EAD Application Guidelines for Version 1.0

Creating Finding Aids in EAD

3.1. Introduction

3.2. Collecting Data for a Finding Aid

3.3. Evaluating Descriptive Practices

3.3.1. Analyze Existing Finding Aid Structure

3.3.2. Structure EAD Documents Consistently

3.3.3. Use Content Standards and Authority Files

3.4. Understanding Multilevel Description

3.5. Building an EAD Finding Aid

3.5.1. Describing the "Whole": Collection-Level Information

3.5.1.1. Basic Description: The High-Level <did>

3.5.1.2. Using the <did> Subelements

3.5.1.2.1. Repository

3.5.1.2.2. Origination

3.5.1.2.3. Title of the Unit

3.5.1.2.4. Date of the Unit

3.5.1.2.5. Physical Description

3.5.1.2.6. Abstract and Note

3.5.1.2.7. ID of the Unit

3.5.1.2.8. Physical Location

3.5.1.2.9. Digital Archival Object and Digital Archival Object Group

3.5.1.3. Collection-Level Access Terms

3.5.1.4. Administrative Information

3.5.1.4.1. Acquisition Information and Custodial History

3.5.1.4.2. Restrictions on Access and Use

3.5.1.4.3. Alternate Form of the Materials Available

3.5.1.4.4. Preferred Citation of the Material

3.5.1.4.5. Additional Receipts, Appraisals, and Dispositions

3.5.1.4.6. Processing Information

3.5.1.5. Biographical Sketches and Agency Histories

3.5.1.6. Scope and Content Notes

3.5.1.7. Generic Text, Formatting, and Linking Elements

3.5.1.7.1. Heading

3.5.1.7.2. Paragraph

3.5.1.7.3. Note

3.5.1.7.4. Digital Archival Object

3.5.2. Describing the "Parts": Nested Components

3.5.2.1. What Is a Component?

3.5.2.2. Unnumbered versus Numbered Components

3.5.2.3. Intellectual Content of Components

3.5.2.3.1. Basic Description of Each Component

3.5.2.3.1.1. Unit Title and Unit Date

3.5.2.3.1.2. Physical Description

3.5.2.3.1.3. Abstracts

3.5.2.3.1.4. ID Numbers and Physical Location Information

3.5.2.3.2. Expanded Description of Components

3.5.2.4. Physical Location and Container Information

3.5.2.5. Formatting Component-Level Description: The Description of Subordinate Components

3.5.3. Controlled Vocabulary Terms

3.5.3.1. Use of Attributes in <controlaccess> Subelements

3.5.3.2. Personal, Corporate, Family, and Geographic Names

3.5.3.3. Form and Genre Terms

3.5.3.4. Function and Occupation Terms

3.5.3.5. Subjects and Titles

3.5.3.6. Use of Grouped Controlled Vocabulary Terms

3.5.3.7. Use of Controlled Vocabulary Outside of <controlaccess>

3.5.4. Adjunct Descriptive Data

3.5.4.1. Bibliographies

3.5.4.2. File Plans and Other Finding Aids

3.5.4.3. Indexes

3.5.4.4. Related and Separated Materials

3.5.5. Data Fitting No Specific Category: Other Descriptive Data

3.6. Adding Metadata to Describe the Finding Aid

3.6.1. EAD Header

3.6.1.1. Unique File Identifier

3.6.1.2. File Description

3.6.1.3. Version of the Encoded Finding Aid

3.6.1.4. Revisions of the Encoded Finding Aid

3.6.1.5. Encoded <eadheader> Example

3.6.2. Title Page and Prefatory Matter

Table of Contents
Home Page	Preface	Acknowledgments	How to Use This Manual	Setting EAD in Context	Administrative Considerations
Creating Finding Aids in EAD	Authoring EAD Documents	Publishing EAD Documents	SGML and XML Concepts	EAD Linking Elements	Appendices

• Application Guidelines Home Page
• EAD Standards Home Page
• Library of Congress Home Page