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These Guidelines stress the need for consistency both in the selection of the minimum set of EAD tags you will include in your finding aids and in the creation of descriptive data content for those tags. All three of the finding aids in this appendix incorporate the minimum finding aid elements recommended in appendix A. You will find it beneficial to make decisions regarding minimum data components and content consistency early in your encoding project, both to increase ease of future data modification and give yourself greater flexibility in how you can present data to end users.
In the provision of LABEL attribute values and <head> tags, as well as in all <eadheader> and <frontmatter> data, this example from the University of California at Irvine adheres to the Encoded Archival Description Retrospective Conversion Guidelines(130) used by the Online Archive of California. Repositories will be guided in their decisions regarding the use of LABEL attributes and <head> elements by local or union database capabilities of systems or stylesheets to supply this information.
The <?filetitle> processing instruction immediately preceeding the <ead> start-tag in this example is used to provide standardized alphabetized results lists in both the Online Archive of California and the California Digital Library user interfaces.
<!DOCTYPE ead PUBLIC "-//Society of American Archivists//DTD ead.dtd (Encoded Archival Description (EAD) Version 1.0)//EN" [ <!ENTITY hdr-cu-i-spcoll PUBLIC "-//University of California, Irvine::Library::Dept. of Special Collections//TEXT (eadheader: name and address)//EN" "hdrcuisp.sgm" --hdrcuisp.sgm--> <!ENTITY tp-cu-i-spcoll PUBLIC "-//University of California, Irvine::Library::Dept. of Special Collections//TEXT (titlepage: name and address)//EN" "tpcuisp.sgm" --tpcuisp.sgm--> <!ENTITY ucseal PUBLIC "-//University of California, Berkeley::Library// NONSGML (University of California seal)//EN" "" NDATA gif> ]> <?filetitle Phelps (Edna) Collection> <ead> <eadheader langencoding="ISO 639-2" audience="internal"> <eadid type="SGML catalog">PUBLIC "-//University of California, Irvine::Library::Dept. of Special Collections//TEXT (US::CU-I::MS-R43::Edna Phelps Collection)//EN" "r43.sgm"</eadid> <filedesc> <titlestmt> <titleproper>Guide to the Edna Phelps Collection, <date>ca. 1810-1981 (bulk ca.1880-ca. 1910)</date></titleproper> <author>Processed by Lynette Stoudt; machine-readable finding aid created by William Landis</author></titlestmt> <publicationstmt> &hdr-cu-i-spcoll; <date>© 1999</date> <p>The Regents of the University of California. All rights reserved. </p> </publicationstmt> </filedesc> <profiledesc> <creation>Machine-readable finding aid derived from MS Word. Date of source: <date>February 1999.</date></creation> <langusage>Description is in <language>English.</language> </langusage> </profiledesc> </eadheader> <frontmatter> <titlepage> <titleproper>Guide to the Edna Phelps Collection</titleproper> <num>Collection number: MS-R43</num> <publisher>Department of Special Collections <lb>The UCI Libraries <lb>University of California <lb>Irvine, California</publisher> &tp-cu-i-spcoll; <list type="deflist"> <defitem> <label>Processed by: </label> <item>Lynette Stoudt</item></defitem> <defitem> <label>Date Completed: </label> <item>February 1999</item></defitem> <defitem> <label>Encoded by: </label> <item>William Landis</item></defitem> </list> <p>© 1999 The Regents of the University of California. All rights reserved.</p> </titlepage> </frontmatter> <archdesc level="collection" langmaterial="eng"> <did> <head>Descriptive Summary</head> <unittitle label="Title">Edna Phelps collection, <unitdate type="inclusive">ca. 1810-1981 </unitdate> <unitdate type="bulk">(bulk ca.1880-ca. 1910)</unitdate> </unittitle> <unitid label="Collection number" countrycode="US" repositorycode="CUI"> MS-R43</unitid> <origination label="Creator"> <persname>Phelps, Edna W.</persname></origination> <physdesc label="Extent"> <extent>Number of containers: 5 document boxes, 1 oversize folder.</extent> <extent>Linear feet: 2.1</extent></physdesc> <repository label="Repository"> <corpname>University of California, Irvine. Library. Dept. of Special Collections.</corpname> <address> <addressline>Irvine, California 92623-9557</addressline></address> </repository> <abstract label="Abstract"> This collection contains photographs, correspondence, diaries, and family documents representing the history of at least four generations of the Phelps, Gulick, Davidson, Humiston, Gooch, Huntley, Schultz, Willson, and Turner families from 1847-1978. The bulk of the collection represents the Gulick family, ca. 1880-ca. 1920. Also included are topical files and biographical/subject research files on various other families and locations in Tustin and the vicinity, ca. 1810-ca. 1981. </abstract> </did> <admininfo> <head>Administrative Information</head> <accessrestrict> <head>Access</head> <p>Collection is open for research.</p></accessrestrict> <userestrict> <head>Publication Rights</head> <p>Property rights reside with the University of California. Literary rights are retained by the creators of the records and their heirs. For permissions to reproduce or to publish, please contact the Head of Special Collections and University Archives. </p></userestrict> <prefercite> <head>Preferred Citation</head> <p>Edna Phelps Collection. MS-R43. Department of Special Collections, The UCI Libraries, Irvine, California.