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Hispanic Reading Room (Area Studies, Library of Congress)

Annual Report
Hispanic Foundation 1940-1941


  • The Hispanic Foundation is a youthful organization, having completed the first two years of its life on June 30, 1941. It may be pertinent, therefore, to recall its aims which may be briefly described as follows:
    1. To build up a comprehensive collection of materials on all aspects of Hispanic culture, carefully organized for reference purposes and made available to investigators of all nations for consultation under the freest possible conditions.
    2. To prepare a special Hispanic catalog.
    3. To compile—and to assist other institutions to compile—basic reference works such as the Guide to Latin American Periodicals in the Library of Congress, a Guide to the Spanish Drama Collection in the Hispanic Foundation, the Guide to Material on the Fine Arts in Spanish America and Brazil and the Handbook of Latin American Studies.
    4. To build up a Photographic Archive of Hispanic Fine and Folk Arts. Substantial progress was made during the year toward achieving those objectives, briefly perhaps because funds to secure appropriate personnel were available from the Rockefeller Foundation, the Interdepartmental Committee for Cooperation wit h the American publics, and the Endowment for the Maintenance and Equipment of the Hispanic Room.
  • Services

    Books and periodicals issued for use in the Library

    1. Books issued 9a.m. to 4:30p.m — 10,272
    2. Books called for after Hispanic Room closed — 18,808
    3. Periodicals — 4,698

    Books and periodicals issued for outside use

    1. Books — 2,220
    2. Periodicals — 408

    No special report for the Hispanic Foundation on these items is needed.

    1. Reference inquiries answered by correspondence — 850
  • Report on the Reference Service for the period July 1, 1940-June 30, 1941.

    Since October 1940 reference questions routed through the Reference Department comprised 500 letters, distributed by months as follows:

    October (16-31): 26
    November: 42
    December: 46
    January: 34
    February: 38
    March: 98
    April: 82
    May: 89
    June (to the 25th): 45

    Total: 500

    No record of reference correspondence prior to October 15, 1940 is available. It may be assumed that in this early stage of the Foundation’s activities the volume of reference work had not reached its present proportions, and that therefore the number of reference letters must have been somewhat lower than has been the case in the past four months. It would seem that a month average of 55-60 letters would be a fair estimate.

    Not all the Reference requests handled in the Hispanic Foundation appear on the above table. In the early period included in the table correspondence originating from the offices of Dr. David Rubio and Dr. Robert C. Smith had not been recorded. For the four closing months of the year the number of reference requests handled in the Hispanic Foundation averaged about 80 a month. It may be assume that in the preceding months, from October 15 to February 28, the volume of reference correspondence averaged around 70-75 per month. On this basis the total reference correspondence of the Hispanic Foundation for the twelve months ending June 30, 1941 may be estimated at about 850 letters.

    In the course of the Foundation’s reference work several bibliographical and other compilations have been prepared. The attached list of such compilations indicates the nature of the bibliographic service the Hispanic Foundation was called upon to perform. The list is not complete. Bibliographical compilations of less than five references have on the whole been excluded from the list. On occasion, too, it was found convenient to draw upon the resources of the Handbook of Latin American Studies by having various reprints from the Handbook sent to inquirers.

    Reference service was not confined solely to bibliographical information. A large proportion of reference correspondence related to non-bibliographic problems. A good many of these involved considerable research and a fair knowledge of special fields.

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List of Bibliographical and Other Compilations Prepared as Part of Reference Service of the Hispanic Foundation

      1. Material in the Library of Congress relating to taxes on income, capital, and urban and rural real estate in the twenty-one American republics.
      2. A list of articles in periodical press relating to travel and exploration in Patagonia and Tierra del Fuego.
      3. A list of books and pamphlets dealing with travel and exploration in Patagonia and Tierra del Fuego.
      4. List of books by North American authors who travelled in Argentina, 1810-1880.
      5. Suggested reading list in Latin American literature. English translations of Latin American belles letters.
      6. A bibliography on social and economic conditions in Latin American countries, with an appended list of bibliographical sources.
      7. A list of references to publications on monetary and exchange control problems in Argentina in 1935, 1936, 1937.
      8. A list of references to publications on the relations between the United States and Latin America.
      9. A list of works dealing with the political history of Latin American republics.
      10. A list of twenty works for a “Latin American Shelf.” Annotated.
      11. A minimum basic list of Spanish books for a four year Liberal Arts College.
      12. A short bibliography of Bartolomé de las Casas.
      13. A partial list of publications relating to the West Indies found in the catalogue of the Library of Congress.
      14. A reading list on Latin America for a twenty-six week course for study groups.
      15. Sources of information relating to the expeditions of Lucas Vásquez Ayllón and Hernando de Soto.
      16. A list of publications relating to the Aztec and Quechua languages and Indian archaeology
      17. A list of anthologies of Hispanic American literature.
      18. A list of publications relating to Pan Americanism and hemisphere cooperation.
      19. A list of bibliographical sources containing writings published in the United States on Mexico.
      20. A list of sources of information on the geography of Argentina.
      21. A list of bibliographical sources on South and Central America and Mexico.
      22. A list of recent studies dealing with the question of the Falkland Islands and the Belize territory Bibliographical sources.
      23. A list of publications in English containing references to Bernardo O’Higgins.
      24. A list of reference to economic and social conditions in Latin America.
      25. A list of books on Brazil and Brazilian personalities.
      26. A list of works containing pronouncements of Independence in Latin American countries, which compare with the Declaration of Independence of the United States.
      27. A list of sources of information on Spanish furniture of the colonial period.
      28. A reading  list on the history and culture of South America.
      29. A short reading list of works on literature in Latin America.
      30. A reading list on the Maya civilization.
      31. A list of Central and South American Architectural and Engineering magazines.
      32. A list of Latin American universities.
      33. A partial guide to Latin American publishers.
  • Important reports prepared
    In connection with her study of Hispanic catalog problems Annita M. Ker, assisted by Edith Wise, prepared the following reports and surveys:A study of the practicability of the establishment of a Union Catalog of the Hispanic material contained in all District of Colombia libraries.

