Library of Congress >> MARC >> Bibliographic >> 5XX  >> 540

540 - Terms Governing Use and Reproduction Note (R)

MARC 21 Bibliographic - full
May 2019

First Indicator Second Indicator
# - Undefined

# - Undefined

Subfield Codes
  • $a - Terms governing use and reproduction (NR)
  • $b - Jurisdiction (NR)
  • $c - Authorization (NR)
  • $d - Authorized users (NR)
  • $f - Use and reproduction rights (R)
  • $g - Availability date (R)
  • $q - Supplying agency (NR)
  • $u - Uniform Resource Identifier (R)
  • $2 - Source of term (NR)
  • $3 - Materials specified (NR)
  • $5 - Institution to which field applies (NR)
  • $6 - Linkage (NR)
  • $8 - Field link and sequence number (R)


Terms governing the use of the materials after access has been provided. The field includes, but is not limited to, copyrights, film rights, trade restrictions, etc. that restrict the right to reproduce, exhibit, fictionalize, quote, etc.

Information about restrictions imposed on access to the described materials is recorded in field 506 (Restrictions on Access Note).




$a - Terms governing use and reproduction

Usually mean the text of a legal or official statement of restrictions.

540 ##$aLiterary rights of Carrie Chapman Catt have been dedicated to the public.
540 ##$aRestricted: Information on reproduction rights available at Reference Desk.
540 ##$aRestricted: Copying allowed only for non-profit organizations.
540 ##$aCreative Commons Namensnennung - Nicht kommerziell - Keine Bearbeitungen$fCC BY-NC-ND 4.0$2cc$u

$b - Jurisdiction

Name of a person, an institution, or a position or function within the institution, by whom or which the terms governing access are imposed and/or enforced, and to whom the restriction may be appealed.

540 ##$3Recorded radio programs$aThere are copyright and contractual restrictions applying to the reproduction of most of these recordings;$bDepartment of Treasury;$cTreasury contracts 7-A130 through 39-A179.

$c - Authorization

Source of authority for the restriction (e.g., a specific statute, contract, etc.).

540 ##$3Bituminous Coal Division and National Bituminous Coal Commission Records$a"No information obtained from a producer disclosing cost of production or sales realization shall be made public without the consent of the producer from whom the same shall have been obtained";$c50 Stat.88.

$d - Authorized users

Class of users, or specific individuals (by name or title) to whom the restrictions in subfield $a do not apply.

540 ##$3Diaries$aPhotocopying prohibited;$dExecutor of estate.

$f - Use and reproduction rights

Data taken from a standardized list of terms (e.g., Creative Commons or Rights Statements) indicating the use and reproduction rights.

$g - Availability date

Date when the resource changes its use and reproduction rights. Preferred structure for the date is according to Date and Time (ISO 8601): yyyymmdd.

$q - Supplying agency

A MARC Organization Code, ISIL, or textual name of the organization or project responsible for the data in the field.

$u - Uniform Resource Identifier

Uniform Resource Identifier (URI), for example a URL or URN, which provides electronic access data in a standard syntax. This data can be used for automated access to an electronic item using one of the Internet protocols.

540 ##$aRights status not evaluated. For general information see "Copyright and Other Restrictions..."$u
540 ##$aReproduction is restricted through October 2014. See Restrictions Statement for more information:$u

$2 - Source of term

MARC code that identifies the source of the term used to record the use and reproduction rights in subfield $f. If terms from different sources are needed, separate fields should be used. Code from: Access Restriction Term Source Codes.

$3 - Materials specified

Part of the described material to which the field applies.

540 ##$3Transcripts$aConfidential, copying limited;$dStudent named on document.

$5 - Institution to which field applies

See description of this subfield in Appendix A: Control Subfields.

$6 - Linkage

See description of this subfield in Appendix A: Control Subfields.

$8 - Field link and sequence number

See description of this subfield in Appendix A: Control Subfields.


Punctuation - Field 540 ends with a period unless another mark of punctuation is present. If the final subfield is subfield $5, the mark of punctuation precedes that subfield.


$f - Use and reproduction rights [NEW, 2019]
$g - Availability date [NEW, 2019]
$q - Supplying agency [NEW, 2019]
$u - Uniform Resource Identifier [NEW, 2002]
$2 - Source of term [NEW, 2019]

Library of Congress >> MARC >> Bibliographic >> 5XX  >> 540
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