the names of the people serving in these roles or only the job titles?

    Appendix D should provide the names of the project director and other key staff and a half-page description for each person who will work on the grant. There is no preference for how the info is organized. Please ensure the information provided for each major project function includes: name of the person, their project role/ title, half-page description of their background and qualifications.

  78. Should Intellectual Property Rights be included within the narrative as section F, or as Appendix F?

    Please include Intellectual Property Rights in Appendix F.

  79. SF424 and SF424A: Should the SF424 and SF424A be submitted through email and not via Grants.gov?

    Correct. Forms and application materials for this grant are not currently enabled on Grants.gov, and can therefore not be submitted through this site. All applications materials must be received via email to tps-grant@loc.gov by the application deadline.

  80. SF424: Which fields on the SF424 are required?

    Please complete all of the yellow highlighted fields with the exception of Box 3 - Date Received. Please include the CFDA number (42.010) and CFDA title (Teaching with Primary Sources) in field 11. Field 19 should have box c checked. A fillable PDF is available on the Grants.gov website under the Forms tab and SF-424 Family.

    It is recommended that you include the title of the contact person in field f. Optional fields: 4 – Applicant Identifier; e – Organizational Unit; f – Organizational Affiliation; 9 – secondary and tertiary applicant type (only if applicable); 14 – Areas Affected by Project (attachment); 16 – Additional Congressional Districts list attachment.

  81. How should cost-share or in-kind contributions be documented?

    Cost-share, if any, can be captured on the SF424A under non-Federal funds in Section A – Budget Summary. Additionally, cost-share funds may be indicated on the SF424A section C – Non-Federal Resources and labeled as such under the grant program (even if it’s not a grant program you may write in Box 8 (a) something like “organization cost-share”). Cost-share and in-kind contributions may also be included in budget narratives and budget justifications.

  82. SF424: What is the UEI required field on the SF424?

    On the SF424, field 8c UEI, applicants should enter their organization’s UEI received from SAM.gov. The UEI is a unique 12 character organization identifier. Information on registering with System for Award Management (SAM.gov) may be obtained by visiting the Grants.gov website. Full instructions for at Standard Forms (SFs, including the SF424 and SF424A) are available on Grants.gov website under the Forms tab and SF-424 Family – see instruction links.

  83. Can charts and tables be in 10pt or 11pt font?

    Yes. Charts, tables, and other visuals may be any font (as long as it’s legible) and single or double spaced.

  84. Is there a limit to the number or restrictions to the kinds of tables we can include in the appendices?

    No, but please only include necessary information that will strengthen your application.

  85. In the narrative how should we refer to the Library of Congress?

    Applicants may refer to the Library of Congress as the Library of Congress, or the Library. You may refer to the Library of Congress Teaching with Primary Sources program as TPS or LOC-TPS.

  86. Can additional details, charts, and supporting materials to support the project be included in additional appendices with labels G, H, etc.?

    Supporting details, charts, and materials pertaining to past work should be included in Appendix B. You can put supporting materials that validate the approach you propose in Appendix G.

  87. Can we use links for each appendix?

    Yes.

  88. Where should we include full citations and references? We have 1-2 pages of references. Can we put them in the appendix?

    Yes. Please put citations and references in Appendix G.

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