</p></prefercite> <acqinfo> <head>Acquisition Information</head> <p>Gift of Edna Phelps in 1971, 1981 and 1984.</p></acqinfo> <processinfo> <head>Processing History</head> <p>Preliminary arrangement by Laura Clark Brown in 1997 included preservation photocopying and discarding of original documents (photocopies and newspaper clippings). Processed by Lynette Stoudt, February 1999.</p></processinfo> </admininfo> <bioghist> <head>Biography</head> <p>Edna Phelps collected family photographs, correspondence, diaries, and family documents dating back four generations to her ancestors in Plainview, Illinois. She also collected materials relating to the history of Tustin and the surrounding vicinity from ca. 1810-1981.</p> <p>In addition to these collecting activities, Edna Phelps edited family diaries and writings and wrote a short document, which is included in this collection, entitled, "One by One the Gulicks Came West." Edna also conducted interviews on early Southern California history with William Huntley (her distant cousin) and George Bartley, whose family settled in El Modena, California in 1882. In 1968-1969 she edited an unpublished work by Helen Gulick Huntley and William M. Huntley (distant cousins of hers) entitled "Tustin Scrapbook," which is located at the California State Library.</p> <p>Aside from her fascination with family and Orange County history, little else is known about Edna Phelps. She is the great granddaughter of Martin Nickolas Gulick, who is the earliest member of her family represented in this collection.</p> <p>Martin Nickolas Gulick (1815-1900) was married three times. His first marriage was in 1841 to Eleanor Welch (Edna Phelps' great grandmother) and resulted in three children: Mary Jane (Edna Phelps' grandmother), James Harvey and Eleanor Matilda. This brief marriage ended in 1848 with the death of Eleanor Welch Gulick. Family names of Edna Phelps' aunts, uncles and cousins by this marriage include: Barrett, Crouch, Davidson, Hewitt, Huntley, Munger, Page, Palmer, Reid, Ruggles, Schultz, Scovil, Thompson, Wichersham and Willson. </p> <p>Martin N. Gulick's second marriage took place in 1850 to Jane Vanarsdall. They had no children, and she died in 1857.</p> <p>His third marriage to Annis C. Phelps occurred in 1860 and resulted in the birth of five daughters: Sadie, Alice, Olive, Hattie and another who died in early childhood. Only two of their daughters married, and as far as the information in this collection recounts, no grandchildren survived early childhood. Annis and her daughters, who corresponded through much of the latter part of the 19th century, generated much of the Gulick correspondence in this collection, with topics ranging from describing dress patterns to discussions of living conditions.</p> <p>The marriage of Martin and Annis Gulick resulted in the meeting and courtship of Mary Jane Gulick (Edna Phelps' grandmother) and Louis Ransom Phelps (half-brother of Annis C. Phelps). Ultimately Mary and Louis were married, at which time Mary was disowned by her father for unknown reasons. The banished couple lived in Jerseyville, Illinois for many years with very few ties to the Gulick family. Their first born (of twelve children) was Ernest Phelps, Edna Phelps' father. Edna may have spent a portion of her childhood in Southern California, as documents in this collection indicate that her grandparents followed her parents there in 1904, settling in Pasadena. Many photographs of the Phelps family are included in this collection.</p> <p>Most of the Gulick family began moving West during the railroad rate wars that prompted a boom in ca. 1880, sending many Midwesterners to California. Work opportunities and a reduced cost of living were just two of the attractions that appealed to the Gulicks. However, the most attractive aspect of the West seems to have been the weather. As Eleanor Davidson (Edna Phelps' aunt) said in early 1888 as she arrived in San Bernardino, California, by train from Illinois, "I could hardly believe we were in the land of summer till the girls went out and seen flowers and oranges in abundance and it was so warm."</p> <p>Many of the Gulicks settled in Orange County and the surrounding vicinities. Their occupations included orchard fumigation, walnut production, and preaching. One cousin was known as the jack-of-all-trades, moving his family around as work became available in various cities.</p> <p>By the 1920s, the point at which the bulk of the material in this collection ends, a network of Edna Phelps' relatives, all descendents of the Gulicks, were well established in many areas of Southern California.</p> </bioghist> <scopecontent> <head>Scope and Content</head> <p>This collection contains photographs, correspondence, diaries, and family documents representing the history of at least four generations of the Phelps, Gulick, Davidson, Humiston, Gooch, Huntley, Schultz, Willson, and Turner families from 1847-1978. The bulk of the collection represents the Gulick family, ca. 1880-ca. 1920. Also included are topical files and biographical/subject research files on other various families and locations in Tustin and the vicinity, ca. 1810-ca. 1981.</p> <p>Because some of this collection's original material resides at other institutions (e.g., Bowers Museum, Tustin Area Museum, Western Association for the Advancement of Local History) or was obtained from outside research sources, many items are photocopies of originals. Where the location of an original is known, it has been noted on the photocopies.