    1. The compilation of a guide to Hispanic material in the libraries of the District of Colombia.

    2. A report on the feasibility of having all the Hispanic material in the Library of Congress represented in a general Hispanic Catalog.

    3. A study of the possibility of engaging in extensive analysis of Hispanic periodicals.

    4. A selection and listing of some 160 titles of Hispanic periodicals suggested for analysis. This selection was made with the aid of various specialists and leaders in various fields of Hispanic culture and thought. Subsequently a check list of Library of Congress holdings was made of those periodicals selected for analysis and an accompanying want list to aid in the acquisition of the numbers wanting.

  • New Routines Contemplated
    The principal changes contemplated are:
      1. The provision of a better system of handling Hispanic periodicals by concentrating most of them in a locked portion of Deck 29.
      2. Better service to readers in the Hispanic Room by means of a regular assistant to have charge of this service. A position was granted this year by Congress for this purpose.
  • Cooperation
      1. With other Divisions
        1. Accessions Division
          The services of Henry McGeorge and Phyllis Orlando were made available to the Accessions Division for a part of the year, with Rockefeller Foundation funds, to assist in handling Hispanic Gifts.
        2. Catalog Division
          The services of Muriel Haas and Edith M. Wise were made available to the Catalog Division for a part of the year, with Rockefeller Foundation funds, to aid in cataloging Hispanic material.
        3. Periodical Guide
          Virginia Brewer of the Law Library and Joseph V. Butt of Smithsonian Division served as editors of the Guide to Latin American Periodicals.
        4. Music Division
          Gift requests were sent to Latin American composers, on the basis of a list of persons drawn up by Gilbert Chase of the Music Division.
      2. With other government agencies
        1. Division of Cultural Relations of the State Department.
        2. Office of the Coordinator of Commercial and Cultural Relations.
        3. Interdepartmental Committee for Cooperation with the other American Republics, of the State Department.
        4. Central Translating Office, of the State Department.
          Members of the staff of the Hispanic Foundation prepared reports, attended meetings, dinners and luncheons at the request of these four agencies and in various ways sought to aid in their progress to foster cultural relations with the other American republics.
        5. W.P.A.
          The Director served as a member of the Advisory Committee on the project to teach Spanish to the Army Air Corps.
        6. Bureau of American Ethnology, of the Smithsonian Institution.
          Conversations were started with members of this Bureau concerning a division of labor between the Bureau and the Hispanic Foundation in the collection of material on Latin American anthropology. With the coming to the Library, as a Carnegie Fellow, of Alfred Métraux, the anthropologist, it is expected that a definite understanding will be reached next year.
      3. With other libraries and scholarly groups.
        1. American Library Association
          The Director served as a member on the A.L.A. Committee for Library Cooperation with Latin America. The Hispanic Foundation also cooperated with the A.K.A. in making arrangements for the visit of Ernesto Gietz, librarian of the Facultad de Ciencias Exactas y Naturales of Buenos Aires, to this country.
        2. American Council of Learned Societies
          The Director and Assistant Director were members of the Committee on Latin American Studies. Miron Burgin was appointed Editor in Chief of the Handbook of Latin American Studies, published under the auspices of this committee. Besides the Director and Assistant Director, Miron Burgin, Madaline W. Nichols, and Murray M. Wise served as editors of the Handbook.  In addition, Alexander Marchant has recently been appointed editor of the section on Brazilian history. The Director further cooperated with this Committee by acting as General Editor of its Miscellaneous Publications, and Madaline W. Nichols served as research assistant for this series. Robert C. Smith served as Executive Secretary of the A.C.K.S. Committee on Inter-American Art until the dissolution of this Committee.
        3. The National Library of Venezuela.
          Funds were secured from the Rockefeller Foundation to enable the Library to send a technical librarian to Venezuela for a period of three years, to carry on the work started by Annita M. Ker during the last fiscal year.
        4. The Government of Brazil.
          Funds were secured from the Rockefeller Foundation to assist the Library to send Margaret Bates to Brazil to catalog material in the libraries there during the coming year.
        5. University of Buenos Aires
          Arrangements are being made, on request of the Rector of the University of Buenos Aires, Argentina, to present a complete set of L.C. cards to the library of this university. Cards on Guadalajara were sent to the Biblioteca Pública of Guadalajara, Mexico, and cards on American history and geography were sent to the Instítuto Panamericano de Geografía e Historia in Mexico City.
        6. University of North Carolina Library.
          The linguistic collection of Rodolfo Lens was brought to this country form Chile by the joint efforts of the University of North Carolina Library and the Hispanic Foundation. By a special arrangement, and thanks to the courtesy of the authorities of the University of North Carolina, the library was able to purchase such titles as it needs from this important Chilean collection.
        7. Latin American Reviews. Arrangements were made with some twenty publishers to send selected volumes representing American culture and customs to important Latin American journals for review. Approximately 350 volumes were sent to such journals as Revista de Historia de América (Mexico), Atenea (Chile), Revista do Brasil (Brasil), Revista de las Indias (Colombia), Revista Bimestre Cubana (Cuba), Sur (Argentina), Nosotros (Argentina), Boletín Bibliográfico (Peru), Repertorio Americano (Costa Rica), and Revista de Cultura (Venezuela).

