Obtaining Copies of Audio Materials
<<NOTICE: NEW RATES IN EFFECT>>
The Motion Picture Broadcasting and Recorded Sound Division
(MBRS) requires anyone wishing to obtain copies to secure
written permission for the Library to make the reproductions
from any and all rights holders.
Rights holders may include donors, copyright holders, record companies,
artists, radio networks, licensing organizations, unions, etc.
While Recorded Sound Research Center staff can
usually be of some assistance in determining what permissions
are required, the responsibility is on the researcher to obtain them. We
urge requestors to listen to recordings before ordering copies. Since
our cataloging information occasionally derives from incomplete or inaccurate sources, we cannot guarantee that our catalog
for unpublished materials reflect the contents.
In addition, the audio quality may vary, as it is dependent on
the fidelity and condition of the original recording.
After contacting Recorded Sound Research Center staff to identify the specific
items to be copied, customers will be referred to the Division's
Public Services Office, which serves as the business arm of the
MBRS Audio Duplication Unit. In addition to other outreach
services, the Public Services Office operates a fee-for-service
operation for the duplication of audio and moving image materials. The Public Services Office will then contact the customer as detailed below.
If you would like to obtain audio copies of material from the
Library's collections, follow this procedure:
Effective July 2013
- Contact the Recorded Sound Research Center at
Tel: (202) 707-7833 or fax: (202) 707-8464 to identify recorded
material in the Library's collections. Recorded Sound
Research Center staff will advise you of any rights
restrictions requiring written permission before the audio
duplication can proceed, and will discuss audio formats available
for duplication. Refer
to the AUDIO TRANSFER RATES and STOCK CHARGES schedule
below to review audio formats and costs.
- Your request will be forwarded to the Public Services Office, which will email you an ORDER FOR AUDIO DUPLICATION SERVICES form listing your order, the cost estimated and additional instructions. Prepayment is required based on the cost estimate and the customer is liable for additional charges should any be incurred.
- Complete the Order Form and return it to the Public Services Office.
- When instructed by the Public Services Office, make payment at Pay.gov, the only option of making payments for Public Services Office orders. Pay.gov allows you to pay by credit card (MasterCard, Visa, Discover and American Express), debit card or direct debit from your bank account. We do not accept money order or check payments. Pre-payment is required in every instance.
- When obtaining permission from a rights holder to use material already digitized, please obtain permission for all recordings on a compilation. Additional charges may apply if the file requires editing by an audio engineer due to rights issues.
- Copies are made only when the pre-payment, signed order form, and permissions document (if applicable) are received by the Public Services Office.
All audio copies are made in the Library's Audio Preservation Unit.
Hourly rates are as follows.
Standard Duplication Rate - $126.00/hr
RUSH Duplication Rate - $252.00/hr
- 15 minute set-up time on all orders
- 30 minute minimum with 15 minute increments thereafter
- $20 minimum fee for each litigation order requiring certification. Additional surcharge per item based on the extent of the duplication request.
$25 cancellation fee for all orders over $100. An order may be canceled within 72 hours after an order is submitted for a full refund.
| Flash Drive 2GB
| Flash Drive 4GB
| Flash Drive
*Please note: the longevity of a recordable CD
can be shortened by mishandling, labeling, or writing on the disc's
surface. In addition, environmental factors including, but not
and humidity may decrease the life span of recordable CDs.
for recordable CDs change frequently, and in the absence of an
industry standard, there is no guarantee on the lifespan of the
CD-Rs produced for customers.
- WAV (44.1/16) – CD quality
- BWF (96/24) files are also available on request for audio production use.
- CD-R or Flash drive purchased from the Library (see stock prices above)
- Direct download from online Signiant Media Exchange* server. Download links are distributed via e-mail. Some restrictions apply, depending on file sizes.
Signiant Media Exchange may not be compatible with all browsers. Access to the application requires the following:
- Pop-up blockers disabled
- Java runtime installed
Shipping charges for physical media are paid by customer (if you have a FedEx account, you may include your account number on the Order Form and waive the shipping charge noted in the cost estimate).
Duplication from physical media:
- Standard - 4-6 weeks
- Rush - 2-3 weeks
Duplication from digital files:
- Standard - 2-3 weeks
- Rush - 5-7 days