</p> <p>According to the Special Collections collection file, the Research Files were created by Helen Gulick Huntley. They are made up of both handwritten and typed notes, many of which were generated in ca. 1960. Also included in this collection is a typescript biography on Columbus Tustin by Helen Gulick Huntley.</p> </scopecontent> <controlaccess> <head>Indexing Terms</head> <p>The following terms are used in the indexing for this collection in the University of California, Irvine's ANTPAC public access catalog.</p> <controlaccess> <head>Subjects</head> <persname source="lcnaf">Phelps, Edna W.--Archives.</persname> <geogname source="lcnaf">Orange County (Calif.)--Archival resources.</geogname> <famname source="lcsh">Gulick family--Archival resources.</famname> <famname source="lcsh">Phelps family--Archival resources.</famname> <geogname source="lcnaf">Tustin (Calif.)--Archival resources.</geogname> </controlaccess> <controlaccess> <head>Additional Contributors</head> <persname source="lcnaf">Huntley, Helen Gulick.</persname> </controlaccess> </controlaccess> <add> <relatedmaterial> <head>Related Collections</head> <p>The following collections in Special Collections at the UCI Libraries contain related materials: <list> <item> <archref> <unitid>MS-R24</unitid>, <unittitle>Alice Gulick Gooch Photographs</unittitle> <note><p>(Step-great aunt of Edna Phelps by Martin N. Gulick's third marriage)</p></note> </archref></item> <item> <archref> <unitid>MS-R26</unitid>, <unittitle>Quinn and Jesse Gulick Photographs</unittitle> <note><p>(Second cousins of Edna Phelps by Martin N. Gulick's first marriage)</p></note> </archref></item> </list></p></relatedmaterial> </add> <dsc type="combined"> <head>Container List</head> <c01 level="series"> <did> <unittitle>Series 1. Photographs, <unitdate type="inclusive">1855- 1967.</unitdate></unittitle> <physdesc> <extent>0.6 linear ft.</extent></physdesc> </did> <scopecontent> <p>This series includes black and white photographs only, unless otherwise noted on the container list, and is organized in two subseries.</p> </scopecontent> <c02 level="subseries"> <did> <unittitle>Subseries 1.1. People, <unitdate type="inclusive">1855- 1967.</unitdate></unittitle> <physdesc> <extent>0.4 linear ft.</extent></physdesc> </did> <scopecontent> <p>This subseries includes photographs of family members, both individual and groups, school classes and friends of the family. It is composed primarily of Phelps and Gulick family material and is arranged alphabetically by surname or the name of the place or institution documented.</p></scopecontent> <c03 level="file"> <did> <container type="box">1</container> <container type="folder">1</container> <unittitle><famname>Bartley Family</famname>, <unitdate type="inclusive">1882-1905 </unitdate></unittitle> </did> </c03> <c03 level="file"> <did> <container type="box">1</container> <container type="folder">2</container> <unittitle><persname>Burston, Selina</persname>, <unitdate type="single">1891</unitdate></unittitle> </did> </c03> <c03 level="file"> <did> <container type="box">1</container> <container type="folder">3</container> <unittitle><famname>Carson Family</famname>, <unitdate type="single">1897</unitdate></unittitle> </did> </c03> <c03 level="file"> <did> <container type="box">1</container> <container type="folder">4</container> <unittitle><persname>Chestnutwood, Mrs. A. J.</persname>, <unitdate type="single">1870</unitdate></unittitle> </did> </c03> <c03 level="file"> <did> <container type="box">1</container> <container type="folder">5</container> <unittitle><famname>Davidson Family</famname>, <unitdate type="single">1910</unitdate></unittitle> </did> </c03> <c03 level="file"> <did> <container type="box">1</container> <container type="folder">6</container> <unittitle><corpname>El Modena Elementary School</corpname>, <unitdate type="single">ca. 1892</unitdate>, <unitdate type="single">1893</unitdate>, <unitdate type="single"> 1921</unitdate></unittitle> </did> </c03> <c03 level="file"> <did> <container type="box">1</container> <container type="folder">7</container> <unittitle><famname>Gooch Family</famname>, <unitdate type="inclusive">1898-1908</unitdate></unittitle> </did> </c03> <c03 level="file"> <did> <container type="box">1</container> <container type="folder">8-12</container> <unittitle><famname>Gulick Family</famname>, <unitdate type="inclusive">ca. 1875-1915</unitdate>, <unitdate type="single">1967</unitdate></unittitle> <physdesc> <extent>(5 folders)</extent></physdesc> </did> </c03> ... [and so forth] <c03 level="file"> <did> <container type="box">1</container> <container type="folder">33</container> <unittitle>Unidentified, <unitdate>undated</unitdate> </unittitle> </did> <note> <p>(Includes 2 <genreform>tintypes</genreform>)</p> </note> </c03> </c02> <c02 level="subseries"> <did> <unittitle>Subseries 1.2. Places, <unitdate type="inclusive">1890- 1920.</unitdate></unittitle> <physdesc> <extent>0.2 linear ft.</extent></physdesc> </did> <scopecontent> <p>This subseries includes photographs of places in Orange County and other California locations, as well as images of Kansas, Oklahoma and Illinois. It is arranged alphabetically by place name within Orange County, then California, then the rest of the United States.