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1. New Bibliographical enterprises undertaken

    A. Guide to Latin American Periodicals

      The last annual report described the initial stages of the preparation of a guide to current Latin American periodicals prepared by Murray M. Wise with the assistance of Anyda Marchant, Virginia Brewer and Joseph V. Butt. This work was made possible by the Rockefeller Foundation grant.

      During the past year the preliminary version of that guide has been completed according to the plan announced earlier. This version lists 915 items and has been issued in a mimeographed edition of 300 copies of 152 pages. Complete copies have been sent to the editors of some of the most important and representative Latin American periodicals and to specialists on Latin American subjects in the United States for corrections, modifications, and other suggestions. In addition, the editors of the remaining periodicals have received a copy of the complete preface and bibliographical note with a copy of the page on which their publications are cited, also with the request that they correct their entry. A gratifying response has been shown by the editors themselves and by the scholars who have received copies, for corrections and suggestions began to come back to the Foundation almost by return mail.

      Two changes in the preliminary edition should be mentioned. The title has been shortened to Latin American Periodicals in the Library of Congress. The listing of the last number received has been dropped in order to prevent the guide from going out of date too rapidly. With the completion of the preliminary version the way has been cleared for the final guide now being prepared by Alexander Marchant. The form and the exact nature of the contents of the final edition depend somewhat on the variety and importance of the suggestions made by the critics whose opinions have been solicited, but even with certain changes it will be essentially the preliminary version corrected and enlarged with annotations describing and evaluating each periodical. Henry S. Parsons, Chief of the Periodicals Division of the library, has been designated to serve as an Advisory Editor.

    B. Record of Investigations in Progress in Latin American Studies

      In January 1941, the Foundation undertook the preparation of a record of investigations in progress in the field of Latin American humanistic and social science studies. With the aid of funds granted by the Rockefeller Foundation, Alexander Marchant is collecting information that in time will be distributed to scholars throughout the United States, The record, as envisaged, includes all serious investigations in progress in the United States in the field of Latin American humanistic and social science studies. It is to list not only doctoral dissertations and publications by members of university faculties and the staffs of learned institutions but also research carried on by private scholars. At the time of writing, tentative lists have been already prepared of the names of investigators in a number of disciplines and have been circulated among competent scholars for additions and corrections. On the basis of these trial tests, an increasingly large number of questionnaires are being sent out monthly to the persons named. Returns, so far, though covering only a small part of the total number, are most encouragingly full and prompt. The information requested is (1) name, age, and permanent mailing address of the investigator, (2) principal field of research and list of principal publications (3) Titles of investigation now in progress and number of years it has been under way , with mention, when possible, of places and date of publication. The present incomplete state of the returned questionnaires prevents the making of any generalizations concerning investigations in the Unites States in Latin American studies, but the same questionnaires, used as samples, indicates some growth in the intensive and serious study of Latin America in the United States. Professor John E. Englekirk of Tulane University has agreed to serve as Advisory Editor for this publication.

    C. Guide to the Materials of the Fine Arts of Latin America

      This guide was described in the last annual report and Dr. Smith is now actively at work on it, assisted by Miss Elizabeth Wilder. To aid them in the preparation of the volume six advisory editors in Latin America were appointed by the Librarian. These six editors, all are historians of recognized distinction, are Manuel  Toussaint, Director of the Instituto de Investigaciones Estéticas, Universidad Autónoma Nacional, Mexico; José Gabriel Navarro, Profesor de la historia del arte, of the Universidad Central del Ecuador; Guillermo Hernández de Alba, Vice President of the Academia Nacional de Historia de Bogotá in Colombia; Rodrigo Melo Franco de Andrade, Director of the Serviço do Património Histórico e Artístico Nacional, Ministério de Educação e Saúde, Rio de Janeiro, Brasil. In Argentina Martín S. Noel, President of the Academia Nacional de Bellas Artes in Buenos Aires, and Angel Guido of the Universidad Nacional del Litoral of Rosario, were appointed. Finally, Leicester B. Holland, Chief of the Division of Fine Arts, Library of Congress, was named an advisory editor for recommendations on style and procedure in the preparation of the guide for publication.

      In January and February, Dr. Smith visited Mexico and the countries of Central America. From March 7 to June 16, Miss Wilder journeyed to Cuba, Colombia, Ecuador, Peru, Chile, Argentina, Uruguay, and Brazil. During these visits an attempt was made to see all museums, outstanding private collections, schools, photographic archives, and government agencies of art in these American republics and to obtain essential material for the guide in preparation. Public and private libraries were everywhere visited in search of bibliographical items not available in the United States.

      Meanwhile questionnaires were sent out to the principal museums and to many private collectors of this country seeking information on their holdings in the field of Latin American art. Through other questionnaires and correspondence information was obtained about countries in Latin America not visited by Dr. Smith or Miss Wilder. This material must now be carefully sifted and prepared for publication while the nearly 4000 bibliographical items (books and articles in periodicals and newspapers) must be examined and a critical analysis of each one completed.

2. Development of the Hispanic Catalog

    The fundamental objective aimed at in the organization of the Hispanic Catalog is to provide a tool for the Hispanic Foundation that will give bibliographical control of all material in the library of Congress represented by printed cards related in any way to the Hispanic countries and peoples, their history and culture. The catalog, covering not only the material shelved in the Foundation but also that in other sections of the Library and in other libraries of the District of Colombia for which the Library of Congress has printed cards, is indispensable to the effective performance of the reference and research functions of the Foundation.

    The first task was to assemble all cards in the field of interest by checking the full series of galley proofs, referring the serial numbers to the Card Division for the required sets. This operation showed that the Catalog would contain approximately 572,000 cards. The next step was to organize these cards into a dictionary catalog, i.e., authors, titles, added entries and subjects arranged alphabetically. For the accomplishment of these operations the following staff was appointed.


    1. Director: C.K. Jones (Transferred Oct. 1, 1940)

    2 Typist preparators:

      • Pauline Gage (began work Nov. 5, 1940)
      • Catherine Phelan (began work Dec. 11, 1940)

    1 Filer: Wm. R. Kapp (Began work Nov. 18, 1940)
    The staff began effective production about December 15, 1940. A reconnaissance of the situation showed the following:

    Cards held on Deck A (estimated):

        1. Typed but not arranged: 19,500
        2. Held for typing and arrangement: 180,000
        3. Total of cards held: 199,500
        4. Cards to be drawn by the Card Division (estimate): 372,500

    Total number of cards to be processed (2-4): 552,500.
    The following operations were found to be necessary:

        • Cards to be typed (call numbers, subject headings, etc.) and revised.
        • Cards to be alphabetized *throwing out successively first, second and third letter), arranged and filed.
        • Cards without call numbers and subjects to be searched in Second Official Catalog (Number of these not estimated; about 600 at present).
        • Cross references from form of names, official headings, etc., not represented by printed or mimeographed cards, to be made. (N.B. all cross references are being arranged and held for final assembly against which to check for needed additions.)
        • Current checking of galleys for cards required.

    Work accomplished Dec. 15- June 30: (Account is to be taken of annual lave of staff members; of Mr. Japp’s leave for special study, June 19 – August 28; of one month devoted by the staff to emergency work and of two weeks spent typing the C.K. Jones Bibliography of Latin American Bibliographies. The two last mentioned tasks have caused a loss in card production of 45 or 50,000.)

The present situation is as follows:

      • Card previously typed (now revised and arranged): 19,500
      • Cards typed and revised by the staff: 96,000
              Total of cards typed and revised: 115,500
      • Cards fully arranged: 31,500
      • Cards revised and thrown out by first letter: 84,000
      • Cards searched for call numbers, subjects (estimated): 500
      • Galley checked, accumulated and current

The work to be done is as follows:

      • Cards to be typed (estimated) 456,000
        Note: Present output of two typists, increased by practice, has been averaging 8000 cards a week—a high average considering the detailed work.
      • At this rate, 57 weeks of continuous work would be required for the typing. Revision and arrangement by first letter would be kept current by director and filer. Throwing out by second and third letters and final arrangement, placing in catalog trays with guide cards, etc., could be rapidly done by the whole staff.
      • A final matter should be mentioned: Some 5,000 references (card number) to cards “out of print” have accumulated and others will be noted when the Card Division draws the remaining cards. A second search for these for ad interim reprints will be made by the Card Division. The reproduction of those for which no cards are available will be taken up at an opportune time with the Chief of the Processing Division.

3. Material Processed

    No report. The Hispanic Foundation does not process material.

4. Material in need of processing

The uncatalogued Hispanic material on June 30, 1941 was as follows:

    1. First Portuguese collection 1,175
    2. YA Portuguese collection (also known as second Portuguese collection)
      1. 15,000 (Mr. Kremer’s estimate of items occupying 336 shelves on deck 40)
      2. 225 (books in cage on deck 7 of the Annex) 15,225
    3. Puerto Rican collection 1,250
    4. Uncatalogued books (Huntington & gift material, deck 7 of the annex) 1,800
    5. Spanish plays
      1. Hispanic Society gift collection 5,850
      2. Collection on deck 39: 1,300
              Total: 7,150
    6. Pamphlets
      a) 5,000 (withdrawn from general LC pamphlet collection by Miss Martin)
      b) 1,200 ( in Mr. Toth’s section)
      c) 575 (Huntington & gift material, deck 7 of the Annex) 6,775
                                          Total: 33,375

    NOTE: In making this count of uncatalogued Hispanic materials, pamphlets have been counted separately only when there are segregated groups of them. In instances where books and pamphlets together comprise certain collections, the count listed here includes both the books and the pamphlets.

    5. The Archive of Hispanic Culture

    Since its inauguration, one of the major aims of the Hispanic Foundation has been the creation of a photographic archive of Hispanic culture in the Library of Congress which would be a center for the study of Latin American art. During the past year a part of this project has been realized. The Hispanic Foundation received in October 1940 a grant through the Inter-Departmental Committee for Cooperation with the American Republics providing funds for the setting up of such a photographic archive and for the preparation of a Guide to the Materials of the Fine Arts in Latin America.

    The Assistant Director was placed in charge of the project with the title of Keeper of the Archive of Hispanic Culture. Late in October, 1940, Elizabeth Wilder came to assist Dr. Smith. Headquarters were set up in the Annex.

    It was determined that a careful survey of both the field of Latin American art and the problem of collecting and housing photographs should be made before the real work of acquiring photographs for the archive was undertaken. To satisfy the latter need Dr Smith accordingly visited some of the leading photographic archives of the country, the Index of Christian Art at Princeton and its corollary at Dumbarton Oaks, Washington, and the collections of the Institute of Fine Arts at New York University and the Frick Art Reference Library in New York City.
    To satisfy the first need—a survey of the field of Latin American art—it had for some time been apparent that the Hispanic Foundation should undertake to prepare a guide to the subject. The proposed Guide to the Materials of the Fine Arts in Latin America  was described in some detail in the last Annual Report. See also section “3” under Apparatus.