</p></scopecontent> <c03 level="file"> <did> <container type="box">2</container> <container type="folder">1-5</container> <unittitle><geogname>Orange County</geogname></unittitle> </did> <c04 level="file"> <did> <container type="box">2</container> <container type="folder">1</container> <unittitle><corpname>Irvine Ranch</corpname>, <unitdate type="single">ca. 1895</unitdate></unittitle> </did> </c04> <c04 level="file"> <did> <container type="box">2</container> <container type="folder">2</container> <unittitle><geogname>Laguna Beach</geogname> and <geogname>San Juan Capistrano</geogname> Mission, <unitdate>undated</unitdate></unittitle> </did> </c04> <c04 level="file"> <did> <container type="box">2</container> <container type="folder">3</container> <unittitle><geogname>Orange</geogname>, <unitdate type="single">ca. 1905</unitdate>, <unitdate type="single"> 1912</unitdate></unittitle> </did> </c04> <c04 level="file"> <did> <container type="box">2</container> <container type="folder">4</container> <unittitle><geogname>Santa Ana</geogname>, <unitdate type="single">ca. 1910</unitdate></unittitle> </did> </c04> <c04 level="file"> <did> <container type="box">2</container> <container type="folder">5</container> <unittitle><geogname>Tustin</geogname>, <unitdate type="inclusive">ca. 1890-1920</unitdate></unittitle> </did> </c04> </c03> <c03 level="file"> <did> <container type="box">2</container> <container type="folder">6</container> <unittitle>California locations</unittitle> </did> <c04 level="item"> <did> <container type="box">2</container> <container type="folder">6</container> <unittitle><corpname>Buena Vista Rancho</corpname>, <unitdate>undated</unitdate></unittitle> </did> </c04> <c04 level="item"> <did> <container type="box">2</container> <container type="folder">6</container> <unittitle><geogname>Corona</geogname>, <unitdate type="single">ca. 1906</unitdate></unittitle> </did> </c04> ... [and so forth] <c04 level="item"> <did> <container type="box">2</container> <container type="folder">6</container> <unittitle><geogname>Ukiah</geogname>, <unitdate> undated</unitdate></unittitle> </did> </c04> </c03> <c03 level="file"> <did> <container type="box">2</container> <container type="folder">7</container> <unittitle>United States</unittitle> </did> <c04 level="item"> <did> <container type="box">2</container> <container type="folder">7</container> <unittitle><geogname>Kansas</geogname>, <unitdate> undated</unitdate></unittitle> </did> </c04> <c04 level="item"> <did> <container type="box">2</container> <container type="folder">7</container> <unittitle><geogname>Plainview, Illinois</geogname>, <unitdate type="single">ca. 1890</unitdate></unittitle> </did> </c04> <c04 level="item"> <did> <container type="box">2</container> <container type="folder">7</container> <unittitle><geogname>Tulsa, Oklahoma</geogname>, <unitdate>undated</unitdate></unittitle> </did> </c04> </c03> <c03 level="file"> <did> <container type="box">2</container> <container type="folder">8</container> <unittitle>Unidentified, <unitdate>undated</unitdate></unittitle> </did> </c03> </c02> </c01> <c01 level="series"> <did> <unittitle>Series 2. Correspondence, <unitdate type="inclusive">1852- 1978. </unitdate></unittitle> <physdesc> <extent>0.7 linear ft.</extent></physdesc> </did> <scopecontent> <p>This series consists of both handwritten original letters and photocopies of originals. Some files also contain typescript transcriptions of original correspondence with notes by Edna Phelps that describe relations of people and places mentioned in the correspondence. The series is arranged alphabetically by surname of the author.</p></scopecontent> <c02 level="file"> <did> <container type="box">3</container> <container type="folder">1</container> <unittitle><persname>Alexander, M.A.</persname>, <unitdate type="single">1877</unitdate></unittitle> </did> </c02> <c02 level="file"> <did> <container type="box">3</container> <container type="folder">2</container> <unittitle><persname>Barr, Maria</persname>, <unitdate type="single">1885</unitdate>, <unitdate type="single">1902 </unitdate></unittitle> </did> </c02> <c02 level="file"> <did> <container type="box">3</container> <container type="folder">3</container> <unittitle><persname>Bartlett, Lanier</persname>, <unitdate type="single">1958</unitdate></unittitle> </did> </c02> <c02 level="file"> <did> <container type="box">3</container> <container type="folder">4</container> <unittitle><persname>Carson, Harlan Page</persname>, <unitdate type="inclusive">1886-1932</unitdate></unittitle> </did> </c02> <c02 level="file"> <did> <container type="box">3</container> <container type="folder">5</container> <unittitle><persname>Cochran, Winona Barr</persname>, <unitdate type="single">1902</unitdate></unittitle> </did> </c02> ... [and so forth] <c02 level="file"> <did> <container type="box">4</container> <container type="folder">16</container> <unittitle><persname>Utt, C.E.</persname>Grower and S hipper, Tustin, California, <unitdate type="single">1904</unitdate></unittitle> </did> </c02> <c02 level="file"> <did> <container type="box">4</container> <container type="folder">17</container> <unittitle>Unidentified authors, <unitdate type="inclusive">1888- 1892</unitdate></unittitle> </did> </c02> </c01> <c01 level="series"> <did> <unittitle>Series 3. Topical material, <unitdate type="inclusive">1847- 1972. </unitdate></unittitle> <physdesc> <extent>0.3 linear ft.