    The Archive of Hispanic Culture is rapidly becoming known for its work in relation to Latin American art. Constantly letters of inquiry concerning specific problems within the field are received and answered. For example, a Mexican writer sent a manuscript history of the colonial art of his country for criticism. The Archive has assisted the museums of Brooklyn and Newark to prepare exhibitions of South American art. It has been visited by the outstanding Brazilian painter Cândido Portinari, and the young Cuban master, Daniel Serra Badué, by the eminent Argentine art historian, Mario J. Buschiasso, whose bibliography of Latin American colonial art is mimeographed and distributed to universities and scholars; and finally, by the distinguished Spanish photographer and critic, José Gudiol.

    Although no purchases of photographs have yet been made, the archive has already received important gifts of documented photographs of (1) Brazilian and Paraguayan colonial architecture from Professor Juan Giurla, Director of the Laboratorio de Arte Americano, Facultad de Arquitectura, Universidad de Uruguay; (2) Cuban modern and colonial architecture and modern sculpture from the Comisión de Turismo of Habana; (3) paintings by Daniel Serra Badué from the artist in Santiago, Cuba; and others by Cándido Portinari from the artist in Rio de Janeiro; (4) Mexican colonial painting from the Wadsworth Atheneum, Hartford, Connecticut; (5) Mexican colonial wood sculpture from the Taylor Museum, Colorado Springs, Colo.; and (6) Argentine colonial silver and other minor arts from the Fogg Museum of Art, Cambridge, Mass. A file of the names of photographers and source of photographs in the other American republics has been compiled.

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Maintenance and Administration of the Collections

1. Material Bound

1.Periodicals collated for binding: 48 vols.

2. Periodicals in bindery: 207 vols.

3. Periodicals waiting for missing numbers: 117 vols.

2. Material repaired and restored

No report

3. Material prepared for preservation by special processes

    No report

4. Emergency preservation project

    Approximately one thousand volumes were selected by Drs. Jones and Smith after a piece by piece examination of the Hispanic Collection.

5. Spatial Changes

    A. Offices

      Because no suitable space was available near the Hispanic Room for Dr. Smith and the Archive of Hispanic Culture, studies in the Annex were set aside for this purpose.

    B. Stacks

      A grilled enclosure for Hispanic periodicals has been provided on Deck 29.

    C. Reading Rooms

      It has been decided to install the Hispanic catalog in the first two alcoves opening off the Hispanic Room. Card trays are already provided in the first alcove, and others are now being made for the second alcove. Space will be provided for over half a million cards.


1. Statement on acquisitions policy of the Hispanic Foundation in 1940-41 in terms of the statement of objectives

    A. Strength of existing collection
    The collections are relatively strong in Hispanic publications printed since 1916, due to purchases made by means of the Huntington Fund. Before that date, the collections are strong in Spanish material, particularly nineteenth century drama and eighteenth century literature.

    B. Weakness of existing collection.
    The periodical collection needs careful attention because many numbers are missing and new periodicals appear frequently. The collection of Latin American literature and history is relatively weak in publications issued before 1916.

2. Sources of Acquisition

A. Appropriated funds


B. Endowment funds

Huntington Fund $4500 (estimate)

C. Funds for immediate disbursemen


D. Gifts

A special effort was made to secure gifts from living authors of Hispanic countries by means of a decorative gift request issued in English, Portuguese and Spanish. 1035 such requests were sent out and 5845 items were received, accessioned and acknowledged. The following writers responded: See Donors

3. Important acquisitions in 1940-41

A. Collections

The collection of Puerto Rican material, including pamphlets, books, periodicals and manuscripts bearing on the island’s history up to 1898, which was sent to the library as a prospective gift in 1939 by Miss Alice B. Gould of Boston and Valladolid, Spain, was formally presented in May 1941. The collection was described in the last annual report.

B. Individual pieces
            Among the large gifts received were:

1. From Samuel Putnam of Philadelphia,
- 121 volumes and 18 pamphlets of Brazilian literature and history.

2. From Universidad de Buenos Aires, Argentina,
- 90 volumes and 101 pamphlets

3. From Affonso d’Escragnolle Taunay of São Paulo, Brasil,
- 271 volumes and 261 pamphlets of his own works and   other works on Brazilian history and literature

4. From Secretariado da Propaganda Nacional, Lisbon, Portugal,
- 264 volumes on Portuguese culture

4. Plans for development of collections

A. Through preparation of want-lists

Dr. Nichols has spent half of her time surveying the national literatures of Guatemala, Honduras, El Salvador, Nicaragua, Costa Rica, Panama, Bolivia, Paraguay, and Chile. Want lists have been prepared for all but the last two countries and lists for these too are well under way. During the year 1941-1942, Dr. Nichols will prepare lists for Cuba, the Dominican Republic, Puerto Rico, Venezuela, Colombia, Ecuador, Peru, Argentina, and Uruguay.

Dr. Burgin has started to survey the material on Latin American economies and history and to prepare want lists Dr. Smith and Miss Wilder are checking the Latin American fine arts publications in connection with the compilation if their Guide to the materials on Latin American fine arts.

Because of the smallness of the allotment for Hispanic books it has not been possible to fill the gaps discovered by means of these surveys.