</extent></physdesc> </did> <scopecontent> <p>This series contains diaries of various family members, historical writings about the Gulick and Tustin families, and ephemera. Much of this material consists of photocopies of originals; in some instances the legibility of these reproductions is quite poor. The series is arranged alphabetically by surname of the author when available, otherwise by title or genre of materials.</p></scopecontent> <c02 level="file"> <did> <container type="box">4</container> <container type="folder">18</container> <unittitle><persname>Bartley, George</persname>. Transcripts of interviews by Edna Phelps, <unitdate type="inclusive">1971-1972</unitdate> </unittitle> </did> </c02> <c02 level="file"> <did> <container type="box">4</container> <container type="folder">19</container> <unittitle><persname>Davidson, Eleanor Gulick</persname>. "Short diary of a journey from Plainview, Illinois to Santa Ana, California 1887-1888," transcript by Edna Phelps, <unitdate type="single">October 1971</unitdate> </unittitle> </did> </c02> <c02 level="file"> <did> <container type="box">4</container> <container type="folder">20</container> <unittitle><persname>Davidson, Sue and Laura</persname>. "Letters of Sue and Laura Davidson to Aunt Ollie and Aunt Hattie (Gulick)," selected and edited by Edna Phelps and Ellen Lee, <unitdate type="single">1981</unitdate></unittitle> </did> </c02> <c02 level="file"> <did> <container type="box">4</container> <container type="folder">21</container> <unittitle>Deeds and assessment for taxes, Orange County, <unitdate type="inclusive">1866-1875</unitdate></unittitle> </did> </c02> ... [and so forth] <c02 level="file"> <did> <container type="box">5</container> <container type="folder">11</container> <unittitle>World's Columbian Commission Citrus Fruit Award, International Exposition, Chicago, <unitdate type="single">1893</unitdate>. Awarded to <persname>Martin N. Gulick</persname>. </unittitle> <note> <p>ORIGINAL AWARD REMOVED TO XOS FOLDER</p> </note> </did> </c02> <c02 level="file"> <did> <container type="box">5</container> <container type="folder">12</container> <unittitle>Writings, unidentified, <unitdate>undated</unitdate> </unittitle> </did> </c02> </c01> <c01 level="series"> <did> <unittitle>Series 4. Research files, <unitdate type="inclusive">ca. 1810- 1981.</unitdate></unittitle> <physdesc> <extent>0.3 linear ft.</extent></physdesc> </did> <scopecontent> <p>This series includes historical notes on residents, locations, and living conditions in Tustin and the vicinity. It is organized in two subseries.</p> </scopecontent> <c02 level="subseries"> <did> <unittitle>Subseries 4.1. Biographical notes, <unitdate type="inclusive"> ca. 1810-ca. 1960.</unitdate></unittitle> <physdesc> <extent>0.2 linear ft.</extent></physdesc> </did> <scopecontent> <p>This subseries contains brief historical notes including birth, death and marriage dates, occupations and other information on past Tustin residents. The majority of the notes are by Helen Gulick Huntley; other miscellaneous biographical notes located throughout this collection have been filed here as well. The subseries is arranged in alphabetical order by surname of the subject individual.</p></scopecontent> <c03 level="file"> <did> <container type="box">5</container> <container type="folder">13</container> <unittitle>Adams-Artz</unittitle> </did> </c03> <c03 level="file"> <did> <container type="box">5</container> <container type="folder">14</container> <unittitle>Ballard-Butterfield</unittitle> </did> </c03> ... [and so forth] <c03 level="file"> <did> <container type="box">5</container> <container type="folder">34</container> <unittitle>Wall-Zeilian</unittitle> </did> </c03> </c02> <c02 level="subseries"> <did> <unittitle>Subseries 4.2. Subject notes, <unitdate type="inclusive">ca. 1850-1981 .</unitdate></unittitle> <physdesc> <extent>0.1 linear ft.</extent></physdesc> </did> <scopecontent> <p>This subseries includes brief historical notes on locations (e.g., banks, churches, houses, etc.) and living conditions (e.g., wages, recreation, real estate, irrigation, etc.) in Tustin and vicinity and is arranged alphabetically by subject.</p></scopecontent> <c03 level="file"> <did> <container type="box">5</container> <container type="folder">35</container> <unittitle>African-American residents</unittitle> </did> </c03> <c03 level="file"> <did> <container type="box">5</container> <container type="folder">35</container> <unittitle>Banks</unittitle> </did> </c03> <c03 level="file"> <did> <container type="box">5</container> <container type="folder">35</container> <unittitle>Buildings</unittitle> </did> </c03> ... [and so forth] <c03 level="file"> <did> <container type="box">5</container> <container type="folder">37</container> <unittitle>Water works</unittitle> </did> </c03> <c03 level="file"> <did> <container type="box">5</container> <container type="folder">37</container> <unittitle>Wood Canyon cave</unittitle> </did> </c03> </c02> </c01> </dsc> </archdesc> </ead>
This brief inventory illustrates a finding aid structure and an encoding scheme that was strongly influenced by the repository's analysis of user needs and presentation requirements.(131) A core set of the basic <did> data elements, in a standard order, is included in each of the repository's finding aids: <abstract>, <bioghist>, <scopecontent>, <organization>, <controlaccess>, and <admininfo>. These elements are presented in a sequence that researchers will find useful when determining the relevance of a particular collection to their needs.