An unusual opportunity to secure recent Spanish and Portuguese publications occurred during Dr. Rubio’s visit to the peninsula from February to May 1941. Dr. Rubio visited the principal booksellers, libraries and other governmental and learned institutions to reestablish contacts and provide for exchange of publications. The Consejo Superior de Investigaciones Científicas, now one of the principal publication centers in Madrid, manifested a special interest in maintaining close relations with the Library of Congress. As well as purchasing numerous books, the supply of which would be quickly exhausted because of lack of paper, Dr. Rubio subscribed to fifty periodicals. Because of his personal intervention the Library is now in possession of a copy of the very limited edition of Os Desenhos das Antigualhas que Vió Francisco d’Orlanda by Prof. E. Tormo, published from an old codex at the Escorial.

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1. Changes and promotions

A. Vacancies filled by promotions within the Division

1. Typist for Hispanic Catalog—December 10, 1940 (Catherine Phelan)

2. Secretarial Assistant—Sp 5—April 1, 1941 (Mary Rodrigues)

B. Vacancies filled by promotions from other Divisions

1. Library Assistant – July 1, 1940 (Annita M. Ker)

2. Assistant in charge of the preparation of the Hispanic Catalog – October 1, 1940 (C.K. Jones)

3. Typis for Hispanic Catalog – November 1, 1940 (Pauline Gage)

4. Card Filer – November 16, 1940 (William R. Kapp)

5. Messenger – Cu 3 – November 19, 1940 (Richard Godfrey)

6. Library Assistant – Sp 3 – December 10, 1940 (Arthur M. Andersen)

C. Vacancies filled by appointments outside the Library

1. Library Assistant – Sp 5 – September 4, 1940 (Margaret Bates)

2. Library Assistant – October 21, 1940 (Elizabeth Wilder)

3. Stenographer – October 23, 1940 (Edith C. Wise)

4. Library Assistant – December 2, 1940 (Muriel F. Hass)

5. Library Assistant – January 16, 1941 (Alexander Merchant)

6. Stenographer – January 28, 1841 (Estellita R. Galvan)

7. Messenger – Cu 3 – May 5, 1941 (Joseph Pinto)

2. New Positions

    1. Library Assistant – July 1m 1940 (Annita M. Ker)

    2. Library Assistant – P1 – July 16, 1940 (Miron Burgin)

    3. Library Assistant – Sp 4 –October 16, 1940 (James Granier)

    4. Assistant in charge of the preparation of the Hispanic Catalog October 1, 1940 (C.K. Jones)

    5. Library Assistant – October 21, 1940 (Elizabeth Wilder)

    6. Stenographer – October 23, 1940 (Edith C. Wise)

    7. Typist for Hispanic Catalog – November 1, 1940 (Pauline Gage)

    8. Card Filer – November 16, 1940 (William R. Kapp)

    9. Library Assistant – December 2, 1940 (Murial F. Hans)

    10. Typist for Hispanic Catalog – December 10, 1940 (Catherine Phelan)

11. Stenographer – January 28, 1941 (Estellita R. Galvan)

3. Special projects executed by personnel whose occupation come from other than appropriated funds:

A. Hispanic Catalog – from Endowment for Maintenance and Equipment of Hispanic Room

  1. C.K. Jones – October 1, 1940
  2. Pauline Gage – November 1, 1940
  3. William Kapp – November 16, 1940
  4. Catherine Phelan – December 10, 1940

B. Study of Hispanic Catalog Problems – Rockefeller Grant

  1. Annita M. Ker – July 1, 1940 – May 26, 1941
  2. Edith C. Wise – October 23, 1940 – June 30, 1941

C. Preparation of Guide to Latin American Periodicals and Record of Investigations in Progress – Rockefeller Grant

  1. Murray M. Wise – February 12, 1940 – November 15, 1940
  2. Anyda Marchant – May 20, 1940 – October  19,1940
  3. Alexander Marchant – January 16, 1941- June 30, 1941
  4. Estellita Galvan – January 28, 1941 –  June 30, 1941

D. Archive of the Fine Arts of Latin America – Transfer of Funds from the Interdepartmental Committee for Cooperation with the American Republics.

  1. Elizabeth Wilder – October 21, 1940 – June 30, 1941

E. Analysis of collections – Rockefeller Grant

  1. Madaline W. Nichols (half time) July 1, 1940 – June 30, 1941

F. Gift Requests – Rockefeller Grant

  1. Phillis Orlando – July 1, 1940 – June 30, 1941

G. Secretarial Assistant – Rockefeller Grant

  1. Mary Rodriguez – July 1, 1940- March 31, 1941

4. Retirements and Deaths

A. Resignations

1. Esther Sylvia – August 28, 1940
2. Murray M. Wise – November 16, 1940
3. Henry MacGeorge – October 25, 1940
4. Richard Godfrey – May 5, 1941

B. Positions affected by military leave and temporary appointments or promotions

1. Paul Wachhols – Messenger – Left October 8, 1940
2. Marina Cuevas – Secretarial Assistant – Left December 5, 1940
3. Esther Matthews – Library Assistant – Left March 20, 1940

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Public Relations

1. Publications (under L.C. Imprint)

A. Completed

1. Latin American Periodicals Current in the Library of Congress. Preliminary edition. Edited by Murray M. Wise with the Assistance of Anyda Marchant, Virginia Brewer (Law Library) and Joseph V. Butt (Smithsonian). Mimeographed. 152 pages.

B. In preparation.

1. Latin American Periodicals Current in the Library of Congress. Final version. By Alexander Marchant. Advisory Editor, Henry S. Parsons.

2. Record of Investigations in Progress in the United States in the Field of Latin American Humanistic and Social Science Studies. By Alexander Marchant. Advisory Editor, John E. Englekirk.

3. Guide to the Materials on the Fine Arts of Latin America. By Robert C. Smith and Elizabeth Wilder. Advisory Editors, See Section “C” under Apparatus.

4. Bibliography of Latin American Bibliographies By C.K. Jones, assisted by James A. Granier. Advisory editors:

    1. Rubens Borba de Moraes, Biblioteca Munisipal, São Paulo, Brasil
    2. José Torre Revelle, Instituto de Investigaciones Históricas, Buenos Aires, Argentina
    3. Sturgis E. Leavitt, University of North Carolina, Chapel Hill, North Carolina

2. Contributions to learned and popular publications

            Miron Burgin

  1. Associate Editor, Handbook of Latin American Studies: No. 5. Harvard University Press, xv, (1940) 476 pp.
  2. “Recent Latin American Publications,” Inter-American Bibliographical Review vol.1 no.1 (Spring 1941) pp. 56-58.
  3. “Publications on Latin American Economics in 1939: South America” In cooperation with D.M. Phelps. Handbook of Latin American Studies: No. 5 Harvard University Press, xv, (1940) pp. 133-154.
  4. Contributing Editor, Inter-American Bibliographical Review.

James A. Granier

  1. Collaboration with C.K. Jones on forthcoming Bibliography of Latin American Bibliographies.
  2. “Some Current Articles of Bibliographical Interest. Inter-American Bibliographical Review. vol.1, no.1 (Spring, 1941) pp. 53-56.

Lewis Hanke

  1. “Plain Speaking about Latin America.” Harper’s Magazine (Nov. 1940) pp. 588-596.
  2. “A Goose on the Ramparts.” Survey Graphic (March, 1941) pp. 142 ff.
  3. “Latin America: Soil for Democracy?” Harper’s Magazine (June 1941) pp. 46-57.
  4. “Simón Bolívar and Neutral Rights.” Hispanic American Historical Review. vol. 21 (May, 1941) pp. 258-291.
  5. General Editor. Handbook of Latin American Studies: No. 5. Harvard University Press, xv, (1940), 476 pp.
  6. “A New Interpretation of the Spanish Conquest of America” A chapter in a festschrift volume presented in typescript to Professor I.J. Cox on the Occasion of this retirement from teaching at Northwestern University.
  7. “Cultural Relations with Latin America” (1940).
  8. General Editor. Miscellaneous Publications of the Committee on Latin American Studies of the American Council of learned Societies.
  9. Advisory Editor. Revista de Historia de America, Mexico.

Annita M. Ker

  1. “Libraries and Library Science.” Handbook of Latin American Studies: No. 5. pp. 388-402.
  2. “Recent cataloging activities in American libraries, 1934-1939” A.L.A. Cataloger’s and Classifier’s Handbook. No. 8 pp. 118-120.

Alexander Marchant

  1. “Tiradentes in the Conspiracy of Minas.” Hispanic American Historical Review vol. XXI, no.2 (May, 1941) pp. 239-257.

Madaline W. Nichols

  1. “The Argentine Theater” Bulletin Hispanique (Bordeaux, France, January-March, 1939), (printed in July, 1940).
  2. “History: Spanish America. The Colonial Period in South America,” Handbook of Latin American Studies. No. 5
  3. “Spanish America: Language” ibid. pp. .320-329.
  4. “The Argentine gaucho.” Pan American Bulletin (May, 1941) pp. 271-275
  5. “A selected list of Latin American periodicals regularly containing bibliographies or bibliographical sections,” Inter-American Bibliographical Review. Vol. 1, no. 1 (Spring 1941), pp. 49-53.
  6. Research assistant. Miscellaneous Publication of the Committee on Latin American Studies of the American Council of Learned Societies.
  7. Reviews. Revista de Historia de América. Mexico; Books Abroad; Inter-American Quarterly; Hispanic American Historical Review; and Revista Hispánica Moderna.
  8. Contributing Editor. Inter-American Bibliographical Review.

David Rubio

  1. “Sobre el adjective Hispánico y su aplicación a la Fundación Hispánica de la Biblioteca del Congreso.” La Prensa. New York (October 4, 1940).
  2. “Spain in the Phillipines.” Phillippines, Washington, D.C. (February, 1941). p.11.

Robert C. Smith

  1. Los estudios brasileños en las universidades de los Estados Unidos.” Revista ibero-americana, México. Vol. 3, no. 5. (February, 1941), pp. 167-175.
  2. “Latin American painting comes into its own.” Inter-American Quarterly. Washington, D.C., vol. 2, no. 3 (July, 1940), pp. 24-35.
  3. “Portinari of Brazil.” The Museum of Modern Art. New York (1940). 16p. introduction.
  4. “Lasar Segall de São Paulo.” Boletin da União Panamericana Washington, D.C. vol. XLII, no. 7 (July, 1940), pp. 422-428.
  5. “Early Portuguese Painting.” Magazine of Art. Washington, D.C. vol. 33, no. 10. (October, 1940) pp. 570-575.
  6. “Brazilian Art.” Handbook of Latin American Studies. No. 5 (1940), pp. 80-91.
  7. “Alguns desenhos de arquitetura existents no arquivo histórico colonial português.” Revista do Serviço do Patrimonio Historico e Artistico Nacional, Rio de Janeiro, no. 4. (1940) pp. 209-249.
  8. “The proposed archive of Hispanic culture.Proceedings of the third convention of the Inter-American Bibliographical and Library Association. Washington, D.C. (1940), pp. 265-269.