Extensive use of <head> and <thead> elements and LABEL attributes provides strong visual marking of the data elements when presented on the screen or on paper, serving both as a navigation aid for the user and as an education device for the new researcher. In the same vein, explanatory notes for users are included in <unitloc>, <controlaccess>, and <dsc>. This repository has incorporated into its EAD finding aids its longstanding practice of including all access points used in the collection's online catalog record. Finally, the use of the "combined" <dsc> model emphasizes the hierarchical nature of the archival materials.
This example is XML compliant and uses the EAD DTD in XML mode, incorporating the DTD modifications described in section 4.3.2.
<?xml version="1.0" standalone="no"?> <!DOCTYPE ead PUBLIC "-//Society of American Archivists//DTD ead.dtd (Encoded Archival Description (EAD) Version 1.0)//EN" "ead.dtd" [ <!ENTITY % eadnotat PUBLIC "-//Society of American Archivists//DTD eadnotat.ent (Encoded Archival Description (EAD) Notation Declarations Version 1.0)//EN" "eadnotat.ent"> %eadnotat; <!ENTITY mhslogo SYSTEM "mhslogo.gif" NDATA gif> ]> <ead audience="external"> <eadheader audience="internal" langencoding="ISO 639-2"> <eadid systemid="MnHi" source="DLC" type="url">39213.xml</eadid> <filedesc> <titlestmt> <titleproper>An Inventory of the Game Laws Violation Records of the Minnesota Game and Fish Department at the Minnesota Historical Society</titleproper> <author>Written by Lydia Lucas.</author> </titlestmt> <publicationstmt> <publisher>Minnesota Historical Society, St. Paul, MN</publisher> <date>1996</date> </publicationstmt> </filedesc> <profiledesc> <creation>Finding aid encoded by Kris Kiesling, <date>January, 1998.</date> </creation> <langusage> <language>Finding written in English.</language> </langusage> </profiledesc> </eadheader> <archdesc type="inventory" level="subgrp" langmaterial="eng"> <did> <head>OVERVIEW OF THE RECORDS</head> <repository label="Repository:"> <corpname>Minnesota Historical Society</corpname> </repository> <origination label="Creator:"> <corpname>Minnesota. Game and Fish Department</corpname> </origination> <unitid label="Collection Number:" countrycode="US" repositorycode="MnHi"> 39213</unitid> <unittitle label="Title:">Game laws violation records, <unitdate label="Dates:" type="inclusive">1908-1928</unitdate> </unittitle> <abstract label="Abstract:">Records of prosecutions for and seizures of property resulting from violation of the state's hunting laws.</abstract> <physdesc label="Quantity:">2.25 cu. ft. (7 v. and 1 folder in 3 boxes) </physdesc> <physloc label="Location:">See Detailed Description section for box location</physloc> </did> <bioghist> <head>ADMINISTRATIVE HISTORY OF THE DEPARTMENT</head> <p>These records were created by two successive agencies: the Board of Game and Fish Commissioners of Minnesota (1891-1915) and the Game and Fish Department (1915-1931). Both had common responsibilities: protection, propagation, and breeding of game and fish species; gathering statistics; and enforcing game and fish laws. They also operated the state fish hatcheries. The Department became the Division of Game and Fish in the newly organized Conservation Department in 1931.</p> </bioghist> <scopecontent> <head>SCOPE AND CONTENTS OF THE RECORDS</head> <p>Records of prosecutions for violations of state game and fish laws; and registers of items (game, fish, firearms, and/or equipment) confiscated in the field from people caught violating the laws.</p> </scopecontent> <organization> <head>ORGANIZATION OF THE RECORDS</head> <p>These records are organized into the following sections:</p> <p>Record of Prosecutions, 1916-1927.</p> <p>Seizure Records, 1908-1928.</p> </organization> <odd> <head>FINDING AIDS</head> <p>A printed version of this inventory is available in the repository; filed under Game and Fish Commission.</p> </odd> <controlaccess> <head>INDEX TERMS</head> <note><p>These records are indexed under the following headings in the catalog of the Minnesota Historical Society. Researchers wishing to find related materials should search the catalog under these index terms.</p></note> <controlaccess> <head>Organizations:</head> <corpname>Board of Game and Fish Commissioners of Minnesota.</corpname> </controlaccess> <controlaccess> <head>Topics:</head> <subject>Fishery law and legislation--Minnesota.</subject> <subject>Game-law--Minnesota.</subject> <subject>Law enforcement--Minnesota.</subject> </controlaccess> </controlaccess> <admininfo> <head>ADMINISTRATIVE INFORMATION</head> <accessrestrict> <head>Restrictions:</head> <p>Unrestricted access.</p> </accessrestrict> <acqinfo> <head>Accession Information:</head> <p>These records were acquired from the Dept. of Natural Resources in 1976 as accession 1976.32.</p> </acqinfo> <processinfo> <head>Processing Information:</head> <p>These records were organized and cataloged in 1977 by Lydia Lucas.</p> </processinfo> </admininfo> <dsc type="combined"> <head>DETAILED DESCRIPTION OF THE RECORDS</head> <c01 level="series" id="s01"> <did> <unittitle>Record of Prosecutions,<unitdate>1916-1927.</unitdate></unittitle> <physdesc>3 volumes.</physdesc> </did> <scopecontent> <p>Information provided in each entry: date of report, name and address of person arrested, location where offense was committed, date of arrest, nature of offense, name of judge or justice, result of trial, amounts of fine and court costs, number of days served if jailed, name of warden, and occasional added remarks. Types of offenses included hunting or fishing out of season or in unauthorized places, exceeding catch or bag limits, taking undersized fish, illegal fishing practices such as gill-netting or dynamiting, illegal hunting practices such as night-lighting, killing non-game birds, fishing or hunting without a license, and hunting-related offenses against persons such as fraud and assault.</p> </scopecontent> <thead> <row> <entry>Location</entry> <entry>Box</entry> <entry>Contents</entry> </row> </thead> <c02> <did> <physloc>112.I.8.1B-1</physloc> <container type="box">1</container> <unittitle>August 1916-June 1922</unittitle> </did> </c02> <c02> <did> <unittitle>July 1922-December 1926</unittitle> </did> </c02> <c02> <did> <unittitle>January-December 1927</unittitle> </did> </c02> </c01> <c01 level="series" id="s02"> <did> <unittitle>Seizure Records, <unitdate>December 1908-January 1928.</unitdate> </unittitle> <physdesc>4 volumes and 1 folder.</physdesc> </did> <scopecontent> <p>Information in each entry: number (sequential for each year), date, warden's name, location, from whom seized, reason for seizure, consignor and consignee when illegal shipments if meat were involved, itemization of articles seized (fish, meat, firearms, and/or equipment), disposition of seized materials, purchaser if sold, amount received, and occasional other remarks.</p> </scopecontent> <thead> <row> <entry>Location</entry> <entry>Box</entry> <entry>Contents</entry> </row> </thead> <c02> <did> <physloc>112.I.8.1B-2</physloc> <container type="box">2</container> <unittitle>December 1908-July 1917</unittitle> </did> </c02> <c02> <did><unittitle>August 1917-October 1923</unittitle> </did> </c02> <c02> <did> <physloc>112.I.8.2F-1</physloc> <container type="box">3</container> <unittitle>October 1923-June 1925</unittitle> </did> </c02> <c02> <did> <unittitle>July 1925-June 1927</unittitle> </did> <note> <p>Includes an unexplained recapitulation of selected seizures for Oct. 1923 to 1925. May have been people delinquent in paying fines.</p> </note> </c02> <c02> <did> <unittitle>July 1927-January 1928.</unittitle> <physdesc>1 folder.</physdesc> </did> <note> <p>pp. 1-37, removed from an otherwise empty volume.</p> </note> </c02> </c01> </dsc> </archdesc> </ead>
Example 3 represents the descriptive practices used by the Public Record Office of the United Kingdom for governmental records. It describes a fonds and one of its subordinate series. The standard followed in determining the EAD elements that would be used in this description was the PROCAT Cataloguing Guidelines (1998), which are based on ISAD(G) and are internal to the Public Record Office. This example incorporates at both the fonds and series levels the minimum five descriptive elements recommended by ISAD(G). It also provides, at both levels, a selection of information in <admininfo> elements based on the kinds of information the repository normally captures.