C.K. Jones

1. Reviews. Hispanic American Historical Review

Murray M. Wise

1. “Development of Bibliographical Activity During the Past Five Years: A Tentative Survey.” Handbook of Latin American Studies No. 5 Harvard University Press, (1940), pp. 13-36.

2. Latin American Periodicals Currently received in the Library of Congress. Mimeographed. 153 p.

3. Exhibits

Throughout the year the Hispanic Foundation continued its practice of arranging special exhibitions in the cases in the entrance vestibule of the Hispanic Room. This year there were four. The first, which was in honor of the commemoration of the eight hundredth anniversary of Portuguese Independence, was on view from July 1, to October 30, 1940. It contained books and periodicals related to the role of the Portuguese academies, photographs of masterpieces of Portuguese art, and books devoted to the literature of travel in Portugal. The second exhibition of facsimiles of Mexican illustrated Indian codices, extended from October 30 to February 15. Then a showing of recent publications on the Fine Arts in Latin America was opened. It was followed by an exhibition held in honor of the official visit of Enrique Ruiz Guiñazú. Argentine Minister of Foreign Affairs, to the Library of Congress on May 17. This exhibition comprised a selection from the writings of that eminent jurist, diplomat and historian, and books by North Americans on the life, history and literature of Argentina.

4. Concerts

No Report

5. Poetry Readings

No report

6. Addresses by staff members before associations of all sorts

Lewis Hanks

  1. Plain Talk on Latin America.” Before the Southwestern Library Association, at Albuquerque, New Mexico. October 12, 1940.
  2. “Obstacles to Pan American Understanding.” At Georgetown University, November 10, 1940.
  3. “A Goose on the Ramparts.” At Northwestern University, Evanston, Illinois, December 16, 1940.
  4. “Cultural Relations with Latin America.” At Jacksonville College, Jacksonville, Illinois, January 20, 1940.
  5. “A New Interpretation of the Conquest of America.” One of the Schouler Lectures at Johns Hopkins University, February 19, 1941.
  6. “Totalitarianism and Democracy in Latin America.” At Yale University, February 3, 1941.
  7. “Our Cultural Relations with Latin America.” Before Kensington Presbyterian Men’s Club, January 30, 1941; Washington Foundry Methodist Church, February 2, 1941; Washington Unitarian Men’s Club, March 6, 1941’ Washington Unitarian Women’s Club, March 20, 1941.
  8. “Possibilities and Limitation of Improving our Intellectual Relations with Latin America.” Before Social Science Research Committees of various universities at Evanston, Illinois, April 28, 1941.
  9. “Inter-American Cultural Relations.” Acted as Moderator of a panel discussion of this topic in the Library of Congress, April 27, 1941.
  10. “A Goose on the Ramparts.” Before the Massachusetts League of Women Voters, Cambridge, Massachusetts, January 22, 1941
  11. “The Incorporation of the Negro and the Indian in Latin American Life.” At Howard University, May 16, 1941.
  12. “Is Cooperation with Latin American Libraries Possible?” Before the American Library Association at Boston, Massachusetts on June 20, 1941.
  13. “Library Relations with Latin America.” Participant in radio discussion arranged by the American Library Association at Boston, June 21, 1941.
  14. “Economic and Cultural Relations with Latin America.” Participant in Panel discussion at the institute of Public Affairs, University of Virginia, June 30, 1941.

Annita M. Ker

  1. “Our Government Lends a Librarian to Venezuela: Cultural Relations Program of the United States with Latin America and an Account of the General Relations of the United States and Venezuela.” Before the Fourth District of Maryland Federation of Women’s Clubs, Washington, October 15, 1940.
  2. “Aspects of the Mexico I have known: The Attitude of Mexicans toward foreigners and why.” Before the Chevy Chase Woman’s Club, Chevy Chase, Maryland, October 24, 1940.
  3. “Our Latin American Policies: Contrast between our Government’s Attitude Toward Mexico and Venezuela, and between the Consequent Attitude of those two countries towards us.
  4. “Venezuela.” At the Enoch Pratt Free Library, Baltimore, Maryland, May 20, 1941.

Robert C. Smith

  1. “Modern Latin American Painting.” Before the American Association of University Women, Washington Chapter, October 24, 1940.
  2. “Brazilian Art.” At Richmond University, Richmond, Virginia, November 24, 1940.

Madaline W. Nichols

  1. “Impressions of a Chilean Summer School.” Before the American Association of University Women, Spring, 1941.
  2. “Guatemalan People and Places.” At Georgetown Visitation Convent, Spring, 1941.

Elizabeth Wilder

  1. “American Civilization.” At Westover School, Middlebury, Connecticut, February, 1941.
  2. “The European Conquest.” At Westover School, Middlebury, Connecticut, March, 1941.
  3. “The New American Civilization.” At Westover School , Middlebury, Connecticut, March, 1941.

7. Cooperation on joint committees

See the section on “Cooperation” under Services in the Introduction.

8. Attendance at meetings and conventions

A. Southwestern Library Association. Albuquerque, New Mexico, October, 1940. Lewis Hanke.

B. Inter-American Bibliographical and Library Association, Washington, D.C., February, 1941.

Margaret Bates, Miron Burgin, Estellita Galvan, James A. Granier, Richard Godfrey, Lewis Hanke, C.K. Jones, Annita M. Ker, Alexander Marchant, Madaline W. Nichols, Edith C. Wise.

C. American Library Association. Boston, Massachusetts, June, 1941.

Margaret Bates, Muriel Haas, Lewis Hanke.

D. Attendance at lectures and meetings of the Spanish Academia de la Historia and Academia de la Lengua in Madrid. March-May, 1941. David Rubio.

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