<!DOCTYPE ead PUBLIC "-//Society of American Archivists//DTD ead.dtd (Encoded Archival Description (EAD) Version 1.0)//EN" "ead.dtd" [ <!ENTITY prologo SYSTEM "prologo.gif" NDATA gif> ]> <ead> <eadheader> <eadid>es.sgm</eadid> <filedesc> <titlestmt> <titleproper>Records of the Atomic Weapons Research Establishment</titleproper> </titlestmt> <editionstmt> <edition>Edition 1</edition> </editionstmt> <publicationstmt> <publisher>Public Record Office, Kew</publisher> <date>1998</date> </publicationstmt> </filedesc> <profiledesc> <creation>Finding aid created by PRO editorial staff, December 1998.</creation> <langusage> <language>English</language> </langusage> </profiledesc> </eadheader> <frontmatter> <titlepage> <titleproper>Records of the Atomic Weapons Research Establishment</titleproper> <publisher> <extptr entityref="prologo"> </publisher> <publisher>Public Record Office</publisher> <date>1998</date> <p>© This Finding Aid is Crown Copyright</p> </titlepage> </frontmatter> <archdesc level="fonds" legalstatus="public" langmaterial="eng" id="ES"> <did> <unitid label="Reference" countrycode="GBR" repositorycode="067">ES</unitid> <unittitle>Records of the Atomic Weapons Research Establishment</unittitle> <origination label="Creator(s)"> <corpname>Atomic Weapons Research Establishment, 1954-1973</corpname> </origination> <unitdate label="Covering Dates">1944-1986</unitdate> <physdesc> <extent>5</extent> <genreform>series</genreform> </physdesc> <repository label="Held at"> <corpname>Public Record Office, Kew</corpname> </repository> <abstract>Records of the Atomic Weapons Research Establishment set up in 1954 to carry out research into, and the testing of, Britain's atomic weapons.</abstract> </did> <admininfo> <accessrestrict> <head>Access Conditions</head> <p>Subject to 30 year closure unless otherwise stated</p> </accessrestrict> <acqinfo> <head>Immediate Source of Acquisition</head> <p> <corpname>Ministry of Defence, 1947-, from 1994</corpname> </p></acqinfo> </admininfo> <scopecontent> <head>Scope and Content</head> <p>Records of the Atomic Weapons Research Establishment set up in 1954 to carry out research into, and the testing of, Britain's atomic weapons.</p> <p>Files relating to the development of Aldermaston and to early work there (Rowley Collection) are in ES 1. Reports on bombs (Bombs (B) series) are in ES 2, reports on the structural effects of atomic weapons (Effects (E) series) are in ES 3, reports on bomb trails (Trials (T) series) are in ES 5, and Ordinary Reports are in ES 4.</p> </scopecontent> <bioghist> <head>Administrative History</head> <p>The Atomic Weapons Research Establishment was set up in the late 1940s by the Ministry of Supply. In 1950, the ministry took over the site at Aldermaston for atomic weapons work. Other research on the British atomic weapons programme, carried out at the Armament Research Establishment in Kent, was transferred to Aldermaston in the same year. In 1954, the Aldermaston site was constituted as the headquarters of the Weapons Group of the United Kingdom Atomic Energy Authority by the UK Atomic Energy Authority Act 1954. Outstations to the Aldermaston HQ were at Woolwich Common, Foulness and Orfordness.</p> <p>The functions of the Atomic Weapons Research Establishment were scientific and technical research into atomic weapons and the testing of Britain's atomic bombs.</p> <p>Early tests were carried out in Australia and the Pacific, and after 1958, in accordance with the 1958 US/UK Agreement for Co-operation in the use of Atomic Energy for Mutual Defence Purposes, at the underground test site in Nevada USA</p> <p> Under the Atomic Energy Authority (Weapons Group) Act 1973, the Weapons Group became the responsibility of the Ministry of Defence.</p> </bioghist> <add> <relatedmaterial> <head>Related Material</head> <p>Records relating to atomic weapons testing can be found in ADM 1, ADM 116, AIR 2, AIR20, AIR 27, AVIA 65, DEFE 7 and WO 32.</p> <p>Photocopies of evidence given to the Australian Royal Commission into United Kingdom Nuclear Weapons Testing in Australia are in DEFE 16.</p> <p>Other material on UK Atomic Energy Research is in AB.</p> </relatedmaterial> </add> <controlaccess> <head>Index Terms</head> <geogname>Aldermaston, Berkshire SU 5965</geogname> <geogname>United States of America</geogname> <subject>Nuclear weapons</subject> <subject>UK Atomic Energy Authority Act 1954 c32</subject> <subject>Atomic Energy Authority (Weapons Group) Act 1973 c4</subject> <subject>US/UK Agreement for Co-operation in the use of Atomic Energy for Mutual Defence Purposes 1958</subject> </controlaccess> <dsc type="combined"> <c level="series" id="ES-c4"> <did> <unitid label="Reference">ES 4</unitid> <unitid label="Former Reference">Ordinary (O) Reports</unitid> <unittitle>Atomic Weapons Research Establishment: Ordinary (O) Reports</unittitle> <unitdate label="Covering Dates">1953-1970</unitdate> <physdesc> <extent>1258</extent> <genreform>reports, volumes</genreform> </physdesc> </did> <admininfo> <appraisal> <head>Appraisal Information</head> <p>The full set of reports has been preserved; where report numbers are not present it is because reports were not issued.</p> </appraisal> <accruals> <head>Accruals Information</head> <p>Series is accruing.</p> </accruals> </admininfo> <scopecontent> <head>Scope and Content</head> <p>The Ordinary (O) report series cover the research of most divisions at AWRE and give an overall picture of work undertaken each year. They include fundamental research and instrumentation except for weapons effects trials (ES 3) and overseas trials work reported in the Trials (T) reports (ES 5). Many pieces contain photographs and plans. The use of brackets in piece descriptions denotes the area from which sensitive words have been removed.</p> </scopecontent> <arrangement><head>Arrangement</head> <p>Numerical report series within each year.</p> </arrangement> <controlaccess> <head>Index Terms</head> <subject>Nuclear weapons</subject> </controlaccess> </c> </dsc> </archdesc> </ead>
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